Microsoft 365 for Mac: What's Different?

Summary

This lesson covers the similarities and differences between Microsoft 365 on Windows and Mac. It highlights the convenience of accessing files stored in the cloud from any device and discusses specific features like the home window, file menu, and keyboard shortcuts. The tutorial also addresses differences in the file menu locations and the absence of the dictate feature on Mac. Additionally, it explains how to enable the ruler and developer mode, and provides guidance on saving files to OneDrive or locally. Overall, Microsoft 365 for Mac retains most functions and features familiar to Windows users.

Takeaways

• 💻 Microsoft 365 is designed to work similarly on both Windows and Mac systems, but there are some differences.
• 🔑 A subscription to Microsoft 365 allows access to files from any device, as they are stored in the cloud.
• 🏠 The 'Home' window in Word or PowerPoint provides easy access to new and recent files, as well as templates and shared documents.
• 📁 The 'File' menu on Mac is located on the application toolbar, with options varying depending on the application used.
• ⌨️ Keyboard shortcuts on Mac use the 'Command' key instead of 'Control', like 'Command + A' to select all.
• 📏 Word for Microsoft 365 on Mac does not display the ruler by default; it can be enabled through the 'View' tab.
• 🛠️ 'Developer Mode' in Word allows for creating interactive documents with elements like checkboxes and text boxes.
• 🎤 The 'Dictate' feature is not available on Mac versions of Microsoft 365; Mac's built-in voice to text can be used instead.
• 🖥️ PowerPoint on Mac lacks the 'Dictate' feature but includes a 'Presenter View' and the ability to show the ruler for alignment.
• 💾 When quitting without saving in Microsoft apps on Mac, the dialog box differs, with OneDrive as the default save location.
• 🔄 Microsoft 365 ensures compatibility between Mac and Windows, so files created on one will work on the other.

Q & A

What is the main purpose of Microsoft 365 subscription?

The main purpose of a Microsoft 365 subscription is to provide access to the suite of Microsoft Office applications and services, with the ability to access your saved files from any device due to cloud storage.

How can you access Microsoft 365 on a computer?

You can access Microsoft 365 by purchasing a subscription online, which then allows you to use the applications like Word and PowerPoint on your computer.

What is the primary difference in accessing the file menu between Mac and Windows in Microsoft Office applications?

On a Mac, the file menu is located on the application toolbar at the top of the screen, whereas on Windows, it is typically found in the corner of the application window.

How can you create a new document in Word or a new presentation in PowerPoint on a Mac?

You can create a new document in Word or a new presentation in PowerPoint on a Mac by selecting the 'New' option from the file menu located on the application toolbar.

What is the role of OneDrive in Microsoft 365?

OneDrive is Microsoft's cloud storage service integrated with Microsoft 365, allowing users to save and share files easily, and access them from any device.

How do keyboard shortcuts differ between Mac and Windows in Microsoft Office applications?

While many keyboard shortcuts are the same, on a Mac, you use the Command button instead of the Control button that is used on a Windows computer.

Why might the Developer tab be useful in Word for Microsoft 365?

The Developer tab is useful for making documents more interactive by allowing users to input checkboxes, date selection calendars, and text boxes.

What feature is not yet available on the Mac version of PowerPoint for Microsoft 365 that is available on Windows?

The dictate feature, which allows for voice-to-text input, is not yet available on the Mac version of PowerPoint for Microsoft 365.

How can you enable the ruler in Word for Microsoft 365 on a Mac?

To enable the ruler in Word for Microsoft 365 on a Mac, go to the 'View' tab and check the checkbox for 'Ruler'.

What is the default saving location for documents in Microsoft 365 apps on a Mac when you are logged into your OneDrive account?

When logged into your OneDrive account, the default saving location for documents in Microsoft 365 apps on a Mac is OneDrive.

How can you ensure compatibility between Mac and Windows systems when using Microsoft 365 apps?

As long as you are using Microsoft 365 apps, the files you create will be compatible and work on both Mac and Windows systems.

Outlines

00:00

🖥️ Microsoft 365 Compatibility and Subscription

This paragraph introduces Microsoft 365's cross-platform functionality, highlighting its consistent operation on both Windows and Mac systems. It emphasizes the subscription model, which enables users to access their files from any device due to cloud storage. The paragraph also previews topics such as file access, the home window interface in Word and PowerPoint, and the use of templates. Differences in the file menu's location and options between Mac and Windows are mentioned, along with the keyboard shortcuts' adaptation for Mac users.

