OBM250 - MOCK MEETING ASSIGNMENT
Summary
TLDRThe transcript details a meeting about launching a new product event. The event coordinator outlines the plan for the event, scheduled for October 2, 2023, at the Garden Hall, Star Avenue Lifestyle Mall, with 150 attendees. Key activities include guest arrivals, speeches, dinner, a product launch, and a lucky draw with various prizes. The finance division discusses the budget, covering venue rental, catering, lucky draw items, invitations, advertisements, and decorations. The team emphasizes ensuring the event's success through meticulous planning, marketing efforts, and budget management.
Takeaways
- 📅 The product launch event is scheduled for October 2, 2023, from 8 PM to 11 PM at the Garden Hall, Star Avenue Lifestyle Mall.
- 👥 An estimated 150 people will be invited, including VIP guests.
- 🎤 The event will feature speeches, a dinner with live performances, and a Lucky Draw.
- 🍽️ Catering has been arranged with a cost of 60 Ringgit per person, offering a buffet menu including spaghetti bolognese, mac and cheese, caramel pudding, and cocktails.
- 📸 A photographer and videographer have been hired to document the event.
- 🎨 Decorations will include balloons, streamers, candles, and ribbons, following a Bollywood theme.
- 🎁 The Lucky Draw prizes include high-value items like an iPad, Apple Watch, AirPods, and more.
- 🛍️ Goodie bags for attendees will contain skincare trial sets, chocolates, and small bottles of mineral water.
- 💸 The budget for the venue rental is 4,500 Ringgit, and the total cost for the buffet is 7,500 Ringgit.
- 📊 A comprehensive marketing plan includes social media advertisements, posters, and flyers to generate buzz and attract customers.
Q & A
What is the purpose of the meeting described in the script?
-The purpose of the meeting is to discuss the launch event for a new product, including details on the event's logistics, marketing strategies, and budget considerations.
Who is responsible for recording the minutes of the previous meeting?
-One of the board members mentioned that they have recorded all the important information regarding the minutes of the previous meeting.
Where and when will the new product launch event be held?
-The event will be held on October 2, 2023, from 8 PM to 11 PM at the Garden Hall, Level 4, Star Avenue Lifestyle Mall.
How many people are estimated to be invited to the event?
-An estimated 150 people will be invited to the event.
Who are the VIP guests invited to the event?
-The VIP guests invited to the event include Roslan, Syamim, and MKK Click.
What is the theme of the event?
-The theme of the event is Bollywood.
What are some of the food items included in the catering for the event?
-The buffet menu includes spaghetti bolognese, mac and cheese, caramel pudding, and cocktail.
What are some of the high-value items for the lucky draw?
-High-value items for the lucky draw include an iPad, an Apple Watch, AirPods, a coffee maker, and a cooking set.
What is included in the goodie bags for the guests?
-The goodie bags will include a set trial of skincare products, six pieces of chocolate, and a small bottle of Evian mineral water.
How much is the estimated total budget for the venue rental and catering?
-The venue rental will cost approximately 4,150 Ringgit, and the total cost for catering is estimated at 7,500 Ringgit.
Outlines
📝 Meeting Opening and Agenda Overview
The script begins with a chaotic start to a meeting, with music and greetings as the board members are welcomed. The speaker mentions a previous meeting and the appointment of new positions. The main focus is on the upcoming new product launch event, 'Seven Wonders,' and the hope for progress updates. The meeting's agenda includes discussing the event details and the minutes from the previous meeting are recorded and available for review.
🎉 Detailed Planning of the Product Launch Event
The second paragraph delves into the specifics of the new product launch event. Scheduled for the evening of February 2, 2023, at the Garden Hall in Star Avenue Lifestyle Mall, the event will feature a Bollywood theme and cater to an estimated 150 guests. Key attendees include VIPs and the event will be hosted by Islam. Catering is arranged with a buffet menu priced at 155 Ringgit per person. The event will also have a photographer, videographer, and Lucky Draw prizes including an iPad, Apple Watch, and other items. Goodie bags for guests will contain skincare products, chocolates, and mineral water.
📈 Marketing Strategy and Event Promotion
The third paragraph outlines the marketing strategy for the product launch. It includes a visual advertisement campaign on social media platforms and a focus on highlighting the unique selling points of the product. The marketing team is working on creating a strong desire for the product before its market release. Additionally, a digital event is planned to showcase the product and engage with the audience, leveraging social media for a widespread impact.
