how to REALLY schedule your time properly.
Summary
TLDRThis video script offers a comprehensive guide to effective time management, emphasizing the importance of setting up a calendar system like ACU flow. It outlines the steps to build a schedule by prioritizing non-negotiables such as work or school, accounting for miscellaneous time like commuting, and scheduling routines and meals. The script also highlights the significance of balancing personal priorities and hobbies, suggesting a focus on three key areas, and demonstrates how to integrate various apps into a single platform for organized planning.
Takeaways
- 🗓️ The importance of having a calendar system for visual representation of time management is emphasized.
- 📱 ACU flow is introduced as a to-do list and calendar app that integrates various applications into one user interface.
- 🔒 Non-negotiables such as school or work should be the first items scheduled as they are unavoidable commitments.
- 🛌 Ensuring adequate sleep is highlighted as a crucial part of the daily schedule for maintaining health and productivity.
- 🚶♂️ Accounting for miscellaneous time like commuting and waiting is necessary to effectively manage daily routines.
- 🏋️♀️ The speaker includes workout sessions in their schedule to emphasize the importance of physical health.
- 🍽️ Meal times are scheduled to ensure regular eating habits, contributing to overall well-being.
- 🌞 Morning and night routines are incorporated to start and end the day with structured activities.
- 🎯 The speaker focuses on three main priorities: school, YouTube, and workouts, as a guide for habit development.
- 🔄 ACU flow allows for the integration of tasks from other apps like Notion, and tasks can be dragged onto the calendar for scheduling.
- 🔄 A weekly reset routine is suggested for evaluating the productivity of the week and making necessary adjustments.
Q & A
What is the importance of having a calendar system according to the video?
-The video emphasizes the importance of a calendar system for visual representation of one's time, which is crucial for effective time management, even for those who can't memorize schedules in their heads.
What is ACU flow and how does it relate to the video's topic?
-ACU flow is a to-do list and calendar app featured in the video, which allows integration of various applications into one user interface, making it a comprehensive tool for time management.
What are 'non-negotiables' as mentioned in the video?
-Non-negotiables are tasks or events that are unavoidable and must be included in one's schedule first, such as school or work commitments.
How does the video suggest building a schedule?
-The video suggests starting by adding non-negotiables, then accounting for miscellaneous time like commuting, followed by routines, meals, and finally, allocating time for priorities and hobbies.
What is the significance of integrating different applications into one UI in ACU flow?
-Integrating different applications into one UI in ACU flow allows for a more streamlined and organized approach to managing tasks and schedules, making it easier to oversee and edit one's calendar.
Why is it important to include 'miscellaneous time' in the schedule?
-Including miscellaneous time accounts for unpredictable events and tasks that may arise, such as waiting times or commuting, ensuring a more realistic and flexible schedule.
What role do routines play in the video's suggested time management strategy?
-Routines, both morning and night, are important for starting and ending the day on a consistent and organized note, contributing to a structured daily schedule.
How does the video recommend scheduling meals?
-The video recommends scheduling meals at consistent times each day, such as breakfast at 5:30-6:00 AM, lunch after microbiology class, and dinner before the night routine.
What is the purpose of the 'weekly reset routine' mentioned in the video?
-The weekly reset routine is used for self-evaluation, to assess the productivity of the past week and to reflect on whether the schedule was followed effectively.
How can ACU flow be used to integrate tasks from other apps?
-ACU flow allows integration with other apps through its integrations feature, where users can connect apps like Google Calendar or Notion and sync tasks directly onto the calendar.
What is the video's stance on strict adherence to a schedule?
-The video suggests that a schedule should act as a guide rather than a strict dictator of one's life, allowing for flexibility and adjustments as needed.
Outlines
📅 Time Management Essentials
The speaker emphasizes the importance of setting up a calendar system for effective time management. They introduce ACU flow, a to-do list and calendar app, as their app of choice for this video. The app allows for integration with various other applications, providing a unified interface for managing tasks and schedules. The speaker demonstrates how to use ACU flow to schedule non-negotiables such as school or work, highlighting features like color-coding, repeating events, and the ability to add details like location and description.
