10+ Ways I Use TickTick To Improve My Life

Summary

The video explores hidden features and shortcuts in the task management app TickTick to boost productivity. It covers integrating TickTick with Google Calendar to sync tasks, creating a weekly goals list, viewing task lists in kanban format, using templates for repetitive tasks, emailing tasks to TickTick, planning each day in detail, enabling countdown mode to track deadlines, timing tasks with a pomodoro timer, formatting text with markdown, summarizing completed tasks, tracking task progress, and learning key insights from business books via the Shortform app.

Takeaways

• 😃 You can import your TikTok tasks into Google Calendar to see them in both places
• 📝 Create a 'weekly goals' task pinned to the top of your Today list for major weekly milestones
• 📊 Enable Kanban view in TikTok to see tasks in a board format like Trello
• 🔁 Create templates for repetitive workflows to quickly duplicate tasks
• ✉️ Forward emails to TikTok to automatically create tasks so you don't miss replies
• 📅 Use the 'Plan Your Day' feature on mobile to decide actions for each task
• ⏱ Enable countdown mode to see days remaining instead of due dates
• 📈 Set progress bars on mobile to track completion percentages
• 📚 Use Shortform summaries and exercises to learn key ideas from business books
• 💡 The $100 Startup gives advice for starting a money-making hobby business

Q & A

What is TicTick?

TicTick is a robust task management and organization tool.

What features of TicTick does the video focus on?

The video focuses on some of the less obvious tools and shortcuts in TicTick that many users overlook.

How can you import your TicTick tasks into Google Calendar?

You can enable task subscription in TicTick to get a URL to add to Google Calendar. This will sync your TicTick tasks.

How can you create a weekly goals list in TicTick?

You can create a tag called 'weekly' to tag important weekly goals. Or create a 'Weekly Goals' task to track goals.

What is the can ban view in TicTick?

The can ban view shows TicTick lists in a Kanban board format, useful for those familiar with Trello.

How can you create reusable templates in TicTick?

You can create templates for repetitive workflows, then import them when creating new tasks.

How can TicTick integrate with your email?

You can enable add tasks via email to automatically add forwarded emails as tasks.

What does the plan your day feature do?

It shows all your tasks for the day in card format to help you plan out your day.

How can you track task progress in TicTick?

You can set progress bars and completion percentages for tasks, especially useful for longer term projects.

What other productivity app does the video recommend?

The video recommends Shortform for digesting non-fiction books more efficiently.

Outlines

00:00

🤓 Importing Google Calendar to TickTick and vice versa

This paragraph explains how to connect your Google Calendar to TickTick to see your tasks in your calendar, and also how to connect TickTick to your Google Calendar to see your TickTick tasks in your calendar. It provides step-by-step instructions for both methods.

05:01

🙌 Creating a weekly goals list in TickTick

This paragraph suggests two methods for creating a list of your main weekly goals in TickTick. One method is to create a tag called "weekly" and tag appropriate tasks with it to see a filtered list. Another method is to create a pinned task called "Weekly Goals" and use the task description to list out the main goals.

Keywords

💡Task manager

A task manager is a type of software or system used to organize, prioritize, and schedule personal tasks. The transcript mentions TicTick as an example of a robust task manager with many features for simplicity and organization.

💡Shortcuts

Shortcuts refer to techniques or functions in software that allow tasks to be accomplished more quickly or easily. The speaker mentions hidden features and shortcuts in TicTick that many users are not aware exist.

💡Import & Export

Importing and exporting allows data to be shared across different systems. The transcript discusses importing Google Calendar into TicTick and vice versa to sync information.

💡Weekly goals

Weekly goals represent the key objectives and milestones someone aims to achieve in the span of a week. The speaker recommends users create weekly goal lists in TicTick to focus on major priorities.

💡Kanban view

A Kanban view shows tasks and subtasks in a visual, card-based format, allowing for easier organization and prioritization. TicTick has an option to view lists in this Kanban style.

💡Templates

Templates are predefined structures for tasks and projects that can be reused. The transcript suggests making templates in TicTick for repetitive workflows to simplify planning.

💡Email integration

Email integration enables adding tasks automatically via email forwards. TicTick provides this to help users easily capture action items from email in their task manager.

💡Plan your day

The "Plan Your Day" TicTick feature displays all tasks for the day in an expanded card view for easier scheduling and priority setting each morning.

💡Countdown mode

Countdown mode shows the number of days remaining before a task is due, rather than just the due date. This view promotes awareness of deadlines and time allocation.

💡Progress tracking

Progress tracking refers to monitoring completion percentage or time spent on tasks. Users can leverage TicTick's progress bar and time estimation features to track progress.

Highlights

You can import your Google Calendar to TickTick and also export TickTick tasks to Google Calendar

You can see your TickTick tasks directly in Google Calendar by subscribing TickTick to your Google Calendar

There is a 'Next 7 Days' smart list in TickTick to see everything due that week

You can create a weekly goals task pinned to the top of your Today list

You can view all the lists in TickTick in a Kanban board format

You can create templates for repetitive workflows to import into tasks

You can add tasks to TickTick by emailing a special address

The Today view on mobile has a 'Plan Your Day' feature to see tasks in card format

You can enable a countdown view to see days remaining for tasks

TickTick has a pomodoro timer you can assign to tasks

You can format TickTick tasks and notes using Markdown

You can create a daily summary note of completed tasks

On mobile, you can set a progress bar for task completion

The book The $100 Startup provides useful knowledge on building a business

Shortform provides interactive exercises and insights to help apply ideas from non-fiction books

