Microsoft Word 2016 - Full Tutorial for Beginners [+General Overview]* - 13 MINS!

Summary

This tutorial video offers a quick guide to using Microsoft Word 2016, covering essential features like text formatting, paragraph adjustments, and layout customization. It introduces tools for creating documents from scratch or using templates, managing text properties, and utilizing rulers for alignment. The video also explores advanced features like headers, footers, tables, and inserting images and equations, concluding with saving and exporting documents in various formats.

Takeaways

• 📝 Microsoft Word is a text management software used for creating various documents like advertisements and flyers.
• 💼 The startup window offers templates or the option to create a blank document.
• ⌨️ The Home section allows for font style, size, properties, and color adjustments to be applied to text.
• 🔍 Advanced text properties can be accessed by right-clicking and selecting 'Font...'
• 🖱️ Text can be selected with precision using click and drag or Shift + arrow keys.
• ✂️ Cut, copy, and paste functions are accessible through right-clicking on selected text.
• 🔄 'Undo' is available in the top left corner or by pressing CTRL+Z for quick corrections.
• 🔍 Zoom in and out by holding CTRL and using the mouse wheel.
• 📖 Wavy-underlined text indicates grammar, spelling, or punctuation errors which can be corrected through right-click suggestions.
• 📄 Page Layout involves setting margins, orientation, and paper size under the Layout section.
• 📑 The Ruler is crucial for text layout, showing margins and paragraph indentations.
• 📑 Paragraphs can be managed individually with adjustments to alignment, line spacing, and indentation.
• 📋 Headers and Footers can be added and customized for document sections and chapters.
• 🔢 Lists, including bulleted, numbered, and multilevel, can be created under the Paragraph section.
• 📈 Tables, pictures, shapes, and equations can be inserted to enhance document professionalism.
• 💾 Documents are saved as .docx for editing and can be exported as .pdf for printing.

Q & A

What is Microsoft Word used for?

Microsoft Word is a software used to manage text, allowing users to create documents, advertisements, flyers, and more.

How do you start a new document in Microsoft Word 2016?

You can start a new document by either choosing a ready template from the start-up window or clicking on 'Blank document'.

How can you change the font style and size in Word?

You can change the font style, size, properties, and color in the Home section on top. These properties will be applied to the new words you type.

What is the purpose of the 'Paragraph' section in Word?

The 'Paragraph' section in Word allows you to adjust the alignment, line spacing, indentation, and add fill or borders to text paragraphs.

How do you select text in Word?

You can select text precisely by holding your click and dragging, holding Shift down and using your Left and Right Arrow keys, or by double-clicking to select an entire word.

What does the 'Undo' feature do in Word?

The 'Undo' feature allows you to revert your last action. It can be accessed in the top left corner or by pressing CTRL+Z.

How can you correct grammar, spelling, or punctuation mistakes in Word?

Word uses a wavy-underlined text to indicate mistakes in grammar, spelling, or punctuation. You can right-click on it to choose suggestions to correct the mistake.

What is the function of the 'Ruler' in Word?

The 'Ruler' in Word helps set the margins and indentation for your document. It interacts with each text paragraph written independently to manage text layout.

How do you create a bulleted or numbered list in Word?

You can create lists by going to the 'Home' section under 'Paragraph' and choosing between a bulleted list, a numbered list, or a multilevel list.

What are Headers and Footers in Word, and how do you use them?

Headers and Footers are text elements included in the margins of the ruler. You can double-click inside such areas to start typing and they will be repeated on each page.

How can you insert a table into your Word document?

You can insert a table by going to the 'Insert' section and selecting 'Table'. You can then move it and set its size by dragging the rows and columns.

What is the 'Page Layout' in Word and how can you adjust it?

The 'Page Layout' in Word refers to how the text is spread and distributed. You can adjust margins, change the page orientation, and set the paper size under the 'Layout' section.