🛌 Prioritizing Non-Negotiables and Sleep
Continuing the discussion on time management, the speaker explains the concept of non-negotiables and the necessity to schedule them first. They provide a personal example by adding their school schedule to ACU flow. Additionally, the importance of sleep is underscored, with the speaker detailing their own sleep schedule and how it's integrated into their calendar. The speaker also mentions the app's capability to create repeating events and customize event details.
🚶♂️ Accounting for Life's Miscellaneous Time
The speaker discusses the unpredictability of life and the need to account for miscellaneous time in our schedules, such as commuting and waiting. They share their personal commuting experience and how they allocate time for it in their calendar. The concept of routines, both morning and night, is introduced as a way to structure the day and ensure important self-care activities are included. The speaker demonstrates how to add these routines to ACU flow, using colors to differentiate them.
🍽️ Balancing Meals, Routines, and Priorities
In this section, the speaker focuses on the importance of scheduling meal times and integrating them into the daily routine for a balanced lifestyle. They provide specifics about their own meal schedule and how it fits into their day. The speaker then transitions to discussing the integration of personal priorities and hobbies into the schedule, referencing a previous video where they encouraged viewers to focus on three main areas. They give an overview of how they plan time for their YouTube channel, schoolwork, and workouts.
💪 Prioritizing Health and Productivity
The speaker delves into the specifics of scheduling workouts and study/work sessions, known as 'study SL work', into their calendar. They detail how they allocate time for physical health and intellectual pursuits, adjusting their schedule to accommodate a busy week. The speaker also mentions the flexibility needed in a schedule and how they use ACU flow's features to integrate tasks and create a visual representation of their week, including a weekly reset routine for self-evaluation.
🔄 Streamlining Productivity with ACU flow Integrations
The speaker wraps up by showcasing ACU flow's integration capabilities with other apps, using Notion as an example. They demonstrate how to connect Notion to ACU flow and sync tasks, providing a seamless experience between the two platforms. The speaker also highlights ACU flow's to-do list integration and the ability to drag and drop tasks onto the calendar. The video concludes with a sponsorship acknowledgment and a reminder for viewers to stay hydrated.
Mindmap
Keywords
💡Time Management
💡Calendar System
💡Non-Negotiables
💡ACU flow
💡Miscellaneous Time
💡Routines
💡Meal Times
💡Priorities and Hobbies
💡Integration
💡Weekly Reset Routine
Highlights
The importance of having a calendar system for visual representation of your time.
Using ACU flow as a to-do list and calendar app to integrate various applications into one interface.
Setting up non-negotiables like work or school as the first step in building your schedule.
The necessity to account for miscellaneous time in your schedule for unexpected events.
Allocating time for commuting and its impact on schedule planning.
Incorporating morning and night routines into your daily schedule for consistency.
Scheduling meal times to ensure you maintain a healthy diet.
Adding priorities and hobbies to your schedule to focus on what matters most.
The concept of focusing on three main areas for the year to guide habit development.
Scheduling workouts and the flexibility required based on your daily commitments.
Balancing study and work sessions with the label 'study SL work' for adaptability.
The value of a weekly reset routine to evaluate and reflect on your productivity.
ACU flow's capability to integrate to-do lists and tasks directly onto the calendar.
How to integrate apps like Google Calendar and Notion into ACU flow for a centralized system.
The customization options in ACU flow for labels, tags, and task properties.
The reminder that a schedule should be a guide, not a strict dictator of your life.
ACU flow's synchronization features for a seamless overview of tasks and schedules.
