3 Apple Shortcuts to Skyrocket Your Productivity

Summary

The video script discusses the transformative power of the 'Shortcuts' app on the iPhone for increasing productivity. The speaker shares personal experiences with the app, highlighting how it has become an integral part of their daily routine. They demonstrate the use of various shortcuts for capturing tasks, tweeting content ideas, and even automating bedtime routines. The script showcases the app's versatility, from task management to content creation, and emphasizes its ability to streamline workflows without the need to manually engage with multiple apps. The speaker also touches on the importance of finding personalized productivity tools and encourages viewers to explore the 'Shortcuts' app to enhance their own efficiency.

Takeaways

• 📱 The user utilizes the Shortcuts app on their iPhone to create various automations that help streamline their tasks and ideas.
• 🤖 Siri can be used in conjunction with Shortcuts for hands-free task capturing, which is particularly useful when the user is not near their phone.
• 📝 Notion is employed for task management, with automations set up to capture tasks and tweet ideas directly into the user's Notion inbox.
• 🔄 The user has integrated Todoist with Notion through make.com, allowing for seamless task management across both platforms.
• 📈 By using hashtags in tweets, the user can categorize and assign ideas to specific branches in their content calendar within Notion.
• 🎧 An audio journaling shortcut is used to quickly record and share audio, with another automation connecting these recordings to the user's Notion journal.
• 🌙 A 'bedtime' automation is set up to ease the user into sleep by turning on Do Not Disturb, playing a sleep playlist, adjusting screen brightness, and enabling noise cancellation on AirPods Pro.
• 🚗 The user has a 'commute' shortcut that likely assists in preparing for their journey to work.
• ✉️ There's a shortcut for quickly messaging the user's editor, suggesting the importance of efficient communication in their workflow.
• 🛌 The 'wake up' shortcut is mentioned as being 'awesome', implying it has a significant positive impact on the user's morning routine.
• 🎧 The user has a shortcut that randomizes podcast selection for listening, which can introduce variety and potentially new insights into their daily routine.

Q & A

What is the name of the app mentioned in the transcript that the speaker finds helpful for automation?

The app mentioned in the transcript is called 'Shortcuts'.

How does the speaker use the 'Task capture' automation in the Shortcuts app?

The speaker uses the 'Task capture' automation to quickly create a task that goes into their Notion inbox without having to open the Notion app.

What is the purpose of the 'Tweet idea' automation mentioned in the transcript?

The 'Tweet idea' automation allows the speaker to quickly tweet a content idea that they have in mind, which is then categorized and added to their content calendar within Notion.

How does the speaker utilize Siri for task capture when they are not near their phone?

The speaker uses Siri's voice command feature to capture tasks while they have their headphones in, allowing them to add tasks to Todoist without needing to type it out.

What is the name of the automation the speaker uses to record audio for their YouTube video?

The speaker uses an automation called 'Audio Journal' to record audio for their YouTube video.

How does the 'Bedtime' automation help the speaker wind down at night?

The 'Bedtime' automation turns on 'Do Not Disturb' mode, plays a sleep playlist, opens a clock, adjusts the brightness, sets the playback destination to the speaker's AirPods Pro, and turns on noise cancellation.

What is the name of the platform that the speaker uses to connect their Todoist to their Notion?

The speaker uses make.com to connect their Todoist to their Notion.

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What is the speaker's process for quickly sharing a podcast idea?

The speaker uses a button in the Shortcuts app to randomize and select a podcast to listen to, which helps them find podcast ideas.

What is the main focus of the speaker's channel, according to the transcript?

The main focus of the speaker's channel is to help improve productivity.

How does the speaker suggest viewers can show appreciation for the content if they find it helpful?

The speaker suggests that viewers can show appreciation by liking the video and checking out more content on how to improve productivity.

What is the significance of using hashtags in the 'Tweet idea' automation?

Using hashtags in the 'Tweet idea' automation helps categorize the tweet as a specific type of content idea, such as 'app' or 'software', and assigns it to the appropriate branch in the content calendar.

What is the name of the automation that the speaker uses to make their morning routine easier?

The speaker uses an automation called 'commute' to make their morning routine easier.

Outlines

00:00

🤖 Exploiting Automation with Apple Shortcuts

The speaker discusses the benefits of using Apple's Shortcuts app for automating tasks on an iPhone. They mention their initial skepticism and subsequent appreciation for the app's capabilities. The speaker shares examples of how they use the app, including creating tasks in Notion, capturing tweet ideas, and utilizing Siri for hands-free task capture. They also highlight the app's integration with other services like Todoist and Make.com, and demonstrate how it can streamline productivity by reducing the need to manually input information into apps.

