Talking about Meetings in English Part 2 - Business English Vocabulary

Summary

In this 'English for Professionals' lesson, Derek teaches essential vocabulary for discussing meetings. He covers adjectives like 'brief' for short meetings, 'urgent' for immediate attention, and 'follow-up' for progress checks. Derek also introduces 'kickoff' meetings, which mark project starts. Further, he explains 'agenda' as a list of discussion points and 'taking minutes' as recording meeting details. The lesson aims to enhance business English communication skills.

Takeaways

• 📢 Subscribe to the channel and turn on notifications for more English lessons.
• 🔔 Join the email list for a bi-weekly vocabulary newsletter.
• 🗣️ Part two of the 'Talking about Meetings' series focuses on adjectives and additional vocabulary.
• 🕒 A 'brief meeting' is used to describe a short meeting.
• 🚨 An 'urgent meeting' is held when immediate attention is required.
• 🔄 'Follow-up meeting' is common after initial meetings to check progress.
• 💼 'Kickoff meeting' marks the official start of a project.
• 📋 'Agenda' is an official list of discussion points for a meeting.
• 📝 'Items on the agenda' are the individual points to be discussed.
• ⏱️ 'Take the minutes' refers to recording what happens in a meeting.
• 🔄 Review and practice the vocabulary with the provided sentences.

Q & A

What is the main focus of the video script?

The main focus of the video script is to teach English vocabulary related to meetings, specifically adjectives and other useful terms.

What type of meeting is described as 'brief'?

A 'brief' meeting is one that is short and typically has a limited duration.

What does the term 'urgent meeting' imply?

An 'urgent meeting' is held when there is a need for immediate attention to a matter, often due to a crisis or a problem that requires quick action.

What is the purpose of a 'follow-up meeting'?

A 'follow-up meeting' is held at a later time to check the progress of tasks and steps that were planned during an initial meeting.

How is a 'kickoff meeting' different from other types of meetings?

A 'kickoff meeting' is the official start of a project, where the project team comes together to begin the project.

What is an 'agenda' in the context of meetings?

An 'agenda' is an official list of all the items to be discussed during a meeting, which is typically distributed to attendees in advance.

What are 'items on the agenda'?

Items on the agenda are the individual points or topics that are to be discussed during a meeting, as listed on the agenda.

What does it mean to 'take the minutes' in a meeting?

To 'take the minutes' in a meeting means to be responsible for recording an official record of everything that is said and done during the meeting.

Who is typically responsible for taking the minutes in a meeting?

In informal meetings, one person is usually designated to take the minutes, while in formal meetings, this task might be assigned to a specific role, such as a secretary or a designated note-taker.

What is the purpose of sending out a 'vocabulary extra newsletter' as mentioned in the script?

The 'vocabulary extra newsletter' is sent out every two weeks to provide additional business vocabulary and words from the news to subscribers, enhancing their English language skills.

How often does the instructor send out the vocabulary newsletter?

The instructor sends out the vocabulary newsletter every two weeks.

Outlines

00:00

📈 Business Meeting Vocabulary Part 2

In this segment, Derek introduces part two of a series on business meeting vocabulary, focusing on adjectives and additional terms. He begins by discussing 'brief meeting' to describe short meetings, using the example of scheduling a brief meeting due to limited time. He then moves on to 'urgent meeting,' which is held for immediate attention, illustrated by an example of a crisis discussion. Derek also covers 'follow-up meeting,' which is a subsequent meeting to check on progress, and 'kickoff meeting,' marking the start of a project. The segment further delves into 'agenda,' an official list of discussion points, and 'items on the agenda,' the individual topics for discussion. Finally, 'taking the minutes' is explained as the act of recording the meeting's proceedings, typically done by one person in informal meetings. The lesson concludes with a recap of the vocabulary and an invitation to practice.

05:02

🔚 Wrapping Up the Meeting Vocabulary Lesson

The second paragraph concludes the lesson by summarizing the key vocabulary related to business meetings. It reiterates the importance of a 'brief meeting,' 'urgent meeting,' 'follow-up meeting,' 'kickoff meeting,' 'agenda,' and 'items on the agenda.' The paragraph also reminds viewers of the expression 'to take the minutes,' emphasizing its significance in documenting meeting discussions. Derek encourages viewers to practice the vocabulary and provides a call to action for subscribing to the channel, engaging with the content, and joining the email list for additional business English vocabulary. The lesson ends on a positive note, thanking viewers for their time and looking forward to their continued engagement.