Transcripts
this is you this is your time these are
your non-negotiables like your food your
sleep your school Etc and these are all
the things you want to do in your life
and these are all the miscellaneous
things that unnecessarily take up your
time so how on Earth can we manage our
time step one set up your calendar
system I cannot stress how important
having a calendar system is to have a
calendar system is to have a visual
representation of your time now I'm sure
that there are those people who can
memorize and keep all their schedules
and meetings in their head but we're not
like those gifted I'm just
kidding we all need a time management
system and the calendar would be perfect
and in this video I'll be using ACU flow
for my app of choice I mean come on they
sponsored this video okay Jokes Aside
though if you guys don't know what aif
flow is it's basically a wonderful to-do
list calendar app where you can
integrate all of your favorite apps into
one app which is akif flow you can
integrate your Google calendar your
notion your tick tick and a lot more now
I know that they're sponsoring this
video but the things I'll be mentioning
in this video can be applied to other
systems as well but akif flow is sort of
a one in all type app and what's great
about aif flow is that you can integrate
different applications into one UI so
for example you can have your notion
to-do lists synced with your oif Flow
app so it'll be all there and oif flow
can allow you to edit your own schedule
as well directly on the app so you don't
have to go to Google Calendar in order
to edit your calendar or your schedule
but anyway let's let's start by building
our schedule step two non-negotiables
okay now we're getting somewhere but I'm
now stearing a blank schedule what the
do I do now now that you've chosen
your application of choice it's time to
start building your schedule and since
life isn't always going to go in our way
of course we have to do what we call our
non-negotiables or basically what we
can't avoid now a lot of
productivity gurus would say that we're
in control with 100% of our time now I I
would agree to a certain extent now I
agree that we're sort of in control in
what we do and what we choose not to do
but that's an Ideal World we're not free
all the time we have duties and
responsibilities whether that be school
classes work and stuff like that we
can't just decide not to do those we
have responsibilities we're not some
rich that can decide not to do
those things and that's why we have to
build our non-negotiables first and here
is my demonstration of me doing it now
we're in ACU flow and this is what it
kind of looks like so on the left here
you'll have your tasks your inboxes and
then you have your labels right here
your tags which you could tag your task
tasks and to-do lists and here you have
is a to-do list section here you can add
as many to-do lists as you want you even
have a daily stat over here which tells
you what tasks you've done daily goals
if you're free or all that kind of stuff
but mainly we're going to focus on this
calendar right here okay so the first
thing we're going to be putting is n are
non-negotiables what are non-negotiables
so essentially work or school any kind
of things that are not you know that are
not available that are not in your
control or you cannot alter so let's get
started so I'm going to be putting my
school calendar here or my school
schedule So currently I'm in seconde
dentistry and I have 8 a.m. classes
every day so from 8: to 10:00 I have
microbiology um microbiology you can
change the color here as well so I'm
going to make this purple purple will be
my University schedule you can even edit
the time over here you can set it a
weekly you could set this as a repeating
event you can have this as a slot a task
you can even add the location the guests
and this description as well then you
can see it's part of Google right there
you can see that you can edit the
visibility right here and the and you
can see if you're busy here or not you
can even add a Google meeting so it's
pretty much all here ACU flow kind of
has everything all in one so I'm just
going to add this right here and as as
you can see it changes the color real
quick I'm just going to put my school
calendar real quick and then I will see
you guys in a
[Music]
[Music]
bit okay so now that I'm done putting my
school schedule it's time for me to put
my sleep so I try my best to have at
least 7 hours of sleep per day and I
usually sleep at around around 10:00
p.m. uh so 10:00 p.m. to 5:00 a.m. cuz
5:00 a.m. is usually when I wake up so
I'm going to be putting that as well so
what's cool about ACU flow is that you
could also create repeating events so
I'm going to make label the sleep and
I'm going to put the color maybe dark
blue as well you can even add a custom
color which is pretty cool um but I'm
going to make this dark blue and from
12:00 a.m. to around from 12:00 a.m. to
5 a.m. hopefully okay so now that I put
sleep as well so now you know that this
is when I'm going to be sleeping now I'm
done putting my non-negotiables step
three miscellaneous time now wait a
minute I thought we're going to add the
stuff I want to do all the stuff that
are important to me well hold on hold on
