Sistem nomor/ Numerical Sistem/ Sistem nomor DEWEY , KD 3.7. jp 5 part 1

Summary

In this educational video, the teacher introduces students to the Dewey Decimal System for archiving documents using a numerical filing method. The lesson covers the advantages and challenges of this system, emphasizing its suitability for managing confidential documents. The instructor explains how to categorize files within a cabinet, using a structured numerical approach, and details procedures for organizing and retrieving documents efficiently. The session concludes with a practical assignment, encouraging students to apply their understanding of the system in locating specific archived letters, while also inviting questions for further clarification.

Takeaways

• 😀 The lesson focuses on the numerical filing system for archiving documents, emphasizing its structure and importance.
• 📚 Students are encouraged to study diligently as they approach the mid-semester exams.
• 🔢 The numerical filing system organizes archives using codes composed of numbers, facilitating easier storage and retrieval.
• ✅ Advantages of the numerical system include enhanced privacy for sensitive documents, as only trained archivists understand the codes.
• ❌ A drawback is that it requires double classification, making it challenging to memorize the numbers.
• 🗂️ The lesson introduces three types of numerical filing systems: Dewey Decimal System, serial numbering, and terminal digit filing.
• 📊 The Dewey Decimal System uses a base-10 numbering scheme, allowing for up to 10 main categories, each with subcategories.
• 🗄️ Equipment for this system includes filing cabinets, which are organized in a specific numerical sequence.
• 🔍 The retrieval process involves using an index card system to locate files, ensuring efficient searching of archived documents.
• 📅 Students are assigned a practical task to locate documents using the Dewey system, reinforcing their understanding of the material.

Q & A

What is the main focus of the lesson discussed in the transcript?

The main focus of the lesson is on understanding the numerical filing system and its application in archiving documents.

What are the advantages of using a numerical filing system?

Advantages include enhanced confidentiality for sensitive documents and suitability for various types of correspondence, as it is typically used by trained archivists.

What challenges are associated with the numerical filing system?

Challenges include difficulty in remembering numerical codes and the longer time required to retrieve documents since one must refer to a classification list.

How many types of numerical filing systems are mentioned, and what are they?

Three types of numerical filing systems are mentioned: Dewey Decimal System, serial numbering, and terminal digit filing.

What is the significance of the Dewey Decimal System in this lesson?

The Dewey Decimal System is highlighted as a method for organizing files using a decimal-based coding system, which helps in systematic archiving and retrieval.

What is the procedure for organizing documents in the numerical filing system?

The procedure includes checking if documents are properly indexed, assigning them a numerical code, and then sorting and placing them in the appropriate filing cabinet.

How does the lesson suggest students retrieve archived documents?

Students are advised to use the index card system to find the numerical codes associated with the documents they need, then locate them in the specified filing cabinet and folder.

What tasks are assigned to the students at the end of the lesson?

Students are tasked with finding archived documents using the Dewey Decimal system and encouraged to ask questions in their WhatsApp group for clarification.

What role do index cards play in the numerical filing system?

Index cards are used to record and keep track of archived documents, making it easier to retrieve them when needed.

How should students approach difficulties they encounter during the lesson?

Students are encouraged to revisit the video for clarity and to ask questions in their group chat if they do not understand any part of the material.