Steps to Apply for a Certificate of Origin (COO) via JSWIFT

Summary

This tutorial guides users through the process of applying for a Certificate of Origin on the Trade Board Limited's approved Trade Agreement platform. It covers logging in, selecting the appropriate process type and region, entering company and contact details, and specifying shipment information. The video also instructs on how to input product details, including commodity type, manufacturer information, and origin criteria. It emphasizes the importance of accuracy for customs clearance and outlines steps for adding items, attaching mandatory documents, and submitting the application for processing and payment.

Takeaways

• 🔐 Start by logging into the system to access the Certificate of Origin application.
• 📝 Select 'New' to begin the application process for the Trade Board Limited approved Trade Agreement.
• 🌐 Identify the process type, which corresponds to the trade agreement for which the certificate is being applied.
• 🏢 Choose the process region, which is the location of the government office that will process the application.
• 👤 Provide contact details, ensuring the email address is accessible for business communication.
• 🏭 If acting as an agent, identify the client being represented; otherwise, select the company's name.
• 🌍 Enter recipient details for the overseas country where the certificate of origin will be used.
• 🚢 Provide shipment details, including who is sending the goods, their status, and if they are the manufacturer.
• 📜 The certificate of origin verifies that the goods were manufactured in Jamaica and qualifies under the trade agreement.
• 📦 Enter consigning details, including the beneficiary of the goods and whether they are the same as the importer.
• 🚤 Provide transportation details such as the carrier's name, port of loading, and shipping marks.
• 📋 Complete the item details page by searching and selecting the appropriate commodity code and description.
• 📈 Indicate if the manufacturer is the same as the exporter and provide the necessary product analysis details.
• 📑 Attach mandatory documents like the commercial invoice and ensure all fields are completed for submission.
• 💰 After submission, a reference number is generated, and payment of processing fees is required to start the application processing.

Q & A

What is the first step a user must take when applying for a Certificate of Origin?

The first step is to log into the system, then select the 'Certificate' option and choose 'New' to start a new application.

How does the process type affect the Certificate of Origin application?

The process type determines the trade agreement for which the Certificate of Origin is being applied. For example, if applying under the CARICOM agreement, the user would select 'CARICOM' as the process type.

What information is required if the person submitting the application is an agent?

If the applicant is an agent, they must identify the client they are representing. Otherwise, they would simply select their own company's name.

What details are needed regarding the recipient of the goods in the overseas country?

The user must provide the recipient's address in the overseas country, as the Certificate of Origin is an export document and requires this information.

What is the importance of the manufacturer's details in the Certificate of Origin?

The manufacturer's details are important because the Certificate of Origin establishes who manufactured the goods and verifies that they were made in Jamaica. This information is essential for the recipient country.

What should be done if the manufacturer's premises are located in a free zone?

If the manufacturer's premises are in a free zone, it must be indicated on the application, as some trade agreements may not allow products from free zones to qualify.

What transportation details must be provided in the application?

The user must provide transportation details, including the method of transport (e.g., sea or air), the name of the carrier, the port of loading, and the port of discharge in the foreign country.

What is the function of the 'Tariff search' option in the application process?

The 'Tariff search' allows the user to find the appropriate commodity code based on the product being traded. The user can search for the product and select the matching code from the system.

How does the system handle details about imported components in the product?

If the product includes imported components (e.g., for textiles or clothing), the user must enter the value of these components. This information is used to analyze if the product qualifies as originating from Jamaica.

What happens after all the mandatory fields are completed and the application is submitted?

Once the application is submitted, the system generates a reference number. The user can choose to pay immediately or later, but the processing of the application will not start until all relevant fees are paid.

Outlines

00:00

📝 Certificate of Origin Application Process

This paragraph outlines the initial steps in applying for a Certificate of Origin for the Trade Board Limited Approved Trade Agreement. It begins with the requirement for the user to be logged into the system and then select the 'new' option for a certificate. The user must identify the process type, which corresponds to the trade agreement for the certificate. The scenario provided involves selecting CARICOM. The process region is then identified, which is the location of the government office processing the application, with Kingston given as an example. The user must select a registered company they are associated with, and enter their contact details. If the user is an agent, they must identify the client they represent. The paragraph concludes with the requirement to enter the recipient's information in the overseas country.