Keywords

💡brief meeting

A 'brief meeting' refers to a short and concise gathering, typically used when there is limited time to discuss matters. In the context of the video, the term is introduced to help professionals understand how to describe a meeting that will not last long. The example provided in the script is, 'We don't have much time, so it will be a brief meeting,' which illustrates the practical application of the term in a professional setting.

💡urgent meeting

An 'urgent meeting' is convened when there is a pressing issue that requires immediate attention or action. It is a critical gathering that addresses problems that cannot wait. The video script mentions this term to emphasize the importance of timely response in professional scenarios. The example used is, 'They held an urgent meeting to discuss the crisis,' which shows the term's usage when a situation demands swift decision-making.

💡follow-up meeting

A 'follow-up meeting' is scheduled after an initial meeting to review progress, discuss updates, and address any new developments. This type of meeting is essential for project management and ensuring that tasks are on track. The script uses this term to teach viewers about the sequential nature of professional meetings. An example from the script is, 'Let's arrange a follow-up meeting for the beginning of next month,' which demonstrates planning for future check-ins to ensure continuity in project progress.

💡kickoff meeting

A 'kickoff meeting' marks the official start of a project or initiative. It is a collaborative session where team members come together to outline objectives, discuss strategies, and set the stage for the work ahead. The video introduces this term to highlight the beginning phase of projects. The script includes the phrase, 'The whole project team attended the kickoff meeting,' which exemplifies the collective start to a new venture.

💡agenda

An 'agenda' is a formal list of items or topics to be discussed at a meeting. It serves as a roadmap for the meeting, ensuring that all relevant matters are addressed in an organized manner. The video script explains the importance of an agenda in formal meetings, where attendees are expected to receive a copy beforehand. The example given is, 'Has everyone received a copy of the agenda?' which underscores the need for preparedness and structure in meeting discussions.

💡items on the agenda

The 'items on the agenda' are the specific points or topics that are included in the meeting's official list of discussions. Each item represents a separate discussion point that the meeting aims to cover. The video script uses this term to detail the components of a meeting's structure. An example from the script is, 'We've discussed nearly everything, so I think we can move on to the last item on the agenda,' which illustrates how meetings progress through the listed topics.

💡take the minutes

To 'take the minutes' in a meeting refers to the act of recording the key points, decisions, and actions agreed upon during the meeting. The minutes serve as an official record and a reference for future meetings or actions. The video script introduces this term to emphasize the importance of documentation in meetings. The example provided is, 'The chairperson asked Tom to take the minutes during the meeting,' which shows the delegation of this responsibility to a specific individual.

💡subscribe

In the context of the video, 'subscribe' refers to the act of signing up to receive updates or content from a channel or service. The presenter encourages viewers to subscribe to the channel and to join the email list for additional learning materials. This term is used to engage the audience and provide them with more resources related to the video's theme. The script mentions, 'If you haven't already subscribed to my channel, please do that now,' which is a call to action for viewers to stay connected with the content provider.

💡vocabulary extra newsletter

The 'vocabulary extra newsletter' mentioned in the script is a periodic communication that contains additional learning materials, specifically focused on business vocabulary and words from the news. It is a supplementary resource for viewers looking to expand their professional English skills. The term is introduced to offer an extended learning opportunity beyond the video content. The script states, 'Every two weeks I send out my vocabulary extra newsletter,' which highlights the frequency and purpose of this educational tool.

💡business vocabulary

Throughout the video, 'business vocabulary' refers to the specific set of words and phrases used in professional or business contexts. The video aims to enhance viewers' understanding of this specialized language, which is crucial for effective communication in the workplace. The script emphasizes the importance of learning business vocabulary by providing examples and usage in sentences, such as with the terms 'brief meeting' and 'urgent meeting,' which are directly applicable in professional settings.

Highlights

Introduction to the lesson on meeting vocabulary

Encouragement to subscribe to the channel and join the email list

Brief definition of a 'brief meeting' as a short meeting

Example sentence using 'brief meeting'

Definition and example of an 'urgent meeting'

Explanation of 'follow-up meeting' and its common use

Example sentence for arranging a 'follow-up meeting'

Introduction to the concept of a 'kickoff meeting'

