28 Phrases For Business Reports

Summary

In this lesson, Derek provides valuable tips and vocabulary for writing formal business reports. He walks viewers through the typical structure of a report, including the executive summary, introduction, findings, conclusion, and recommendations. Key phrases are shared for each section, such as 'The purpose of this report is to...' for introductions and 'It is essential that we...' for recommendations. The lesson is aimed at professionals seeking to improve their report-writing skills, especially in business contexts. Derek also encourages viewers to subscribe for more lessons and join his email list for additional business English resources.

Takeaways

• 😀 Start your business report with an executive summary to provide busy readers with a quick overview of the key points and conclusion.
• 😀 An effective report structure includes sections like executive summary, introduction, findings, conclusion, and recommendations.
• 😀 The introduction should clarify the purpose of the report, outlining the specific areas that will be addressed.
• 😀 In the findings section, describe and explain the facts discovered during your research or investigation.
• 😀 The conclusion should analyze the findings and offer insights or interpretations based on the data.
• 😀 Recommendations should suggest actionable steps to address or improve the issues presented in the report.
• 😀 Use formal phrases like 'The main objective of this report is to...' and 'It is essential that we...' to maintain a professional tone.
• 😀 Phrases such as 'The research indicates that...' and 'The statistics show that...' are useful for presenting findings clearly and formally.
• 😀 In the recommendations section, avoid vague suggestions and provide specific actions, e.g., 'Consideration should be given to...' or 'It is recommended that...'.
• 😀 Keep language concise and formal to ensure clarity and professionalism, especially in the executive summary.
• 😀 Remember that reports should be structured in a way that helps the reader quickly find the most important information, especially when they are pressed for time.

Q & A

What is the purpose of an executive summary in a business report?

The executive summary provides a brief overview of the main points and conclusions of the report, allowing busy readers to quickly understand the key content.

What sections are commonly found in a formal business report?

A formal business report typically includes an executive summary, an introduction, a findings section, a conclusion, and recommendations.

What is the role of the introduction in a formal business report?

The introduction outlines the points the report will address and sets the context for the detailed findings and analysis that follow.

How is the findings section structured in a business report?

The findings section describes and explains the facts discovered during research or investigation, often using specific data or results from surveys.

What type of language is used in the findings section of a report?

In the findings section, more formal phrases like 'the research indicates that', 'it was found that', and 'following an analysis of the data' are used to present the results.

Why are recommendations included in a formal business report?

Recommendations are included to suggest actions that should be taken to address issues or improve the situation based on the report's findings.

What are some useful phrases for writing the executive summary?

Useful phrases include 'This report was requested by...', 'The main objective of this report is to...', and 'The findings show that...'.

What is the difference between 'indicate' and 'show' in business report writing?

'Indicate' is a more formal synonym for 'show', often used in business reports to convey results or findings in a professional tone.

How can the conclusion section be phrased in a business report?

The conclusion can be phrased using terms like 'It is clear that...', 'These findings indicate that...', or 'Action should be taken to...'.

What are some recommended actions to include in the recommendations section?

Actions like 'It is advisable to implement...', 'It is essential to improve...', or 'The company should consider hiring...' are common in the recommendations section.