Outlines

00:00

💡 Introduction to Microsoft Word 2016

This paragraph introduces viewers to Microsoft Word 2016, emphasizing its role in managing text for various documents like advertisements and flyers. It explains the initial startup window, the option to choose a template or start from scratch, and the basic interface for typing and formatting text. The paragraph also covers text selection techniques, the use of the Home section for font styles and sizes, and the application of properties to existing text. It mentions the ability to cut, copy, and paste text, as well as the Undo and Zoom functions. The paragraph also addresses Word's grammar, spelling, and punctuation checks, and the use of AutoCorrect. Finally, it introduces the concept of Page Layout, text paragraphs, and the use of the Ruler for managing text distribution and margins.

05:08

📏 Advanced Text Formatting and Layout

Paragraph 2 delves into more advanced text formatting and layout features in Word. It discusses how to use the Ruler to manage text paragraphs, including setting indents and line spacing. The paragraph explains the interaction between the Ruler and text paragraphs, including how to adjust margins and paragraph layout. It also covers the use of the Layout section to adjust page setup, including margins, orientation, and paper size. The paragraph introduces the concept of Columns for organizing text and the creation of lists using the Home section. It further explains how to use Headers and Footers, including their default behavior of repeating across pages and how to unlink them for independent editing. The paragraph concludes with a mention of adding page numbers using the Footer.

10:12

🖼️ Inserting Objects and Saving Documents

The final paragraph focuses on inserting various objects into a Word document to enhance its professionalism. It covers the use of tables, pictures, and shapes, detailing how to add, move, and format these elements. The paragraph also touches on the importance of managing the relationship between pictures and text, and how to adjust picture layout options. It introduces the process of adding captions to pictures and the inclusion of special symbols or math equations. The paragraph concludes with instructions on how to save a document in Word format (.docx) for editing or as a PDF for printing. It ends with a prompt for viewers to explore more Office 2016 guides.

Keywords

💡Microsoft Word 2016

Microsoft Word 2016 is a widely used word processing software that allows users to create, edit, and format documents. It is a core component of the Microsoft Office Suite and is essential for managing text to produce a variety of document types. In the context of the video, it is the primary tool being demonstrated for creating and managing text documents, with features such as templates, font styles, and paragraph formatting being highlighted.

💡Templates

Templates in Microsoft Word are pre-designed document layouts that users can choose from to start their documents with a professional look. They often include predefined styles and formatting to help users save time and maintain consistency. The video mentions that users can select a ready template from the start-up window or start from scratch with a blank document.

💡Font

A font refers to the visual appearance of text characters, including their shape, size, and style. In Microsoft Word, users can choose from various font options to customize the look of their text. The video explains how to select font styles, sizes, properties, and colors in the Home section, which directly affects the appearance of the text as users type.

💡Paragraph

A paragraph is a group of related sentences dealing with a single topic, typically separated from other paragraphs by indentations, line spaces, or both. In the video, managing paragraphs in Word is discussed, including adjusting alignment, line spacing, and indentation. Paragraphs are the building blocks of text documents, and Word provides various tools to format and organize them effectively.

💡Ruler

The ruler in Microsoft Word is a tool that allows users to set margins and indents for their documents. It is a visual guide that helps maintain consistent formatting across pages. The video explains how to use the ruler to adjust margins and paragraph indents, emphasizing its importance in document layout design.

💡AutoCorrect

AutoCorrect is a feature in Microsoft Word that automatically corrects common spelling and grammar mistakes as users type. It helps maintain the accuracy and professionalism of documents by suggesting corrections for errors. The video mentions that Word may automatically correct mistakes or underline them for the user to review and choose from suggested corrections.

💡Headers and Footers

Headers and footers are areas at the top and bottom of each page in a Word document where users can insert recurring information such as page numbers, titles, or dates. They are part of the document's margins and can be edited to suit various formatting needs. The video explains how to use Header & Footer Tools to insert and customize these elements, which are crucial for organizing and identifying document sections.

💡Page Layout

Page layout refers to the arrangement of text, images, and other elements on a page. In Microsoft Word, users can adjust the page layout to control the distribution of text across the page, including margins, orientation, and column setup. The video discusses setting up page layout, including adjusting margins and choosing between different paper sizes and orientations.

💡Table

A table in Word is a structured grid of rows and columns that can be used to organize and present data in a clear and readable format. The video demonstrates how to insert a table, add or delete rows and columns, and format the table with styles and colors. Tables are a versatile feature in Word, allowing users to manage complex information efficiently.