hold on don't get too hasty we're humans
living in this chaotic World random
things will take up our time like calm
down whether that be having traffic on
that day the time it takes to commute
we're not machines we're not superheroes
we can't just teleport to places we
can't super energetic all the time we
get tired we have to travel so we have
to account for that as well for me
personally let me share my pain but
commuting to my university takes around
40 minutes and that includes the time
for me to take to walk to my station
wait for the Jeep get on the Jeep
transfer to another Jeep and then head
to town drop off and walk to school and
I'm sure that compared to a lot of you
is very light work so you can imagine
the time it takes it takes for us to
commute to places oh and don't get me
started on me coming back from school so
after factoring the time that takes to
go to places and other things add that
to your calendar all right so now that
we're done putting our non-negotiables
it's time to put miscellaneous time
which is basically just random ass time
that takes up your time so for example
commuting or waiting times whatever you
have to take those in counts so usually
before class um so the reason why I wake
up at 5:00 a.m. in the morning is
because I have 8 a.m. classes every
every Monday Wednesday and Friday so I
try my best to wake up at 5:00 because
by the time it's 6:00 I have to be out
because it's impossible to get buses at
past 6:30 so I always set an hour of my
day just to commute to school because
that's usually the time it takes for me
to go to school so I'll be adding those
as well so commute usually I also have I
also allocate like 30 minutes before
each class just in case I want to hang
up with some friends as well just you
know have lunch together or something I
usually do that so Comm me read Comm
read the reason why I'm putting commute
here um right here like a little farther
from my PE class in the morning is
because usually this time is when I hang
out with my friends cuz we don't really
have that much time in the week so
usually after Friday that's when we hang
out and spend time together so and of
course after class I kind of don't want
to waste too much time waiting outside
so I commute right away after class ends
by the way if you're curious about the
events on my calendar so this sounds for
microbiology this is General Anatomy
this is nutrition for Dentistry oral
hology which is quite a up
subject my life it's really it's
really something and then I have PE in
PE we have table tennis now that we
filled up our schedule nice and good I
did not mean that to sound sexual I'm so
s okay maybe I did after adding our
miscellaneous time it's time to add our
routines your routines are something
that would Kickstart your day or sort of
help you shut down and relax these are
your mornings and night routines now if
you haven't made one for yourself you
don't really need to if you never found
a need to it personally I do but if
you're perfectly fine without it then
you don't have to godamn it just just
take the kids just take the kids but
since I do I usually do my morning
routines after I wake up and night
routines as soon as I get home all right
so now that I've added all the
miscellaneous times it's time for me to
add your routines I only have two
routines per day which is my morning
routine and my night routine so in the
morning I spend around 30 minutes just
preparing so every morning I would have
a morning routine so I'll probably make
that sky blue here and every morning I
would just go through my morning routine
what's cool about ACU flow is that it's
really it really acts like Google
Calendar as well you could add a
description here so you could add a
description here so usually for my
usually for my morning routine I would I
would probably just wait let me just
move my camera quick normally for my
morning routine I would clean my room I
would clean my room and then I
would and I would have a cold shower
plus skincare and then I would prepare
for school that's pretty much my morning
routine I I I don't do anything else
other than that cuz I don't I don't I
think this is pretty much enough for 30
minutes after doing that you can just
add morning routine so after that you
could just make that a custom repeat
thing for my night routine it kind of
depends on when I arrive home because
usually when I arrive home I'm very
groggy and it depends on if I'm going to
work out first before doing my night
routine because my night routine
consists of my skin care so it really
depends I I actually have my calendar
like my real calendar for reference here
so that because I made this a week ago
and it's it's hard for me to make one
from scratch so I'm I have to refer to
it but basically my morning routine um
is before sleep usually 3 minutes before
sleep so night routine I'll probably do
that real quick my night routine is
usually 1 hour before I sleep so I'm
going to input my night routine here and
then custom
repeat after foring times and then I'm
going to make this dark blue as
well so yeah all right so now we've
scheduled our routines and all that
it's time to schedule our meals don't
forget we have to eat we're human after
all just like me I'm human since I thce
a day or at least I try to at least I
