How to record and transcribe Zoom calls to generate meeting minutes

Summary

MeetGeek simplifies the process of transcribing Zoom calls into actionable insights, enhancing productivity and accountability. By automatically recording and transcribing meetings, it allows users to focus on engagement without worrying about note-taking. With features like AI note-takers, searchable transcriptions, and customizable meeting templates, MeetGeek helps users efficiently manage and analyze their meetings, making it an invaluable tool for boosting meeting productivity.

Takeaways

• 🎥 Record Zoom meetings using the integrated feature if you're the host, or request permission if you're not.
• 💻 Ensure your computer doesn't shut down or restart during the conversion process to avoid file corruption or loss.
• ☁️ Zoom Cloud storage is available for paid users, while free users may use local storage, which can take up significant device space.
• 🤖 MeetGeek can record and automatically transcribe Zoom calls, saving time and enhancing productivity.
• 🆓 Sign up for a free MeetGeek account to start leveraging its transcription and meeting management features.
• 🔗 Connect MeetGeek to Google Drive or Outlook Calendar to manage and access recordings of your meetings.
• 📝 MeetGeek's AI note-taker will join your Zoom meetings, allowing you to focus on engagement without worrying about note-taking.
• 🔍 Post-meeting, use MeetGeek to access transcriptions with searchable keywords, highlights, and filters for action items.
• 📋 Utilize the 'AI Summary' feature for meeting minutes that include next steps, insights, and topics with timestamps.
• 🛠️ Customize meeting templates and set specific keywords for summaries with MeetGeek to tailor the transcription experience.
• 📊 Gain access to conversation analytics and create workflows with MeetGeek's thousands of integrations to further boost meeting productivity.

Q & A

What is the main purpose of using MeetGeek with Zoom calls?

The main purpose of using MeetGeek with Zoom calls is to transcribe the conversations into actionable insights, making it easier to capture crucial information for follow-ups without the need for manual note-taking.

How can a Zoom meeting host record a session?

A Zoom meeting host can record a session by using the integrated recording feature within the Zoom platform.

What should a participant do if they want to record a Zoom meeting they are not hosting?

A participant should request permission from the host to record the meeting. Once granted, they can go to the features tab and click record.

What happens to the recording after a Zoom meeting ends?

After a Zoom meeting ends, Zoom begins the conversion process that allows access to the recording files. It's important not to shut down or restart the computer during this process to avoid file corruption or loss.

How can Zoom recording files be stored, and is there a difference based on the subscription type?

Recording files can be stored locally or on the Zoom Cloud. The Zoom Cloud storage is only available for paid users, while free plan users will use significant storage capacity from their device.

What is the role of MeetGeek in recording and transcribing Zoom meetings?

MeetGeek automatically records meetings and transcribes conversations, regardless of whether the user is the host, saving time and boosting productivity.

How can a new user get started with MeetGeek?

A new user can get started with MeetGeek by creating a free account and connecting it to Google Drive or Outlook Calendar to manage recordings of Zoom meetings.

What does MeetGeek's AI note-taker do during a Zoom meeting?

MeetGeek's AI note-taker automatically joins the Zoom meeting conversation and takes notes, allowing participants to be fully present and engaged without worrying about note-taking.

What features does MeetGeek provide for reviewing past meetings?

MeetGeek provides accurate transcriptions, key highlights, keyword search functionality, and filters to view action items such as 'next steps', 'tasks', 'concerns', and more.

How can users access meeting minutes and insights with timestamps using MeetGeek?

Users can access meeting minutes and insights with timestamps by clicking on 'AI Summary' after the call, which provides a summary of the meeting with all the next steps, insights, and topics ready to be shared.

What additional productivity features does MeetGeek offer for Zoom meetings?

MeetGeek offers features such as customizable meeting templates, setting specific keywords for summaries, creating workflows with integrations, and accessing conversation analytics to further boost meeting productivity.

Outlines

00:00

📝 Streamlining Zoom Meetings with MeetGeek

This paragraph introduces the concept of transcribing Zoom calls into actionable insights using MeetGeek. It highlights the challenges of attending Zoom meetings and the benefits of not having to take notes manually. The paragraph explains the process of recording meetings on Zoom, either as a host or with permission from the host, and the importance of not interrupting the conversion process. It also contrasts local storage limitations for free users with the Zoom Cloud option for paid users. The paragraph concludes by promoting MeetGeek's ability to record and transcribe meetings automatically, saving time and boosting productivity.

🔍 MeetGeek's Automated Meeting Management

This paragraph details the steps to use MeetGeek for transcribing Zoom calls. It starts by encouraging users to create a MeetGeek account for free and connect it to Google Drive or Outlook Calendar. By doing so, users can manage the recording of their Zoom meetings more efficiently. The paragraph then describes how MeetGeek's AI note-taker can be used during a Zoom meeting to capture the conversation without the need for manual note-taking. After the meeting, users can access an accurate transcription, key highlights, and action items such as 'next steps', 'tasks', and 'concerns'. Additionally, it mentions the 'AI Summary' feature that provides meeting minutes with insights and topics ready for team sharing. The paragraph ends by suggesting further productivity enhancements through customizable meeting templates, keyword capture, integration workflows, and conversation analytics.

Keywords

💡Zoom calls

Zoom calls refer to virtual meetings conducted using the Zoom platform, which has become a staple in remote work and communication during the pandemic. In the context of the video, they are the primary subject for transcribing into actionable insights, highlighting the importance of these calls in professional settings and the potential for enhancing productivity through their transcription.

💡Actionable insights

Actionable insights are specific, practical understandings derived from data or information that can be directly used to inform decisions or drive actions. The video emphasizes the value of transcribing Zoom calls to convert spoken content into written form that provides clear, actionable steps for follow-up, as seen in the mention of identifying 'next steps', 'tasks', and 'concerns'.

