How do I get 1.1 Numbering in Word | Create a multilevel list in Word.

Tips n Tricks

12 Aug 202205:30

Summary

TLDRThis video tutorial guides viewers on creating multilevel numbering in a document. It explains step-by-step how to define new multilevel lists, customize numbering styles, and set alignment and indentation for each level. The script also covers changing line levels using the Tab and Shift+Tab keys, and emphasizes the importance of using heading styles for auto-numbering chapters and sections to maintain document hierarchy. The tutorial concludes with a demonstration of adding new text and applying heading styles for automatic numbering.

Takeaways

📝 To format text with multilevel numbering, use the 'Multilevel numbering' command and define a new list.
🔢 For Level 1, set the number style, alignment, and position, with the text indent being 0.25 inches from the left margin.
📐 When defining Level 2, include the Level 1 number and adjust the text indent to be 0.625 inches, based on the Level 1 indent.
🔗 Level 3 should include both Level 2 and Level 1 numbers, with the text indent set to 1.125 inches, following the same pattern as Level 2.
✅ Ensure all levels are aligned to the left for consistency in the document's formatting.
🔄 To change the level of a numbered line, use the Tab key to increase the level and Shift + Tab to decrease it.
📚 For long documents, use heading styles instead of the tab key to maintain chapter and section hierarchy.
🔗 Link each multilevel list level to a corresponding heading style (e.g., Level 1 to Heading 1, Level 2 to Heading 2, etc.) for automatic numbering.
📈 By using heading styles, new text added to the document will automatically inherit the correct numbering hierarchy.
🎥 The video provides a visual guide on how to find the value of text indent, with the link to the video given in the description box.
💡 The script emphasizes the efficiency of using heading styles for document organization and the automatic application of multilevel numbering.

Q & A

What is the first step to format text as a multilevel number?
-Place the cursor anywhere on the text you want to format as a multilevel number.
How do you access the option to define a new multilevel list?
-Click the Multilevel numbering command and from the menu, choose 'Define New Multilevel List' option.
What should you do after the new window opens?
-Click the 'More' button for extra options.
How do you customize the formatting for Level 1?
-Choose Level 1, click on 'Enter formatting for number', delete the default text, choose a numbering style, and put a dot. Set Number Alignment to left, Position of the Number Aligned at 0 inches, and Text Indent to 0.25 inches.
What is the process to set up Level 2 numbering?
-Choose Level 2, click on 'Enter formatting for number', delete the default text, choose a numbering style, and put a dot. Include level number from Level 1, set Number Alignment to left, copy the text indent value from Level 1 (0.25 inches) and paste it here. The text indent value will be 0.625 inches.
How do you set up Level 3 numbering?
-Choose Level 3, click on 'Enter formatting for number', delete the default text, choose a numbering style, and put a dot. Include level number from Level 2, then from Level 1, set Number Alignment to left, copy the text indent value from Level 2 (0.625 inches) and paste it here. The text indent value will be 1.125 inches.
What command should you use to apply multilevel numbering to selected text?
-Select the text, click on Multilevel numbering command, choose 'Define New Multilevel List', and press ok.
How can you change the level of a line in a multilevel list?
-Place the cursor at the beginning of the line, press the Tab key to increase the level, and hold Shift and press the Tab key to decrease the level.
Why is it recommended to use heading styles for auto-numbering chapters and sections?
-It is recommended to use heading styles to maintain their hierarchy in a long document rather than using the tab key.
How do you link a level to a heading style in multilevel numbering?
-Choose the desired level, and from the 'link level to style' menu, pick the appropriate heading style (e.g., Heading 1 for Level 1, Heading 2 for Level 2, and Heading 3 for Level 3) and click ok.
How can you apply auto-numbering with hierarchy to new text added to the document?
-Place the cursor on the text and choose the appropriate heading style from the gallery. The hierarchy level with auto-numbering will be applied automatically.

Outlines

00:00

📝 Creating Multilevel Numbering

This paragraph provides a step-by-step guide on how to create multilevel numbering in a document. It starts with placing the cursor on the text and initiating the 'Define New Multilevel List' option. The user is then instructed to configure the formatting for each level, including choosing a numbering style, setting alignment, and specifying the position of the number and text indent. The process also explains how to link levels to ensure that the numbering hierarchy is maintained, such as Level 2 being subordinate to Level 1. The paragraph concludes with instructions on how to apply the multilevel numbering to the text and how to change the level of a line using the Tab and Shift+Tab keys.