schedule my breakfast lunch and dinner
throughout my day okay so now that
you've put your routines which your day
is starting to fill up which looks
pretty cool it's time to add our meal
time so so my meal times for breakfast
is pretty much every morning from 5:30
to 6:00 I have breakfast I'll make this
green because it's really to my health
in terms of lunch it depends on my
schedule so usually for lunch I would
have it before class or after class so
after microbiology I would usually have
lunch with my friends and it would take
like 403 my 35 minutes so let's say 30
minutes let's make this green so lunch
lunch and for here I'm going to make
this entire thing lunch and hangout yes
look how much it takes up my time but I
much prefer hang out with my friends
here because it it's it's a really nice
way to distress from like the whole week
and then after dinner usually um I would
have dinner like right before uh my
night routine so as much as possible I
would have dinner here and I'll make
this green as well dinner here the thing
here is this is when you start editing
your schedule so here I kind of want to
have my dinner right proring my night
routine cuz I don't want to shower right
after eating which is very uncomfortable
so in this case I'm going to move this
right here and then I'm going to put
dinner right here so right before my
routine I'm going to have my dinner
which will be great and then for here
usually here I'm going to have my dinner
right after my something here cuz I'm
going to show you what I'm going to put
put here later but I'm put my dinner
here first green then my routine I put
this here and dinner and then of course
dinner here I usually have my dinner
around 6:30 which is pretty standard for
me great so now that you made your
schedule it's time for the fun part
which is putting our priorities and
hobbies all that are important to you if
you haven't watched my last video how to
make 2024 your year basically I
mentioned that I wanted everyone to take
the year slow and choose three things to
focus on that would be sort of the guide
on your kind of habits that you will be
developing for me that would be my
school my YouTube and my workouts and
there that's where I start planning
those okay now that you've added all the
things that well is pretty much standard
or pretty much things that you can't
control now it's time to add what is
important to you the things that matter
this is going to be the fun part so in
my previous video I mentioned about the
whole focusing on three things so I told
people in my last video how to prepare
for 2024 how to make 2024 your best year
I recommend you guys to go ahead and
watch it but essentially I mentioned
that for this year I want you to focus
on three things so for me that'll be
YouTube or school and my physical health
so mainly what I'm going to do is I'm
going to add time where I'm going to
review I am going to be working on my
YouTube and I'm going to be working out
so first I'm going to do my workouts so
as much as possible I want to try and
work out every day so let's schedule
that out so weekends I can pretty much
schedule that instantly so every 3:00 I
would work out so workout every 3:00 for
the weekdays it's much more complicated
since I have a really long schedule but
I think you I think Mondays and
Thursdays I think my Monday is going to
be the only time that I can't work out
because of the pretty much hectic time
schedule I have since most of the time
on my night routines I'm going to be
studying I'm going to make Monday my
rest day so instead 8:00 a.m. on
Tuesdays and Thursdays I'm going to work
out in the morning instead because
that's the only time I have to work out
so from 8:00 to 9:00 I'll work out and
then for Wednesday I'll work out right
after commuting this is why I left this
place blank so you can just uh put that
here work out and then for Fridays I can
work out right after I get home so
workout now usually after working out I
try my best to do my skincare routine so
for for cases like Sunday Friday and
Saturday since my workout happens in
early in the afternoon I usually move my
night routine up here because right
after I work out I'm usually groggy and
I kind of want to take a shower and do
my skin care so I'll do that there and
then right after that I'm going to be
planning my review SL study session so
the reason why I make it as slly sash
work is because it's really hard for me
to determine whether not I can work or
study it's really hard to sort of have
dedicated schedules with so many things
happening I can't really I can't really
predict when I'm going to have enough
time for work or enough time for
studying so instead I label the study
slor because it's important for me to be
able to switch between studying working
depending on the week so I'm just going
to add that right there study SL
workor so usually at this time I'm going
to be working my YouTube or I'm going to
be studying for for my school I'll leave
this blank here because I kind of want
this to be sort of my free time with my
friends with my online friends rather so
yeah I just realized I the camera is
very bright right now so yeah I'm going
to be adding that stud work stud SL work
so Saturday will be pretty much the time