💡Footnotes

Footnotes are annotations or references that appear at the bottom of a page and provide additional information or citations related to the text. In the video, it is mentioned that users can insert footnotes through the References section, which adds a reference mark in the text and the corresponding footnote content below the main document text.

💡Save As

The 'Save As' option in Microsoft Word allows users to save their documents in different formats, ensuring compatibility and ease of access. The video instructs viewers on how to save their Word documents as .docx files for editing or as .pdf files for printing and sharing. Understanding how to use 'Save As' is essential for preserving and distributing work effectively.

Highlights

Introduction to Microsoft Word 2016

Microsoft Word as a text management software

How to create documents with Word templates or from scratch

Using the Home section to manage font styles and properties

Applying text properties to existing text

Advanced text properties through the Font dialog box

Selecting text with precision using keyboard shortcuts

Cutting, copying, and pasting text

Using Undo to correct mistakes

Zooming in and out of documents

Understanding wavy-underlined text for grammar and spelling errors

AutoCorrect tool and manual corrections

Setting Page Layout for text distribution

Managing paragraphs and paragraph marks

Adjusting paragraph alignment and line spacing

Using the Ruler for text layout and margins

Creating lists with bullet points, numbers, and multilevel lists

Using Headers and Footers for document parts and chapters

Inserting Footnotes for additional references

Adding tables, pictures, and shapes to enhance documents

Adjusting picture layout and text wrapping

Inserting special symbols and math equations

Saving documents as .docx for editing or .pdf for printing

Invitation to explore more Office 2016 guides

Transcripts

Hello people, welcome to this video! Let's see how to use Microsoft Word 2016

quickly and easily!

Leave us feedback to improve our future videoguides!

Microsoft Word is a software used to manage text, in order to create documents,

advertisements, flyers and so on.

When you open it, a start-up window appears. Here you can choose a ready template

to use. If you want to start from scratch, just click on Blank document.

A Word document can be seen as a group of sheets of paper where you type in.

In the Home section on top, choose the font style, size, properties and color.

These properties will be applied on the new words you type. To change properties

on existing text, just select it and use the Home section, or the dialog box

that appears above. For more advanced text properties, just right-click and go

to Font...

You can select text precisely holding your click and dragging, or holding Shift

down and use your Left and Right Arrow keys. If you double-click, you will

select an entire word instead. If you want to select one or more text lines,

just click on the extreme left and drag up or down, when the pointer becomes

a mirrowed arrow.

You can cut, copy and paste selected text right-clicking on it. The piece of

text cut or copied is pasted starting from where the pointer is. You can use

copy and paste to import inside Word text coming from other sources.

If you ever mistake, remember to use Undo in the top left corner, or simply

press CTRL+Z. If you ever need to zoom, just hold CTRL down and use your mouse

wheel.

You may notice also wavy-underlined text. This happens when you make mistakes

in grammar, spelling or punctuation, according to the language Dictionary chosen

at the very bottom. In some cases, Word corrects the mistake automatically,

using the AutoCorrect tool. When it doesn't, this line appears under the text.

In this case, if you right-click on it, you can choose some suggestions to

to correct the mistake. Mind that those lines won't be printed in your final

document. You can hide those anyway right-clicking and going to Ignore All.

While creating a text document you must set the Page Layout, which is the way

the text must spread and be distributed. A text document is composed by

different text lines, collected inside text paragraphs. In short, you finish a

paragraph everytime you create a new line with Enter key. You can check each

text paragraph enabling the paragraph mark in the Home section.

Each of these paragraphs can be managed in Word in a complete independent way.

In the Home section above, under Paragraph, you can adjust the paragraph

allignment. This acts on the text paragraph selected or where your pointer is.

You can also adjust the Line Spacing inside the paragraph, add any Fill or

any Border.

To adjust the indentation, which is the extra uniform space added from the left

to the paragraph respect to the rest of the text document, just use Decrease

and Increase Indent. You can adjust Indent and Line Spacing also under Layout

section.

Very important for the Layout is also the Ruler, on top and on the extreme left

of your document. If you don't see it, just go to View and tick on Ruler.