Mindmap

Keywords

💡Multilevel Numbering

Multilevel numbering is a formatting feature used in documents to organize content hierarchically. It is essential for the script as it guides the user through creating a structured list with different levels of indentation and numbering styles. The video's theme revolves around teaching how to apply this feature in a document, with examples such as 'Click the Multilevel numbering command' and 'define new multilevel list'.

💡Numbering Style

Numbering style refers to the different formats used to number items in a list, such as decimal, alphabetic, or Roman numerals. In the context of the video, the numbering style is chosen by the user to customize the appearance of the multilevel list, as illustrated in the script with 'Choose a numbering style from here'.

💡Number Alignment

Number alignment is the positioning of numbers in relation to the text in a document. The script emphasizes left alignment for all levels of numbering, which is a common practice for maintaining a clean and professional look in documents. The term is used in the script when instructing to set 'Number Alignment is left'.

💡Text Indent

Text indent is the space between the left margin of the document and the beginning of the text. In the script, it is used to define the spacing for each level in the multilevel list, with specific measurements provided, such as 'Text Indent i.e. spacing from left margin to the number is 0.25 inches'.

💡Level 1, Level 2, Level 3

These terms refer to the hierarchical levels within a multilevel list. Level 1 is the primary level, while Level 2 and Level 3 are subordinate. The script provides detailed steps on how to format each level, emphasizing the relationship between them, as seen in 'Choose Level 1' and subsequent instructions for Levels 2 and 3.

💡Tab Key

The tab key on a keyboard is used to indent text to the next tab stop, creating a hierarchical structure in lists. In the video script, it is mentioned as a method to change the level of a line in a multilevel list, with instructions like 'Press the Tab key to increase the level'.

💡Heading Styles

Heading styles are predefined text formats used to denote different levels of headings in a document. The script suggests using heading styles instead of the tab key for auto-numbering chapters and sections, as it maintains hierarchy more effectively. The terms are used in the context of linking levels to specific heading styles, such as 'pick the style Heading 1'.

💡Auto-Numbering

Auto-numbering is a feature that automatically assigns numbers to items in a list or headings in a document. The script explains how to apply auto-numbering with hierarchy by using heading styles, which simplifies the process of maintaining a structured document, as demonstrated in 'auto numbering with hierarchy will be applied'.

💡Define New Multilevel List

This command, as mentioned in the script, is used to create a custom multilevel list in a document. It is a central action in the video, guiding users through the process of setting up their own list formats, as seen in 'Choose “Define New Multilevel List” option'.

💡Link Level to Style

Linking a level to a style means associating a particular list level with a specific heading style, which helps in maintaining a consistent document structure. The script provides instructions on how to link levels to heading styles for auto-numbering, as in 'from the “link level to style” menu pick the style Heading 1'.

💡Document Structure

Document structure refers to the organization of content within a document, including headings, subheadings, and lists. The script's main theme is about improving document structure through the use of multilevel numbering and heading styles, as indicated by the overall instructions for creating and applying these features.

Highlights

Place the cursor on text to format for multilevel numbering and click the Multilevel numbering command.

Select 'Define New Multilevel List' from the menu for custom numbering.

Click 'More' for additional formatting options in the multilevel list setup.

Choose Level 1 to start defining the numbering format.

Delete default text and select a numbering style for Level 1.

Set number alignment to left and define the position and text indent for Level 1.

For Level 2, include the Level 1 number to establish subordination and set its formatting.

Adjust the text indent value for Level 2 based on Level 1's settings.

Repeat the process for Level 3, including both Level 2 and Level 1 numbers.

Set the text indent for Level 3 by building on the indent values of the higher levels.

Confirm the settings to create the multilevel numbering structure.

Use the Tab key to increase the level of a line in the document.

Hold Shift and press Tab to decrease the level of a line.

For long documents, use heading styles instead of the Tab key for auto-numbering chapters and sections.

Link each level of multilevel numbering to corresponding heading styles for automatic hierarchy.

Apply heading styles to text to automatically create a numbered hierarchy.

Adding new text with heading styles automatically generates the correct numbering hierarchy.