05:01

🚢 Shipping and Transportation Details

Paragraph 2 focuses on the shipping and transportation details required for the Certificate of Origin application. It explains the importance of the certificate in establishing the manufacturer and verifying the goods' origin. The paragraph details the need to provide information about the manufacturer's premises, whether it is located in a free zone, and the consigning details. It also covers the transportation details, including the mode of transport, carrier name, port of loading, and discharge, shipping marks, and the intended shipping date. The paragraph emphasizes the importance of accuracy in the provided data for clearance in the receiving country and discusses additional costs such as insurance and freight that may be reflected on the invoice.

10:02

📋 Item Details and Commodity Selection

Paragraph 3 delves into the specifics of entering item details for the commodity being traded. It describes the process of using a tariff search to select the appropriate commodity or entering a description manually. The paragraph highlights the need to accurately describe the commodity and distinguish between primary and manufactured products. It also discusses the importance of providing the correct commodity type, manufacturer details, and the origin criteria number, which is provided by the Trade Board Limited. The paragraph concludes with the necessity of entering the invoice number, quantity, unit of measurement, delivery terms, and cost details for each item.

15:03

🔍 Product Analysis and Additional Values

This paragraph discusses the process of product analysis and the additional values that need to be entered for the Certificate of Origin application. It explains the criteria for determining the origin of the product and the importance of the origin criteria number provided by the Trade Board Limited. The paragraph also covers the need to enter the cost of imported components, especially for textile or clothing products, and to provide details on the number of packages, package type, gross weight, and other relevant information. The paragraph emphasizes the need for accuracy in the data entered to ensure the product qualifies for the trade agreement's requirements.

20:04

📑 Finalizing and Submitting the Application

Paragraph 5 wraps up the application process by detailing the steps to finalize and submit the Certificate of Origin application. It mentions the mandatory attachment of a commercial invoice and the process of uploading documents. The paragraph highlights the system's features for duplicating items and editing information as needed. It concludes with the requirement to complete all mandatory fields, submit the application, and pay the relevant processing fees before the application can be processed. The paragraph ends with a note that the next video will cover how to print the certificate of origin.

Keywords

💡Certificate of Origin

A Certificate of Origin is a document that certifies the country of origin of goods being exported. It is an important document for international trade, as it verifies the nationality of goods and is often required by customs authorities for preferential tariff treatment or for meeting import regulations. In the video, the process of applying for a Certificate of Origin for a trade agreement is discussed, highlighting its significance in establishing eligibility for trade benefits under agreements like CARICOM.

💡Trade Board Limited

The Trade Board Limited is likely an organization responsible for overseeing trade-related activities, including the issuance of Certificates of Origin. In the context of the video, it is the entity that approves trade agreements and provides guidance on the application process for certificates, indicating its role in facilitating and regulating international trade.

💡CARIFOM

CARIFOM, or the Caribbean Free Trade Association, is a regional economic organization in the Caribbean. It is mentioned in the script as one of the options for selecting a trade agreement when applying for a Certificate of Origin. The video emphasizes the importance of selecting the correct trade agreement to ensure that the Certificate of Origin is valid for the intended export destination.

💡Process Type

In the video, 'process type' refers to the specific trade agreement for which a Certificate of Origin is being applied. It is a crucial step in the application process as it determines the rules and criteria that must be met for the goods to qualify under that particular trade agreement.

💡Process Region

The 'process region' in the context of the video is the location of the government office that will be processing the Certificate of Origin application. It is an important piece of information as it directs the application to the correct jurisdiction, ensuring that the application is handled by the appropriate authorities.

💡TRN

TRN, or Trader Registration Number, is a unique identifier assigned to companies involved in trade. In the video, it is mentioned that companies will see their TRN when logged into the system, which is used to identify and track the company's trade activities, including applications for Certificates of Origin.

💡Agent

An 'agent' in the context of the video is a person or entity that represents a company in the application process for a Certificate of Origin. If the person applying is an agent, they are required to identify the client they are representing, which is important for ensuring that the correct parties are involved in the trade transaction.

💡Manufacturer

The 'manufacturer' is the entity that produces the goods being exported. The video script discusses the need to identify the manufacturer on the Certificate of Origin, which is essential for verifying the origin of the goods and meeting the requirements of the trade agreement.