📚 Navigating Microsoft 365 Applications on Mac

The second paragraph delves into the specifics of using Microsoft 365 applications like Word and PowerPoint on a Mac. It explains the process of accessing and utilizing the home window, creating new files, and opening recent or shared files. The paragraph also discusses the unique file menu location on the application toolbar for Mac and the various options it contains, such as creating, opening, saving, and printing files. Additionally, it covers the integration with OneDrive for easy file sharing and the use of the command key for keyboard shortcuts on a Mac.

🔍 Customizing View and Developer Features in Microsoft 365

This section focuses on customizing the user interface in Microsoft 365 applications, specifically on a Mac. It details how to enable the ruler for making adjustments to margins and the process of accessing the developer tab to incorporate interactive elements like check boxes and calendars into documents. The paragraph also addresses the absence of the 'Dictate' feature on the Mac version of Microsoft 365 and suggests using the Mac's built-in voice-to-text feature as an alternative.

🎯 PowerPoint for Microsoft 365 on Mac: Features and Presentation Tools

The final paragraph discusses the main differences when using PowerPoint for Microsoft 365 on a Mac. It notes the unavailability of the 'Dictate' feature and the use of the system preferences for voice-to-text. The paragraph also explains how to use the presenter view for presentations and how to enable the ruler for aligning objects on slides. It concludes with information on saving preferences when quitting without saving and the option to save directly to OneDrive or the local Mac storage.

Keywords

💡Microsoft 365

Microsoft 365 is a subscription-based service that bundles Microsoft's productivity and collaboration applications, including Word and PowerPoint. The video script emphasizes its compatibility across different operating systems like Windows and Mac, highlighting its universal accessibility. The service allows users to access their files from any device due to cloud storage integration, a feature discussed in the script.

💡Subscription

A subscription in the context of Microsoft 365 refers to a recurring payment model that grants continuous access to the software suite. The script mentions the benefits of a subscription, such as the ability to access saved files from any device, which underscores the flexibility and convenience of the service.

💡Cloud Storage

Cloud storage is a service that allows users to store files remotely, accessible from the internet. In the script, it is mentioned as a key feature of Microsoft 365, enabling users to save files in the cloud and access them from any device, which is crucial for productivity and collaboration.

💡Home Window

The home window is the initial interface displayed when opening applications like Word or PowerPoint. The script describes it as a central hub where users can open new files, access recent files, and utilize templates. It is an essential starting point for users to begin their tasks within the Microsoft 365 ecosystem.

💡Template

A template in Microsoft 365 is a pre-designed document or presentation layout that users can select to start their work with a specific structure and style. The script mentions selecting a menu template to create a new file, which saves time and provides a professional starting point for various projects.

💡File Menu

The file menu is a key component of the Microsoft 365 applications, allowing users to perform file-related actions such as creating, opening, saving, and printing documents. The script notes differences in the file menu's location and options between Mac and Windows systems, which is important for users to navigate the software effectively.

💡OneDrive

OneDrive is Microsoft's personal cloud storage service, integrated with Microsoft 365. The script explains that users can save and share files through OneDrive, which simplifies file management and collaboration. It also mentions the option to save files locally on a Mac instead of in the cloud.

💡Keyboard Shortcuts

Keyboard shortcuts are combinations of keys that perform specific actions within an application more quickly than using a mouse. The script discusses how many Windows shortcuts have equivalents on a Mac, using the command key instead of the control key, which is vital for users transitioning between operating systems to maintain their workflow efficiency.

💡Ruler

The ruler in Microsoft 365 applications like Word and PowerPoint is a tool that helps users align text and objects within a document or presentation. The script provides instructions on how to enable the ruler on a Mac, which is essential for precise document layout and design.

💡Developer Mode

Developer mode in Microsoft Word is a feature that allows users to add interactive elements such as checkboxes, calendars, and text boxes to their documents. The script reassures that despite its name, it is not only for developers but for anyone wanting to enhance their documents' interactivity, and it provides steps to enable this mode.

💡Presenter View

Presenter view is a feature in PowerPoint designed to help users give presentations more effectively by showing presenter notes, the next slide, and a timer. The script mentions accessing this view, which is crucial for delivering professional presentations and keeping track of the presentation flow.