💡MeetGeek

MeetGeek is the service being promoted in the video, which offers the capability to record and automatically transcribe Zoom meetings. It is positioned as a solution that simplifies the process of capturing and analyzing conversations, thereby enhancing meeting productivity and providing a tool for better engagement and note-taking without the need for manual transcription.

💡Recording feature

The recording feature within Zoom allows users to capture the audio and visual content of a meeting. The script explains that as a host, one can easily record a session using this feature, while participants may need permission to do so. This is a crucial step before any transcription or analysis can take place, as it captures the raw material for generating insights.

💡Transcription

Transcription is the process of converting spoken language into written form. The video script highlights the time-saving and productivity-boosting benefits of automatic transcription of Zoom calls, which allows for easier review, searchability of content, and extraction of key points without the need to relisten to the entire meeting.

💡AI note-taker

The AI note-taker is a feature of MeetGeek that automatically joins Zoom meetings and transcribes the conversation. It represents a form of artificial intelligence designed to assist in capturing and organizing information from meetings, allowing human participants to focus on the discussion rather than on note-taking.

💡Google Drive

Google Drive is a cloud storage service mentioned in the script as a platform that can be connected to MeetGeek. This integration allows users to manage and store their meeting recordings and transcriptions in a centralized location, facilitating easy access and organization of meeting content.

💡Outlook Calendar

Outlook Calendar, part of the Microsoft Office suite, is another service that can be connected to MeetGeek. This connection enables users to view and manage their Zoom meetings directly from their calendar, streamlining the process of recording and transcribing meetings that are part of their scheduled events.

💡Customize meeting templates

Customizing meeting templates is a feature of MeetGeek that allows users to set up standardized formats for their meetings, which can include specific sections or prompts for capturing key information. This is part of the service's broader offering to enhance meeting productivity and ensure consistency in the capture of important details.

💡Integrations

Integrations refer to the ability of MeetGeek to connect and work with other software and services, expanding its functionality and utility. The script mentions 'thousands of integrations' as part of the service's capabilities, suggesting a high degree of flexibility and adaptability to different workflows and systems.

💡Conversation analytics

Conversation analytics involves the analysis of spoken conversations to derive insights and metrics that can inform business decisions or strategies. The video script positions MeetGeek as offering this capability, allowing users to gain deeper understanding and actionable intelligence from their meeting transcriptions.

Highlights

Transcribing Zoom calls into actionable insights with MeetGeek

Ease of use for recording Zoom meetings

Requesting recording permission as a non-host

Avoiding interruptions during the conversion process

Storage options for Zoom recordings

MeetGeek's automatic transcription service

Time and productivity savings from automatic transcription

Accountability and resource savings through transcriptions

MeetGeek account setup and integration

AI note-taker feature in Zoom meetings

Post-meeting transcription and highlights access

Keyword search and action item filters in transcriptions

AI Summary for meeting minutes and insights

Customization of meeting templates with MeetGeek

Setting specific keywords for summary capture

Workflow creation and integration capabilities

Access to conversation analytics

Get started with MeetGeek to boost meeting productivity

Transcripts

Today we’re excited to show you the potential of  transcribing Zoom calls into actionable insights  

and just how easy it is with MeetGeek. Each week we spend countless hours in  

Zoom meetings. It's demanding - requiring focus,  engagement, and capturing crucial information for  

action items. Wouldn’t it be great if you could  fully participate without worrying about taking  

notes or missing key details for follow-ups? Sure. But first, you need to understand how  

you can record Zoom conversations.  So if you are the meeting host,  

it's as simple as using the integrated  recording feature to capture your session. 

However, if you’re not the host, you’ll need  to request permission to record the meeting. 

Once the host has granted you  permission to record the meeting,  

go to the features tab and click record. When the meeting ends, Zoom begins the  

conversion process that will allow access to  the recording files. Remember not to shut down  

or restart your computer, as this interrupts  the process and can corrupt or lose your files. 

Depending on your subscription type, you can  store your recording locally or on the Zoom Cloud,  

which is only available for paid users. If you  have a free plan, you’ll more likely end up taking  

significant storage capacity from your device. Alternatively, you can rely on MeetGeek to not  

only record your meetings regardless  of whether you are the host but also  

automatically transcribe your conversations. Automatically transcribing Zoom calls saves  

hours of time, and boosts productivity,  while also helping companies save resources,  

and increase everyone’s accountability. Here's how you can get your  

transcription ready in no time. Log into your MeetGeek account. Don’t have  

one? No problem - you can create it for free. Connect your Google Drive, Outlook Calendar,  

or both to MeetGeek. This way, you’ll see a list  of all the meetings hosted by you or the ones you  

were invited to as a participant, allowing you  to quickly manage the recording of these calls. 

Select the meetings you want the  MeetGeek’s AI note-taker to join. 

Join your Zoom meeting and take a break  from note-taking. Just be present and  

engaged. MeetGeek’s note-taker will  automatically join the conversation. 

After the call, go to 'Past meetings',  select the meeting, and there you have it! 

You’ll get not just an accurate transcription  but all the key highlights. You can search for  

keywords mentioned during the call, scroll  through the highlights or apply filters to  

see action items such as “next steps”,  “tasks”, “concerns” and many others. 

Additionally, if you click on “AI Summary”, you’ll  have the meeting minutes with all the next steps,  

insights, and topics with timestamps  ready to be shared with your team. 

But if you really want to boost your meeting  productivity, this is just the start. With  

MeetGeek, you can customize meeting templates, set  specific keywords to be captured in the summaries,  

create workflows with thousands of integrations,  access conversation analytics, and more. 

Waste no more time. Get  started with MeetGeek, today.