💡Consignee

A 'consignee' is the person or company to whom goods are shipped. In the video, it is mentioned that if the importer is also the consignee, this should be indicated in the application. This information is critical for customs clearance and delivery of the goods to the correct recipient.

💡Transportation Details

In the video, 'transportation details' refer to the specifics of how the goods will be shipped, including the carrier, port of loading, and port of discharge. This information is necessary for the proper handling and tracking of the shipment during its journey to the destination.

💡Item Details

The 'item details' section of the application requires traders to enter specific details about the commodities being traded, such as the tariff code, description, and quantity. This is a critical part of the Certificate of Origin application process, as it ensures that the goods are accurately identified and meet the criteria for origin under the trade agreement.

Highlights

Introduction to the certificate of origin application process for Trade Board Limited approved Trade Agreement.

Requirement for users to be logged into the system to access the certificate application.

Step-by-step guide to select 'new' and identify the process type for the trade agreement.

Explanation of selecting the appropriate trade agreement, such as CARICOM, for the certificate.

Process region selection identifies the government office location processing the application.

Details on selecting the registered company for the application if affiliated with multiple companies.

Instructions for entering contact details and ensuring email accessibility for business purposes.

Requirement for agents to identify the client they are representing in the application.

Importance of entering recipient information in the overseas country for export documents.

Guidance on entering unique shipment information and identifying the sender's status.

Process of identifying the manufacturer of the product and its relevance to the certificate.

Explanation of the certificate's role in establishing the manufacturer and verifying goods origin.

Instructions on entering transportation details, including carrier name and shipping marks.

Importance of accuracy in the data entered for customs clearance in the recipient country.

Details on entering item details for the commodity being traded, including tariff codes and descriptions.

Process of selecting the commodity type and providing information on the manufacturer.

Explanation of the origin criterion and its significance in determining the product's eligibility.

Instructions on entering invoice details, including number, date, and values for customs purposes.

Guidance on completing the mandatory attachment section before submission.

Final steps for submitting the application and the importance of payment for processing.

Conclusion and预告 of the next video focusing on how to print the certificate of origin.