Each Ruler is composed by two main parts: dark ones, also called Margins, that

indicate the safe distance you want to keep between the sheet edges and the

inner text content, and white parts, that contain your document. You can set

the extension of each dy dragging the Margin Resizers. Word will make sure that

all that you are going to type inside will be contained within the white ruler.

The Ruler well interacts with each text paragraph written independently.

For simple text layouts the Ruler shows two white markers: the right one sets

where the text paragraph must spread through a new line. The left marker is

composed by two parts. The upper one sets the Indent of the paragraph, so

where the first line of the paragraph must start. The downer one moves the whole

left marker, setting the distance between the extreme left edges of the document

and the paragraph interested itself. Plus, if you hold Shift down, you can move

the downer part on its own, moving all the paragraph lines except the first one.

If you drag any ruler marker while holding Alt down, you'll be able to check the

distances in your default measurement unit.

You don't have any marker for the vertical ruler, since its Margins set when

the text starts and when ends inside your page.

The default Page Layout spreads text over all the page (single column) and

uses a default page with a standard size. Under Layout section on top, you can

adjust all Margins, change the page sheet orientation and also set the size of

the sheet of paper to be used, between different standards. In Columns, you can

apply text columns on paragraphs selected, by adding new dark Margins inside

the Ruler that you can edit and adjust as you like. So when you copy a column

fully, you start typing in the next column from top.

Your document may also need to make indeces and lists. Inside Home, under the

Paragraph section, you can make lists. You can choose between the bulleted

list, a numbered list, or a multilevel list. The bulleted list indicates each

line with a symbol. The numbered one orders each line through a number or a

letter incrementing. The Multilevel list has different levels or indents

instead. You can change symbols and formats going to the down black arrow next

to the lists icons.

In case you have a document divided in parts and chapters, you may need to use

Headers and Footers. These are text elements that are included in the Margins

of the Ruler. If you double-click inside such area, the Header & Footer Tools

appears on top, and you will start typing inside a Header, if you are at the top

of the page, or the Footer if you are at the bottom. Click outside to apply.

The Header and the Footer content appears with some transparency, but mind that

this transparency is not rendered in the final document, but it is just an

effect used to separate the text document from the Header/Footer content.

This kind of text can be set like any other text using the Home section.

Mind that the Headers and the Footers get repeated when you create a new

following page. Those Headers and Footers are also linked: if you change one in

one page, you will change all the others in other pages. You can use the Footer,

for example, to add numbers to each page, going to Page Number in Design section.

To create independent Headers and Footers, just open the linked ones, indicated

as 'Same as Previous'. If you click on Link to Previous under Design on top, the

opened Header or Footer will become independent from any page, and you can edit

it as you like.

You can also insert quick References. If you go to References on top, and to

Insert Footnote, a Footnote will be added where your pointer is, and,

automatically, its reference below, between the text document and the Footer

more below.

Word is able to insert extra items and objects to make your document more

professional. Just open Insert section on top.

With Table, you can add a Table. You can move it through the small icon in the

top left corner, and set its size by dragging the rows and the columns contours.

You can also add new rows and columns clicking on the plus sign that appears when

you hover the borders. On top, under Design, select the template, and any style

and color; under Layout all table options regarding space and distribution.

In Insert, use Pictures to browse and insert a picture inside your document.

You can modify and correct the aspect of the pictures through the Format section

on top.

It's very important to fix the relationship between the picture and the text.

In the top right corner, you can set the Picture Layout options. By default, the

picture is in line with text, so you can treat it as you do with a text

paragraph. If you choose any Text Wrapping, the Picture won't be treated as text,

but becomes an object you can move and fix completely freely. For example, you

can move it simply by dragging it elsewhere; scale it dragging its white nodes,

or rotate it through the central top icon.

You can also add description to such pictures: just go to References and then to

Insert Caption.

Through Insert, under Shapes, you can also add simple objects like polygons or

arrows. Those can be moved and modified as seen for the Pictures.

If you need to add special symbols or math equations instead, just go to

Symbol and Equation inside Symbols.

When your document is made, just save it! Go to File and then to Save As...

Word documents are saved as .docx, and this format lets you open again your

document in order to edit it anytime. If you need to export it in order to

print it, just save it as .pdf.

Thanks for watching this video! Check out our full Office 2016 guides for more!!