💰 Financial Planning and Budget Allocation
The fourth paragraph discusses the financial aspects of the event. The venue, Magical Events, is chosen for its facilities and technical support, with a rental cost of 4,500 Ringgit. The buffet is budgeted at 60 Ringgit per head, with a total catering cost of 7,500 Ringgit. The Lucky Draw items are high-value, with an iPad Pro and Apple Watch among them, totaling 19,149 Ringgit. The marketing materials, including invitations and advertisements, are also budgeted, with a total cost of 10,500 Ringgit for printing and advertising.
🎨 Event Decorations and Additional Costs
The fifth paragraph focuses on the decorations for the event, which will use the colors purple, yellow, and white to match the theme. The total cost for decorations is 1,050 Ringgit, and there is a suggestion to involve the staff in contributing to reduce costs. The paragraph also mentions hiring a photographer for the event at a discounted rate due to positive client feedback, and the overall budget considerations for the event.
🗓 Finalizing the Event Details and Next Steps
The final paragraph wraps up the meeting by summarizing the decisions made regarding the event's venue, marketing, and financial aspects. The speaker emphasizes the importance of the budget and invites suggestions or disagreements to ensure a smooth event planning process. The meeting concludes with thanks to the participants and a reminder to prepare for the next meeting with the latest updates on their respective tasks.
Mindmap
Keywords
💡Board Member
💡New Product Launch
💡Event Coordinator
💡Venue
💡Catering
💡Theme
💡Lucky Draw
💡Marketing
💡Budget
💡Decoration
💡Goodies
Highlights
Welcome and introduction of board members for a new product event.
Meeting agenda includes the appointment of new positions and a review of the previous meeting's minutes.
Event coordinator's presentation on the upcoming launch event details.
The launch event is scheduled for February 2, 2023, from 8 pm to 11 pm at the Garden Hall, Level 4 Star Avenue Lifestyle Mall.
Estimation of 150 invitees for the event, including VIP guests like the simple one, I'm interested, and MKK.
Bollywood theme chosen for the event with catering provided by Why Catering at 155 Ringgit per person.
Photography and videography services selected for the event, with a focus on capturing the unique selling points of the product.
Decoration plans include balloons, streamers, candles, and ribbons for a relaxed atmosphere.
Lucky Draw items include an iPad, Apple Watch, coffee maker, cooking sets, perfume vouchers, and a bouquet of fresh flowers.
Goodie bags prepared for attendees, containing skincare trial sets, chocolates, and a small bottle of even mineral.
Timetable for the event includes guest arrival, founder's speech, dinner, a performance by MK, product inauguration, and a Lucky Draw.
Emphasis on networking opportunities and potential collaborations during the event.
Marketing strategies discussed, including advertisement modules and social media campaigns to attract customer interest.
Digital event planning to showcase the new product and engage with customers through interactive experiences.
Financial division's management of costs for the event, including venue rental, catering, and Lucky Draw items.
Discussion on the importance of inviting key stakeholders and ensuring the marketing efforts are effective.
Closing remarks thanking participants and looking forward to the next meeting.