Transcripts

welcome to another J tutorial in this

session we will be looking at the

certificate of origin application for

the trade board limited approved Trade

Agreement

now the user must first be logged into

the system now once you have logged in

the next step is to select certificate

and your option is

new once you have selected the option

new your first step is to identify the

process type now in this case the

process type identifies the trade

agreement for which you are applying for

this certificate of origin now in my

scenario I will choose the option for

carom I click on

CARICOM my next step is a process region

now the process region identifies the

location of the government office that

will be processing your application in

this stad this

Kingston now if it is that you're only

associated with one company you'll only

see your company's TRN and your

company's name appearing however for

organ persons who are affiliated with

multiple companies you'll be required to

select one of the registered companies

that you have already in the J system

now for that you can always look at our

registration for companies in our entity

Chief registration

steps so once you have

selected your

contact UM your details you can now

enter your contact

name contact

number and your email and please ensure

that whatever email address that is

being used that you can actually access

this email for the business that you're

doing the

application now our next step if it is

that the person doing the application is

an agent then they'll be required to

identify the client that they are

representing now otherwise you just

select your own company's

name now because the certificate of

origin is an export document then you're

required to enter the recipient in the

overseas country so we enter

you would

basically

enter the information in terms of the

address for the

recipient The Next Step from there is to

go to your next page

P now on the next page you'll be

required to enter some unique

information for your

shipment now on this page it will ask

questions about who it is that is

sending and your status now if you're

sending things that you manufactured

then you would indicate that here if you

are just a Trader then it would all be

reflected in the application that you're

doing also if you are not the

manufacturer it is on this page that you

would identify who the actual

manufacturer of the product

is let's begin so the special segment

will ask you for your country of

destination now please that you if you

select a country that is not a part of

the agreement then the system will give

you an error and require either that you

revise the documents that you're

referencing or you can always contact

The tradeboard Limited for guidance

it ask

know are you the the exporter are you

the one that manufactur these products

now if you are the manufacturer you can

use a check box and the system will

autofill based on the information that

you have entered on the previous page if

you are not the manufacturer then you

will leave the box unchecked and enter

the details for the manufacturer of the

product please know that the certificate

of origin

establishes or communicates to the

recipient country who the manufactur is

and also verifies that the goods were

actually manufactured in Jamaica it also

looks at the trade agreement and based

on what qualifies that commodity as been

originated then this document who Peak

that information to the recipient

country

now is the manufacturer's premises

located in a free zone now some

agreements would not allow for this so

as a result it is important that you

select if it is that your premises is

located in a free

zone the next thing is to identify the

consigning

details is it that the person who you

have indicated previously as the

Importer is this person

the one that will be the beneficiary for

the goods is a cons the same as importer

is a cons that you're sending it to the

final recipient of these Goods if it is

the same then you select the check

box Transportation details now your

transportation details will speak about

the goods how it will get there and what

vessel will take it now for persons

preparing this appli

your bill of leading information will

assist you in completing this now if you

do not have that document then your

carrier or your shipping agent should be

able to assist you with the details

required for this

page now will your goods be going by C

or air we will use the option for C in

this

scenario what is the name of the carrier

so you would enter whatever the carrier

name is I will not put in any specific

name

for um to allow the document to be

independent however you will enter your

shiper or your carrier's

name the port of loading where will the

goods be

loaded and if you see there's a list of

all the possible loading Imports within

Jamaica Court of discharge where in the

foreign country will these schs be

offloaded what are the shipping marks

when you enter the shipping marks there

or

numbers what is your shipping date when

in the future do you intend to send

these Goods so you select that

future date of

export your next step is other transport

information now please be mindful that

this information that you enter here

will feed into both your certificate of

origin and also this page allows you to

add the details for the carom invoice

now I recommend that when preparing this

application that you would have already

prepared your invoice and you have it

ready to reference information and that

you also would have your bill details

available so that whatever you enter on

the form is supported by the document

that you had prepared for your

client your order number so you enter

whatever the order number is if you have

one and this is not a mandatory field

but whatever you put in the section for

the additional invoice details will feed

into the carom invoice so your customer

order number and you put whatever it is

whatever your order number is generated

within your organization you put that

now on the part of the the carom voice

that speaks to order number this will

populate that section there's no

mandatory need for

ating

Bank the

cubic meter details if you have that on

your invoice you can put it here so that

the system will generate that new invo

for you

packaging now the packaging would be

additional cost separate from your

invoice value if there is any you put it

in if you already have the freight

values meaning your invoice will reflect

cost insurance and free charges then you

would also enter that details if not

then you can leave it blank so you must

know what it is that you want to be

reflected for your client based on the

agreement please note that this document

would be used for clearance by that

person in the receiving country so you

must ensure the accuracy of the data

because there might be other

implications so if you have the pray

charges that is included in the invoice

then you can

always if you have the insurance

information that is included in the

inbox you can add that as well if there

are other cost that you want to be

reflected on your invoice you can add

that as

well this section is optional and it is

based on the arrangement that you have

that will be reflected on the invoice

that would be generated by the system

for our example I'm just going to put

$500 as the frea so that we can see what

happens based on what we enter in the

system

I will also

put insurance on as well just just for

emphasis so we can understand where the

values are placed when the final

document has been

completing now once you have completed

this page you go to the next section