Transcripts

welcome back today we're diving deeper

into tick tick one of the most robust

organization tools out there I've been

using tic TI for months now and it's an

amazing task manager if you're all about

Simplicity however although it seems

simple tic is actually packed with well

hidden features So today we're exploring

some not so obvious tools and shortcuts

that many users Overlook so let's get

started many people know you can import

your Google calendar to tictic but did

you know you can actually import your

Tik tick tasks to Google Calendar as

well so first of all to import your gcal

into Tik tick under settings click

calendars click on the plus button to

add your calendar select Google and then

you just have to follow the instructions

on the screen now the trick is to log in

to tic tick on your browser and this

will not work either on your mobile or

desktop app go to settings and click

calendar in mail enable will subscribe

tick tick in your calendar app and copy

the provided

URL down in Google Calendar go to your

calendar list and click the plus button

in your calendar tab to add a new

calendar select the option to add a

calendar from URL and go to the next

settings page enable tic Tick's provided

URL and that's it you'll now see your

tic tick tasks in Google

Calendar this is also one of my favorite

ones while there is a next 7 Days smart

list you can toggle in tictic set

settings that will show you everything

due that week personally I like to see

my main weekly goals basically a list

with three to five main items I want to

get done by the end of the week you can

create a tag named weekly and tag the

appropriate items with it and just then

click the tag when you want to see your

weekly goals or you can create a new

task in your today view pin it to the

top of your list and just call it weekly

goals and then use a task description to

add your major Milestones this is

actually how I prefer to to do it

although I know it's a weird

workaround a lot of people don't know

that you can actually see all the lists

inside a tick tick list in a canb board

format so if you're coming from tro this

may be a feature that you miss and

you'll love seeing it here to enable the

can B board in tick tick click any list

in your navigation pane search for the

three dots on the upper right corner and

select can band

view some tasks are incredibly

repetitive and follow the same workflow

for instance if you want to create an

Instagram post your workflow may be

something like brainstorm idea take

picture edit picture add final touches

write caption research and add tags and

schedule or publish posts you can add

all those steps to pre-made tick tick

templates you can then import the

template when you're creating a new task

and in the add task bar click the down

arrow and select add from template and

you're good to

go to create a task via email log into

the web version of tictic Click Avatar

settings calendar and mail and then find

add tasks via email then if you forward

an email to this special generated email

address that will be automatically added

to your tic tick list so you'll never

miss replying or following up on

someone if you access your today list in

the mobile app you'll notice this

particular list has an icon on the top

and that's called the plan your day

feature and it basically allows you to

see all of today's tasks in card format

with all sub tasks and details and

decide what you want to do with each

task overall while this feature doesn't

offer anything that you couldn't do in

the regular list view it forces you to

face and deal with each task separately

which can be incredibly useful for a lot

of people who tend to skim through

tasks by default when you assign a date

to a task you'll see the due date of

that task near the task name however for

particularly challenging or complex

projects and I usually recommend this

view for people managing projects with a

lot of dependencies you can toggle

countdown mode on mobile go to settings

select date and time and enable

countdown mode then when you return to

your list a simple tap on the display

date will switch the view and show you

how many days are left or how many days

are

overdue tick tick provides you with a

full pomodora timer that you can

actually assigned to specific tasks when

you're doing time estimation it can be

incredibly useful to see side by side

how much time you estimated versus how

much time you actually spent tackling a

certain task so go to the task detail

page unfold the three dots and select

start Focus estimation you can then set

beforehand an estimated pommo number

that you intend to get for this task or

an estimated duration you'll spend doing

it before the timer

starts you can use markdown when you

want to write a task description or a

note if you have experienced using

markdown before for for instance notion

supports it as well the same kind of

rules apply this means you can format

your tic TI Tasks and notes with

headings italic Boldt underline strike

through highlighting

Etc to get a summary of tasks you've

completed today you can create a note

and then click the clipboard icon you'll

see a preview of your task summary go to

filter to choose what it includes and

then go to insert to add it to the

notes on the mobile app you can go into

a task and then press and hold on the

date and time row to set a progress bar

to completion percentage of that task it

is a handy way I use daily to track

progress of various tasks for the

day my workflow always means organizing

complex business related projects in

Ocean and then importing all tasks and

deadlines to tick tick to manage them in

my calendar and if there is one thing

I'd like to have done before I started

doing this whole online business thing

is actually reading about building a

business instead of just thinking I had

a hobby that was generating income every

single month I eventually came across a

really useful book called the $100

startup and you can use short form to

get all the knowledge you need from this

book without having to read it from

start to finish with short form you can

learn the ideas from all the non-fiction

books you've ever wanted to read and you

get really detailed summaries on so many

books and if you're thinking well I can

find a lot of free summaries on the

internet this is where it gets

interesting because instead of just

summarizing the books short form

actually goes beyond that and it adds

interactive exercises to help you apply

the ideas you've just learned as well as

smart insights allowing you to connect

to dots and understand everything at a

deeper level you can use short form to

learn all the key points from this book

but you can also access their whole

library of productivity history

psychology and philosophy books as well

when I use short form I look forward to

the full experience and I end up buying

the full book if I enjoy the summary

however I'm always able to go back to

Sharp form to at least remember the main

key points short form also drops new

book guides and articles every week and

subscribers get to vote on what books to

cover to get a 5 days of unlimited

access and an additional 20% discount on

the annual subscription join short form

through my special link or click the

link in the description box

below I really hope you've enjoyed

today's video and I'll see you next week

bye

guys