Transcripts
foreign
[Music]
[Music]
thank you
foreign
okay
greatly
okay
and we use the name everyone
I'm glad to welcome
our board member today questions
launching new product event of light
area and cool
and you guys already know
before I think we have complete the
meeting for the appointment of new
position for all of you right yes
you already recall all of the
information that we get from the last
meeting
um yes Miss I have recorded all of the
important information regarding of the
minutes of
um the previous meeting
so today I really hope in your
progression regarding to always right
okay
Seven Wonders this is our agenda for
this
population
um yes please everyone is here and you
may start the meeting now
now can we move to then make item
regarding of the Minnesota grade limited
I guess
it's raining all right then can I read
and find a minute of the music music
show me so this is our previous meeting
and you may leave your sign here
oh
thank you
we're not waiting anytime
let's move to the automated variety here
I would like to emphasize that hopefully
you all have a good plan in your
purchase of food or products or the
products according to David
assignment
maybe not can I know now who will study
presentation of teacher all right the
meeting will begin
um with a presentation from our event
coordinator with the image
all right
um
we can talk about this
okay good evening to our chairman Which
lady and to everyone
today is the event coordinator I would
like to take a few moments to provide
you guys with an overview of our
upcoming lunch for the events
so the tip of our lunch product event is
on two of purple to 2023
2023
the time for the event we start at 8 pm
until 11 pm
so the location of his event I already
bought
at the Garden Hall level 4 Star Avenue
lifestyle mall so I think this place is
more suitable for us to have this event
for the case estimation
I estimate
150 people will be invited for this
event
I also uh invite bpip guests for this
event so for the VPAP day I have invite
is the first one originally the simple
one is I'm interested and the last one
is mkk Click
we also have posts for this event that
will be in charge for our launching
product event the hosts that will be
those that I will invite Islam
the theme for our event is Bollywood
uh
for the next one is catering I already
booked and why catering event
for this
lunch product event and the price for
the catering is 15 50 Ringgit for each
people
for the buffet menu
it has a spaghetti bolognese mac and
cheese and we also have launching
lunching okay and for the reason we have
caramel pudding and cocktail
so uh for the photographer and
videographer I already
choose
and amster for the for this
and the next one is for the decoration
we have to decorate uh at chemical
decorations uh the second one is seating
arrangements and the last one for the
stage design the decoration things that
we will need is balloons bonus streamers
very relaxed and candles world and the
last one ribbons and both
we also have Lucky Draw for this event
then Lucky Draw will be provided for the
first one is iPad the second Apple watch
to take airport first coffee maker for
the fifth cooking sets the seeds of fuel
for disabled power vouchers for the X8
hair dryer nice skin care voucher and
the last one is bouquet of fresh lover
we also will give the Buddhists for
people have come for our lives product
event
the goodies will pack for the 150.
so in the goodies we will include the
set trial skin care visceral encode the
second one is six pieces chocolate or
favorite and the last one is one small
bottle of even mineral
okay now I will present the timetable
event of our launching new product
so the event will start on 8 pm
and uh on 8 PM arrival of guests
on 8 20 PM arrival of founder NBC
and then for the on 8 30 PM speech and
prayer recitation
and then 9 pm we will have a dinner
while we listen to a swimming
performance from MK deeply
and then for and then on 9 45 PM
inauguration of lunch product is
and then on 10 30 PM we will start our
Lucky Draw
and last one 11 pm end of launching
product event of Israel history and code
throughout the event we encourage you
guys to actively engage with our team
our team members Spanish and fellow
attend this networking opportunities
will be plentiful allowing us to
establish connections exchange like this
and explore potential collaboration so
in conclusion I hope uh this lunch
product event will spark our imagination
Inspire Innovation and Foster our new
opportunities and that's all for me
thank you thank you
I want to feel I will send it to your
email enough
yes
I can
what I fit here is
verification for our launching music
about marketing foreign
this event will be observation of
universal style and the future of our
brand
as soon as I can see the assessment uh
that I provide
that show our product line for skills
already
this possible we will make advertisement
module people to be specified maybe we
will put it along the road
or along the fabric Director people is
stress
to ensure the success of the event we
have multiple lists designed and even
think that that
embodies to uh and send our new product
and create a set of participation
foreign
advertisement for our new product
our marketing team has been looking
basically
if it is
a series of easiest statement
advertisement can show if the unique
selling point of our product and we have
to use it Indonesia
uh this may is possible to attract more
customer interest because it combines
but more of the event is not of our
product
uh this video hypertensioner will be
this visual advertisement will be
displayed on social media like Instagram
Twitter or Twitter as applicable to
attract more customers
in addition in addition to that our
marketing team has also create a picture
of a product attachment they leave the
advantage and Imperial found in our
products
uh
we will convert a segment and
information we can eat within elastic
patient or in their mind our goal is uh
to create a strong desire and artificial
so when the product hit the market is
bigger and it's best sensitive
finally when uh finally I want to give
away about digital event for our new
product we have been a great Affair to
increase this groundbreaking product to
the world
uh it will be an impressive experience
where and then we'll get the chance to