which is the item Details page the item

Details page now allows the trader to

enter the specific details for the

commodity being traded now you can use a

tariff

search and select the

appropriate

commodity right or you can choose from

any of the listing that is

there so we can say for instance we're

going to select the option

aong and want to

search or you are going to select the

option for Snapper and you're going to

search whatever it is you would ensure

that you if that information exist in

the tar then it will appear if it is not

spelled correctly then it will not

appear but if you notice in the second

stage when I entered snappo and I click

search because the word appears

somewhere the description in the tar I

was able to get a response from the

system so I'm going to choose this one

just for

emphasis and then or it could have been

a manufactured product right so you

would enter select the Tariff and enter

the description what if I wanted to the

let me clear and I was sending out

Ai and I could search

then if you notice here this Aki that is

here would have been one that is

um appears in the list and I could

choose this one or I could have been

sending out um a more built up

item

right and anywhere in the Tariff you're

able to search using the harmonized

system and if you notice because I plac

four digits then it would have broken

out the Tariff to match similar

items now I selected the option drinks

mixes put up for retail sale that's a

manufactured commodity so the Tariff

allows you to select the commodity code

that matches what it is you're trading

now the next step is is I'll write the

information about my Dre what a

description your description can include

various

information you whatever you put as a

description in the commercial

description section will be displayed on

your application

all

right now the next question the

commodity type is it a primary color

product or a manufactured product

primary products are those that come

directly from the soil or from nature so

if I selected the snap

from before then I would have expected

primary but here we have a commodity

that is already manufactured or built up

which is the drink mixes so because of

this is the option that I have in the p

on the page i s manufactured

products so the question is now being

asked is the manufacture the same as

exporter are you exporting your own

product as a manufacturer or are you a

Trader and you're exporting the product

that another

manufacturer um made now in these cases

once you say that you are the

manufacturer then that's fine the system

will pull the details if you select the

check box if it's unchecked then you're

expected to name the manufacturer that

manufactur these

products scenario I am the man

not remember you enter the me because

the officer doing the assessment will

have to check but you have here with the

records for the product analysis that

they

have the country of origin where were

these SCH

manufactur is it locally manufactured

or so

depending on the

criteria or depending on the trade

agreement the rule of origin will apply

or the

Criterion um number now where do you get

this number from at the point

of in the product analysis the trade

board limited would provide guidance and

also provide you in the approval letter

as to information as to what you're in

Criterion is so you will get this

information once you have an approved

product from The tradeboard

Limited now if there are other trade

agreements that

requires um other information that is

used to determine origin then those will

be selected but for the carum agreement

it is the origin criter that's required

now there are other agreements as well

that we ask you to select based on the

special Arrangement now please note that

when the product analysis is being done

by the trade board limited they'll

provide you with this additional

information that you use when preparing

your

origin request for origin or certificate

of

origin your invoice

number so you whatever your invoice

number

is the invoice

date you enter that information and it

will be based on the invoice that you

have

prepared your

quantity and you select from the

appropriate unit of measurement and if

there are other options listed then you

can also select the most appropriate

based on the country that you're going

to so always check the adjacent

statistical value box so that you can

choose from the options available if the

statistical unit that was pre-selected

does not

apply delivery terms and because you

notice that we enter the custom

insurance and Freight values then we'll

assume that for this scenario we are

using C insurance and because on the

additional values on the previous page

we did enter the insurance and gr values

cost of the

item and this is total cost for this

particular item so here we

go unit cost which is the cost per one

item value of imported components now

this supplies when you are doing

textile or clothing made from

textile it should be

noted that in those agreements that look

at the

input in the calculation then it would

expect that you would enter the imported

value or the components that were

inputed that were imported mean they

didn't

originate but added in Jamaica you would

be required to enter this information

for those items that were imported and

after importation then it was value

added then the analysis will be done to

see if it qualifies that

originated number of

packages all right so number of ship

packages package type or is it prepared

for

packaging right I'm going to put in some

boxes the gross

weight all right now once you're

finished completing all the mandatory

Fields you click add item now please

note if there are additional item you

select the option add new item to add

that additional item now there are other

features within the system that can

assist you in creating a your

application more speedily we have the

duplicate function that you can use the

duplicate function replicates existing

line and then you can go ahead and edit

what if it is that the invoice values

are different you can always go ahead

and make changes

what if this particular one is um maybe

a 600 M bottle so you can make those

changes and you can update your

item right

so if You observe you can see that the

edited information would have been

reflected or I could have click add new

and go through completing the details

once more

let's go back to my items I click view

items I go to the next page now there is

a mandatory attachment once there's a

mandatory attachment you cannot proceed

without completing it so you select

based on what is required with ask a

commercial invoice so you select the

corresponding um

reference you click

upload then you search within your

information

identify your

invoice you go through your

documents

identify wherever you have that invoice

saved you would

select and click add new at all times

you select add new to add the details to

the page and if there are more

attachment you use add new and continue

as such your next step you go to

next Once all the mandatory Fields have

been completed then you submit the

application once you submit the system

will generate a reference number and

also you get a prompt if you want to pay

now you can click on pay now and it will

take you to the payment page otherwise

you can close the application

and proceed to another time however

please that the processing of the

application will not be started until

all the relevant processing fees have

been paid thank you so much and our next

video we'll look at how to print your

certificate of reg thank you for

watching