Highlights

Microsoft 365 is designed to work the same way on both Windows and Mac systems, with some differences.

Subscription to Microsoft 365 allows access to saved files from any device, as they are stored in the cloud.

Home window in Word or PowerPoint provides easy access to new or recent files, templates, shared files, and OneDrive.

On Mac, the file menu is located on the application toolbar, with options varying by application.

Keyboard shortcuts on Mac use the Command button instead of the Control button found on Windows.

Word for Microsoft 365 on Mac opens without the ruler at the top, which can be enabled through the View tab.

Developer mode in Word allows for the creation of interactive documents with additional features.

The Dictate feature is not available on the Mac version of PowerPoint for Microsoft 365.

Mac's built-in voice to text setting can be used as an alternative to Dictate, found in System Preferences.

Presenter view in PowerPoint allows for a unique presentation experience on Mac.

Ruler in PowerPoint can be enabled for aligning objects on slides through the View tab.

Quitting Microsoft apps on Mac without saving prompts a different dialog box if logged into OneDrive.

OneDrive is the default saving place when logged in, but files can be saved locally by selecting 'On My Mac'.

Using OneDrive frees up local hard drive space and allows for cloud storage of files.

Microsoft 365 apps ensure compatibility across systems, with files working on both Windows and Mac.

Most regular functions and features in Microsoft 365 for Mac are located on the same tabs and work similarly to Windows.

GCF Global offers lessons for learning more about using Office on a Mac or MacBook.

Transcripts

whether you are on a windows computer or

mac microsoft 365 is designed to work

the same way on both systems

there are some differences though and

we'll go over them in this lesson

in order to access microsoft 365

you can purchase a subscription to it

online what's great about this

subscription

is the ability to access your saved

files from any device

because the files are stored in the

cloud later in this lesson we'll talk

more about this

and how it works for word powerpoint

to begin let's take a look at the home

window when you first open word or

powerpoint on a computer you'll see the

home window

from here you can easily open a new

blank file

or select a recent file to quickly

access it

on the left side pane new will give you

more template options

recent has a longer list of files that

you have worked on previously

shared lets you see what people have

shared with you

and open lets you find a file from your

onedrive

or computer for this example let's

select the menu template

and click the create button one of the

main differences between using office

for mac versus a windows computer is

that the file menu is located on the

application toolbar at the top of the

screen

depending on which application you're

using the file menu options

change accordingly for example word says

new document while powerpoint would say

new presentation

generally this menu is where you can

create a new file

open a file already created save the

file you're working on

and print your current file if you are

logged into your onedrive account

you can easily share a file by saving it

there

many of the keyboard shortcuts you may

be used to on a windows computer

still work on a mac but instead of using

the control button

you use the command button on your

keyboard for example

to select all you hold down command plus

a

on a mac when switching devices you can

use many of the same shortcuts using the

command key

word for microsoft 365 opens without the

ruler at the top inside of the page on a

mac

to enable it click the view tab then

check the check box for ruler now

you can easily make adjustments to your

margins

another feature that could help you

create your document is developer mode

don't let the name make you nervous

because it's simply used to make

documents more interactive

to open it click word to add the drop

down menu appear

then click preferences within word

preferences

click ribbon in toolbar scroll down

and check the checkbox for developer

followed by the save button

the developer tab lets you input check

boxes

date selection calendars and text boxes

for powerpoint for microsoft 365

these are the main differences first off

what some may know of as the dictate

feature on the windows version

is not yet available on the mac version

you'll have to use mac's built-in

voice to text setting instead located in

system preferences

under the slideshow tab in order to

present with presenter view

click the presenter view button

lastly to show the ruler to help you

align objects on your slides

you can enable it by going to the view

tab then

check the check box for ruler for any

microsoft app on a mac

when you quit without saving the dialog

box is slightly different

if you are logged into your onedrive

account the default saving place is one

drive

using onedrive frees up your local hard

drive space for files you don't want to

store in the cloud

if you simply want to save the file to

your mac

click the on my mac button you can fill

out and make your selections as you

normally would to save your documents

if you're worried about compatibility

don't be as long as you are using

microsoft 365 apps

any files you create will always work on

both systems

as you can see microsoft 365 for mac

may have some slight differences but

most of the regular functions and

features are located on the same tabs

and work the same to learn more you can

check out our other office lessons

and easily follow along using your mac

or macbook

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