05:02

🎧 Enhancing Productivity with Audio Journals and Bedtime Routines

The speaker continues to elaborate on the use of the Shortcuts app, focusing on its application in audio journaling and creating a bedtime routine. They explain how the app can be used to quickly record audio and share it, and how it's connected to an automation on Make.com to organize audio journal entries. Additionally, the speaker shares a personal bedtime routine shortcut that turns on 'Do Not Disturb', plays a sleep playlist, adjusts screen brightness, and sets playback to AirPods Pro with noise cancellation. They also touch on other shortcuts they use for quick actions, such as messaging their editor or commuting, and encourage viewers to explore ways to improve their productivity.

Keywords

💡Automation

Automation refers to the use of technology to perform tasks with minimal human intervention. In the context of the video, automation is central to increasing productivity by streamlining repetitive tasks. The speaker uses automation to capture tasks and ideas directly into their Notion inbox, demonstrating how automation can save time and reduce distractions.

💡Apple Shortcuts

Apple Shortcuts is an application for iOS devices that allows users to create personalized shortcuts to perform various tasks more efficiently. In the video, the speaker highlights the use of Apple Shortcuts to create automations for capturing tasks and tweets, illustrating how it can be a powerful tool for iOS users to enhance their workflow.

💡Notion

Notion is a productivity and organization tool used for note-taking, project management, and database creation. The speaker mentions using Notion for task capture and organizing content ideas, showing how it serves as a central hub for their productivity system.

💡Todoist

Todoist is a task management app that helps users organize and prioritize their tasks. In the video, the speaker connects Todoist with their Notion through an automation, allowing them to quickly capture tasks using voice commands with Siri, which is a practical example of how different apps can be integrated to boost productivity.

💡Make.com

Make.com is a no-code automation platform that enables users to create automated workflows between different applications. The speaker uses Make.com to connect various apps and services, such as linking Notion with Todoist and automating their audio journal entries, demonstrating the power of cross-app integration for efficiency.

💡Content Creation

Content creation refers to the process of producing various forms of content, such as articles, videos, or podcasts. The video discusses using automation to capture content ideas, like tweeting about a potential YouTube video, which then gets categorized and scheduled for future production, highlighting the role of automation in content planning.

💡Productivity

Productivity is the efficiency of an individual or system in producing desired outcomes. The video's theme revolves around enhancing productivity through the use of automation and app integration. The speaker shares various examples of how they use shortcuts and automation to stay productive, emphasizing the importance of finding tools that work for each person.

💡Voice Commands

Voice commands are a form of user interaction that involve giving instructions to a device through spoken words. The speaker uses voice commands with Siri to capture tasks into Todoist, showcasing a hands-free method to input information and maintain focus on other tasks.

💡Audio Journal

An audio journal is a method of recording thoughts, ideas, or experiences through audio recordings rather than written entries. In the video, the speaker uses an audio journal shortcut to quickly record and save audio for later use, such as for a YouTube video, which is an efficient way to document ideas without the need for transcription.

💡Bedtime Routine

A bedtime routine is a series of activities performed before going to sleep to help relax and prepare the body for rest. The speaker describes a bedtime automation sequence that includes turning on 'Do Not Disturb', playing a sleep playlist, and setting up the environment for sleep, which is an example of how automation can support personal well-being.

💡AirPods Pro

AirPods Pro are wireless earbuds by Apple that offer features like noise cancellation and customizable fit. The video mentions using AirPods Pro with the bedtime automation to play a sleep playlist and enable noise cancellation, illustrating how personal tech devices can be integrated into productivity and relaxation routines.

Highlights

The speaker uses Apple Shortcuts to create various automations to increase productivity

A 'Task Capture' shortcut allows quick task entry into Notion

A 'Tweet Idea' shortcut lets the user quickly tweet content ideas, which are then categorized in a content calendar

Using Siri for hands-free task capture while listening to music

An 'Audio Journal' shortcut records audio and connects it to a daily journal entry in Notion

The 'Bedtime' automation sequence turns on Do Not Disturb, plays a sleep playlist, adjusts brightness and connects to AirPods for a relaxing bedtime routine

Shortcuts can be used for quick actions like messaging or randomizing a podcast to listen to

The speaker emphasizes finding ways to improve productivity through automation

Using Make.com to connect various apps and services for more complex automation workflows

The load time for the Notion app is mentioned as a drawback

Different automations are created for capturing tasks and tweet ideas, which are then integrated into Notion

The 'Task Capture' shortcut quickly adds tasks to a to-do list in Todoist

The 'Tweet Idea' shortcut allows categorizing tweet content ideas using hashtags

An audio journal entry can be quickly connected to a daily journal in Notion using an automation