Example of a kickoff meeting involving a project team

Definition and importance of an 'agenda' in meetings

Example of checking if everyone has received the agenda

Explanation of 'items on the agenda' and their role in meetings

Example sentence moving on to the last item on the agenda

Introduction to the term 'taking the minutes' in a meeting

Example of assigning someone to 'take the minutes' during a meeting

Conclusion of the lesson and encouragement to practice the vocabulary

Invitation to subscribe, like, and share the lesson

Reminder about the vocabulary newsletter and its bi-weekly schedule

Transcripts

hi everybody and welcome back to english

for professionals i'm derek and I'm here

with another short lesson for you busy

people out there this is part two of

talking about meetings so I hope you're

ready to learn some more useful

vocabulary before we start if you

haven't already subscribed to my channel

please do that now and click on the

little bell and don't forget to join my

email list the link is in the

description every two weeks I send out

my vocabulary extra newsletter where you

can learn some additional business

vocabulary and also some words from the

news so check that out and now we can

start with the lesson are you ready here

we go in part one of talking about

meetings we looked at different verbs

for talking about meetings attend a

meeting hold a meeting postpone a

meeting and so on in this lesson we're

going to have a look at some adjectives

and some other use for vocabulary and

we're gonna start with this one the

brief meeting a brief meeting so we use

brief to describe short meetings so a

brief meeting is a short meeting and

here's an example sentence we don't have

much time so it will be a brief meeting

we don't have much time

so it will be a brief meeting the next

example is urgent meeting urgent meeting

an urgent meeting is held when something

needs immediate attention so when we

have to act quickly when there's a

problem here's an example sentence they

held an urgent meeting to discuss the

crisis they held an urgent meeting to

discuss the crisis another adjective

which often comes before a meeting is

follow-up so a follow-up meeting and

these are very common you have a meeting

and you plan tasks and steps and then

you meet at a later time for a follow-up

meeting to check the progress follow-up

meeting and here's an example sentence

let's arrange a follow-up meeting for

the beginning of neck

month let's arrange a follow-up meeting

for the beginning of next month another

example is a kickoff meeting another

common type of meeting a kickoff meeting

is usually the official start of a

project kickoff meeting and here's an

example sentence the whole project team

attended the kickoff meeting the whole

project team attended the kickoff

meeting now let's have a look at some

other useful vocabulary connected to

meetings and the first one is agenda

agenda so an agenda is an official list

of all of the things to be discussed at

the meeting

so normally formal meetings will always

have an agenda and the people who are

attending the meeting should get a copy

of the agenda before so it's an official

list of all of the things to be

discussed at the meeting and here's an

example sentence has everyone received a

copy of the agenda has everyone received

a copy of the agenda so we have an

agenda and on the agenda we have a list

of items so items on the agenda these

are the individual points for discussion

okay

items on the agenda and here's an

example sentence we've discussed nearly

everything so I think we can move on to

the last item on the agenda we've

discussed nearly everything so I think

we can move on to the last item on the

agenda and the last thing we're going to

look at in this lesson is the expression

to take the minutes so the minutes are

an official record of everything that is

said and done in the meeting and

normally informal meetings one person is

responsible for taking the minutes okay

here's an example sentence the

chairperson asked Tom to take the

minutes during the meeting the

chairperson asked Tom to take the

minutes during the meeting so there you

have it more useful vocabulary for

talking about meetings let's look at

everything one more time when you see

the word I'm the sentence just repeat

and practice are you ready here we go

brief meeting brief meeting we don't

have much time so it will be a brief

meeting we don't have much time so it

will be a brief meeting urgent meeting

urgent meeting they held an urgent

meeting to discuss the crisis they held

an urgent meeting to discuss the crisis

follow-up meeting follow-up meeting

let's arrange a follow-up meeting for

the beginning of next month let's

arrange a follow-up meeting for the

beginning of next month

kickoff meeting kickoff meeting the

whole project team attended the kickoff

meeting the whole project team attended

the kickoff meeting agenda agenda has

everyone received a copy of the agenda

has everyone received a copy of the

agenda items on the agenda items on the

agenda we've discussed nearly everything

so I think we can move on to the last

item on the agenda we've discussed

nearly everything so I think we can move

on to the last item on the agenda take

the minutes take the minutes the

chairperson asked Tom to take the

minutes during the meeting the

chairperson asked Tom to take the

minutes during the meeting so that

brings us to the end of another short

lesson I hope you found that vocabulary

helpful if you like the lesson hit the

like button and don't forget to share

with your friends and your colleagues if

you haven't subscribed please hit

subscribe now and don't forget to check

out my email list the link is in the

description every two weeks I send out

my vocabulary newsletter with additional

business English vocabulary for you to

learn so check it out thanks for

watching and see you soon