inflate with your product
maintenance like reputation and engage
with our knowledge stuff
we will also leverage social media and
various on a platform to create a bus
around the last event our marketing team
will add
hello marketing team will activate
for the game inclusive permission and
interactive experience to generate a
widespread assignment
and this approach your customer
incognition our new marketing product
for investor potential and other Market
activities distributed
in the market the last event and the
importance invasive the and
advertisement is serve as crucial touch
point and pretty honorable memorable
experience for our game
foreign
foreign
Minister for our brain I'm happy to take
any question uh of your mistake uh
on how we can make this marketing effort
people more effectful
we will improve marketing over here
increase day by day
great
all right
I love how creative you are in producing
all those things like marketing
materials
but here I want to amplify and remind
you that do not forget to invite the
most important people in our work in our
company okay
next please
will take part in the finance division
where she will manage all the costs in
Whole Food
everything was okay you can talk about
the vagina
to explain about the budget of this
launching product as we discussed we
decided to choose magical events as a
place to publishing our product I
already survey the cost of this space
for our event at 2 October soon
the venue rental at magical event will
cost approximately 4 1500 Ringgit for
150 bucks it means that for each packs
for centuries the pricing is actually
quite expensive because it improves the
full day rental of the facility access
to the state of the art artificial
equipment and also on site technical
support
for the foods we choose to face
at night I found a buffet website that
gives an affordable price for our Buffet
which is only 60 Ringgit per head
the total for Buffet will cost seven
thousand fifteen hundred Ringgit
including the service gathering in this
movie provide the meal that you want
which is
cocktail wooden caramel and also ice
cream which is unlimited so the guests
can refill their food anytime as they
want
not only that the scattering also comes
with package that gives special event
plates for free for gas and this will
save our time and money from searching
other clips for our long machine for
that email
next we move the cost of Lucky Draw that
we have provided during this dinner
there are 10 high value items which is
for a first base is iPad Pro 11 inch
that costs 30 in 108 1998
and for the second item is Apple watch
cost
1899 games for this the item is effort
costs 1099 ringgit
for the fourth piece we have coffee
maker that costs
699k and for cooking set it will cost
5898 and for perfumes we have and we
will provide
it will cost 297 again
foreign
that will cause 7 hearing aids so the
total cost of instant high value items
will cost 19
1491 to repeat
for the total cost of imitation cards
including posters and advertisers my is
10 1500 Ringgit this invitation card
should have 160 pieces that cost 20
Ringgit for each piece so the capital
for imitation Parts is three thousand
ringgit
and for the advertisement costs about
our product is 5000 Ringgit for 10 for
1000 sheets which is each of the sheets
costs 5 Ringgit only
for bosses and winners about our lunch
product we will print out around four to
six posters that will cost two thousand
fifteen hundred Ringgit is it okay
that's for the analyze the budget for
this imprint made by me I hope you will
provide from the impact of allocated
budget
[Music]
in managing our company financials
Affair especially in our latest product
launch all right but you can probably
I will proceed with my part since I have
seasons I need
sounds like too much but since we invite
such a famous artists so we can't do
anything about it
uh foreign
as soon as I me and I decide to hire a
photographer and
then it cost us like 2018 I think it is
simulates the price because I heard that
they provide a great service and give us
a good package including their photo
album
what I can see is that we are so lucky
because now we are having discount about
20 percent off and we got a big cheaper
than the actual price I have surveyed
their service before this and it seems
like we can trust there because this one
will feedback from their client most of
them give their positive feedback and
like it
for our guests online
and some more things from the population
that we have done the amount can reach
until 7 500 rupe be prepared in about
150 rupees I think that's enough uh or
maybe there will be some leftover of
course the old one uh is to make the
guests enjoy a real life singing so come
up with the plan to decorate our home
with the purple yellow and white color
since our theme on camera is very good
we have spent a lot of money on
decoration things because our team is
quite damp and people that we book is
quite large the amount that we spend on
decoration we reach 1050 Ringgit but it
is okay we can find another way to cut
of course maybe we should collect some
money from our federal staff if everyone
is in the game
that's all from me I think um I
explained everything about learning
financial and of course by any
suggestion or disagreement are allowed
to make sure I would like to prepare an
event when smoothly
you did well for me
and as usual if emphasize from the
aspect of educated budget okay okay
all right before that
um
don't forget
inside of the budget okay
all right depends
okay once again
I'm in my news so that all of you can
give me the latest copies of uh your
respective sessions so that we don't
have any problems that will occur when
we meet uh for the next meeting
you already difficult for all the items
that has been given right yes yes I have
recorded all the important part
um that has been given from all of you
for our large product
and
[Music]
what can I see here we all have agree
that the event will be held at Magicka
Hall and everything that related we have
also agreed on both financially and in
terms of marketing that's all from thank
you all right that's all for our meeting
today
again I want to create thank you so much
for Welcome to our meeting today and
thank you thank you for the next meeting
thank you
thank you
good afternoon
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