that I will really spend my whole day
just working um I don't work straight I
usually have a
pomodoras so I'm not I'm not really that
super like strict with it but yeah lunch
I forgot to add lunch here I forgot to
do
that add that green and study work and
then for Sundays it's the same as well
so study SL work and then add my lunch
here as
well and
[Music]
then here's my studies slw and then
here's my studies SL work again and then
here I have my weekly reset routine so
what I do in my weekly reset routine is
I kind of evaluate my week was it a
productive week was I able to follow my
week basically it's just a sort of
overview or sort of uh a look back to my
week so I'm going to make that a special
color so let's just make that red so
yeah that's pretty much it wait let me
actually I forgot to add set of work
here as well oh just add that there so/
word so this is pretty much what my
schedule looks like um it's not exactly
every week and I don't think I can
follow this to the tea but it's a great
guideline if there's one thing I want
you guys to remember it's that a
schedule is not meant to be a sort of
strict dictator of your life it's more
like a guide you don't really have to
follow it to the tea and make you feel
bad whenever we don't end up hitting it
but at the same time it's a great sort
of visual guide to your life and
whatever so yeah okay so let me show you
what's cool about a flow compared to
other calendars so unlike other
calendars you can have your to-do list
system right integrated to your calendar
ACU flow so here you can see on the left
you have a bunch of to-do lists for me
to do you can even label them academics
YouTube whatever um you can make all of
these yourself different colors as well
you can even make folders for different
labels which is pretty cool you can even
add tags to your own to-do lists which
makes things pretty organized is pretty
cool and not only that but you can even
integrate your tasks onto the calendar
by dragging them onto your calendar
itself you can see how it fills up the
time and yeah you can assign tasks for
different time ranges and everything
it's pretty cool okay so what's cool
about a flow is that you could also
integrate a lot of apps as well so let
me just show you quickly how you could
easily integrate one of your apps so on
the top right you can go on your icon
over here and click Integrations now as
you can see I already integrated my
Google Calendar hence so I could see my
real schedule this is what my real
schedule looks like it's pretty similar
to the one I made a while ago except at
times I would modify a little bit for
example I had a driving tutorial this
whole uh Sunday so anyway you go to your
integration page and as you can see
there are lots of Integrations you could
do on ACU flow um we're going to we're
going to be mainly using notion since I
use notion as well so just click notion
and here you can click connect and it it
will connect you to a Chrome page you
can select the different pages you want
AC flow to access so here right now I
want it to access my kind notebook Pages
my studious Pages which is my University
pages and my second year as well so I'm
going to allow access to it and I'm
going to wait for it and as you can see
on the top right it says notion
connected notion is now connected to AC
flow so I can close this window and as
you can see it's connected very easy
very fast as well so once you've
integrated you can select the different
pages that appear in your notion so here
I have my uni deadlines I want to sync
my uni deadlines in AC flow so after
including that we can select what task
to import it'll be all pages you can
even have import filters as well
completion property and value so
basically what property does a check to
know that a task is done so in this case
progress will be the obvious choice here
so not started and then finished so not
started means that it will appear as a
to-do list task and finish means that
it's done and it will Mark us finished
in notion so once I've imported that you
can go back to your ay flow and then you
can wait for it to appear it would
usually take a second or two so as you
can see on my aie flow you could see my
notion to-do list tasks and even if you
check my upcoming view which is a view
where you could check all the to-do
lists per day which is pretty cool view
I would say you can see that some of my
notion tasks are already synced which is
really really cool so it's pretty cool
to have everything all in one sort of
app for your to-do list your your uh
your schedules and everything all in one
app so yeah you could do everything all
on aif Flow and that being said thank
you guys so much for watching I hope you
guys enjoy this video thank you again to
aif flow for sponsoring today's video
wonderful app go head down to the link
below to download aif flow using the
link below will greatly help my channel
thank you again for sponsoring I am
steps closer to buying myself a car but
anyway I think I said it already but
don't forget to drink your water
bye-bye just waking up in the morning
got to thank God I don't know but today
seems kind of odd no walking from the
dog no SM and Mama C the breakfast with
no I got
[Music]
myub
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