The 'Bedtime' automation can help users wind down more easily with a sequence of actions

Shortcuts can be used for quick and convenient actions to improve productivity

The speaker encourages viewers to explore and find automations that work best for them

Transcripts

automation outside of my microphone

might be my best friend and thanks to

Apple shortcuts I have a lot of best

friends it was really weird I need to

pause for those of you that have an

iPhone you might have seen that there's

this app called shortcuts on it I know

that my good friend chance who's the

podcast co-host of the rise productive

podcast saw this app on his phone and

was like this is stupid this isn't

something I'd use and then I was like

hey this isn't stupid this is something

you could totally use and he went oh my

bad bro and if you take a look at my

home page you'll see that I have a bunch

of different shortcuts marked on here

and just to quickly go through a few of

them I'm going to show you a bunch of

varying examples that'll give you a wide

spectrum idea of the ways that you can

utilize this on your phone so first and

foremost I have been using notion for a

long time as it can be seen if I go to

inbox here

good Lord do you see that load time do

you see this God stinks right I'm gonna

have to take that time to then go into

the second brain and whatnot but what

I've done is I've created two different

automations here one that is Task

capture and one that is tweet idea and

both of those take different automations

and let me bring them in to my notion

inbox or my notion task so if I press

task capture right here I can make an

example task that will go into notion so

it checked off and you see task capture

works here so when I go into the actions

page right here what will happen is once

an automation runs with make.com that

connects my todoist to my notion we got

automation on automation here or another

one is if I go into tweet idea I can go

and tweet something that would be a

Content idea so something that is coming

across my mind right now is a video on

what automation software do you think is

better then unfortunately I do have to

do this weird thing or put a hashtag

earlier so I can put a hashtag app

sapier or make and then I'll put a

little hashtag YouTube to signify that

it's a YouTube idea and then I can tweet

this and then once this tweet goes out

what happens is every couple hours I

have a tweet automation run so

essentially what just happened is I said

that I wanted a YouTube video to be

categorized as a video idea within here

and you'll see right here what

automation app do you think is better

zapier or make and since I hashtagged it

in a certain way it assigned it to my

content Branch my content calendar and

made it a Content idea that was for app

or software

now I can easily go in here and add it

to YouTube If I had put the hashtag

earlier this would have worked properly

but now this is a YouTube video idea

that fully connects right here and

that's a quick way to utilize something

like a tweet

or a task capture that allows me to not

have to actually go into the app but

just do the function so that I don't get

distracted by going on Twitter

or in the case of todoist it's a voice

one since I can call out for Siri to do

a task capture while I have my

headphones in and then it can quickly go

into todoist and I don't even have to

worry about typing it out this comes

very much in use when I'm not by my

phone when I'm trying to be productive

but listening to music through my phone

another great example here is used

through this audio Journal one which as

you'll see

in the back end is decently short but

actually very important if you take some

other aspects into it so in the

shortcuts app this audio Journal just

shows record audio and then share it but

if you have another automation setup

through make.com like I do what I can do

is I can press audio journal and this is

an example recording I'm doing for my

YouTube video right now I have another

automation on make.com so if I go into

my actions page

see right here that this journal today

should have an audio journal entry and

then if I press this link that it

connects to I'll quickly be able to see

that it connected to the audio recording

so these are just a couple ways that

shortcuts can increase your quick

capture but what if you want to go

through a sequence that allows you to

wake up in the morning easier or wind

down the one that I really like using is

called bedtime for me and just so that

you could see a step-by-step one on this

this bedtime automation turns on do not

disturb then plays a playlist that I

have called Sleep which if you take a

little look at it it's got a couple

different sleeping soundtracks and then

one of the Hogwarts soundtracks I have

and then it opens a clock Waits a couple

seconds changes the brightness and then

sets the playback destination to my

airpods Pro

and then turns on noise cancellation so

if I press this sequence really quick

you'll see that okay I can quickly set

some alarms for 4 30 before the time

changes to 8 seconds and the brightness

goes down and then from there it'll set

it to noise cancellation on my air pods

and then I can set the brightness back

up since this is an example video and

you can see the Hogwarts music is

playing God I love this soundtrack now

there are other ones that I use that are

really nice and quick like go here and

message my editor I can press this

button to commute or this wake up one is

awesome and I even have this button down

in the left here which if I press it

will randomize what podcast I'm

listening to it's all about finding

things that help you improve your

productivity which is all what this

channel is about if you found this

helpful make sure to leave it a like

destroy the like button send it to the

wood and also check out this video

on how to improve your productivity even

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