The Data Flow Mapping Tool – the quick and easy way to document personal data processing

Summary

The Data Flow Mapping Tool offers a streamlined approach to creating data flow maps, crucial for GDPR compliance and conducting data protection impact assessments. It allows organizations to inventory personal data, specify lawful bases for processing, and visualize data flows with dynamic tools. The tool also helps identify security risks, retention periods, and third-party transfers. With automatic reporting, it supports compliance with GDPR Article 30. Unlimited on-demand support from product developers is available. Part of the Cyber Comply platform, it's accessible through monthly or annual subscriptions, ensuring compliance remains up-to-date.

Takeaways

• 📈 The Data Flow Mapping Tool is designed to simplify the creation of data flow maps, offering full visibility into personal data held and its usage and transfer.
• 🔍 Understanding personal data processing is fundamental for GDPR compliance and is necessary for conducting a Data Protection Impact Assessment (DPIA).
• 🛠️ The tool provides a purpose-built solution for generating an inventory of personal data, detailing the data items involved in each process.
• 📝 Users can specify their lawful basis for processing and catalog the types of personal data and categories of data subjects involved.
• 🎨 Dynamic drawing tools are included to visualize data flows, aiding in the tracking of lawful retention periods and identifying third-party data transfers.
• 🔒 The tool helps pinpoint data security risks and process inefficiencies through a comprehensive visual map.
• 📑 Automatically generated reports can be used to demonstrate compliance with Article 30 of the GDPR.
• 🆘 Unlimited on-demand support is offered via live chat, connecting users directly with product developers for technical assistance and advice.
• 🔄 The Data Flow Mapping Tool is one of six integrated modules in the cloud-based Cyber Comply platform, which simplifies cybersecurity risk management and privacy compliance.
• 💻 Available on a subscription basis, the tool is offered monthly or annually, with options for single or multi-user access and regular updates to content and functionality.
• 📅 Future-proofing compliance investment is a key feature of Cyber Comply, with the option to book a demo for a closer look at the platform's capabilities.

Q & A

What is the primary purpose of the data flow mapping tool?

The primary purpose of the data flow mapping tool is to simplify the creation of data flow maps, providing full visibility over personal data held and its usage and transfer, which is fundamental for GDPR compliance.

Why is understanding personal data processing important for an organization?

Understanding personal data processing is important as it is a fundamental part of GDPR compliance and an essential precursor to conducting a data protection impact assessment.

What can the data flow mapping tool generate for users?

The tool can generate an inventory of personal data, containing details of the personal data items involved in each process.

What lawful basis for processing can be specified using the tool?

Users can specify their lawful basis for processing personal data with the help of the data flow mapping tool.

How does the tool assist in cataloging the types of personal data being processed?

The tool helps catalog the types of personal data being processed and the categories of data subjects involved.

What dynamic features does the tool offer to visualize data flows?

The tool offers dynamic drawing tools to visualize data flows, helping users to better understand and manage their data processes.

How does the tool help in managing data retention periods and third-party transfers?

The tool allows users to keep track of lawful retention periods and identify third-party transfers, ensuring compliance with data protection regulations.

What security and efficiency benefits does the full visual map provide?

The full visual map helps pinpoint data security risks and process inefficiencies, enabling users to address these issues proactively.

How can the automatically generated reports be used to demonstrate compliance?

The automatically generated reports can be used to demonstrate compliance with Article 30 of the GDPR, providing evidence of an organization's data protection measures.

What support is available if users encounter difficulties with the data flow mapping tool?

Unlimited on-demand support is offered with a live chat feature, where users can talk directly to product developers for assistance and advice.

How is the data flow mapping tool integrated into the Cyber Comply platform?

The data flow mapping tool is one of six fully integrated modules of the cloud-based Cyber Comply platform, which simplifies cybersecurity risk management and privacy compliance.

What subscription options are available for the data flow mapping tool?

The tool is available as a monthly or annual subscription, provided on a single or multi-user basis, with regular updates to content and functionality.