Tugas Sekretaris | Kesekretariatan, Sekretariat dan Sekretaris Section 4

Summary

In this video, the role of a secretary is discussed, focusing on the different types of tasks they manage. The secretary's duties are categorized into three types: routine tasks (like correspondence, filing, and scheduling), specific tasks based on instructions (such as preparing meetings, travel arrangements, and reports), and creative tasks (including planning, improving efficiency, and personal development). The video provides clear examples for each category and emphasizes the importance of a secretary's initiative in enhancing office efficiency. The presenter also encourages viewers to like, comment, and subscribe to the channel.

Takeaways

• 😀 Secretarial duties are divided into three main categories: routine tasks, special or instructed tasks, and creative tasks.
• 😀 Routine tasks include common daily responsibilities such as correspondence management, filing, receiving guests, and handling phone calls.
• 😀 Special tasks are those performed only when instructed by leadership, such as preparing meetings, business trips, or financial reports.
• 😀 Creative tasks are self-initiated by the secretary to improve efficiency and personal development without needing direct instructions from superiors.
• 😀 Routine tasks must be carried out regularly and are typically consistent from day to day without needing special instructions.
• 😀 Special tasks are carried out when explicitly instructed by the boss, and they tend to be project-specific, like preparing for a meeting or organizing a trip.
• 😀 Creative tasks focus on personal and professional growth, including planning work, understanding office machinery, and language courses.
• 😀 Examples of routine tasks include making correspondence, managing files, and arranging the boss's schedule.
• 😀 Creative tasks also include improving office conditions, such as preparing office equipment or researching business-related knowledge.
• 😀 Secretaries are encouraged to take initiative and innovate in their roles to lighten the workload of their superiors and improve workplace productivity.

Q & A

What are the three types of tasks a secretary performs according to the video?

The three types of tasks a secretary performs are routine tasks, special or instructed tasks, and creative tasks.

What does a routine task entail for a secretary?

A routine task involves common duties that the secretary faces almost every day without waiting for specific instructions from the boss. These tasks are carried out based on established responsibilities.

Can you give examples of routine tasks that a secretary handles?

Examples of routine tasks include preparing correspondence letters, organizing and managing files, answering phones, managing appointments, scheduling the boss's events, and preparing reports.

What are special or instructed tasks for a secretary?

Special or instructed tasks are tasks that do not need to be performed daily but are done only when there is a specific directive from the boss.

What are some examples of special tasks that a secretary might perform?

Special tasks include preparing meetings, taking meeting notes, arranging business trips for the boss, preparing presentations, and managing financial reports.

How are creative tasks different from routine and special tasks for a secretary?

Creative tasks are self-initiated by the secretary without explicit instructions from the boss. These tasks involve considering the need to undertake certain activities to help ease the workload of the boss.

What are some examples of creative tasks for a secretary?

Creative tasks include planning work, studying small books or knowledge on office-related topics, improving personal development, preparing office equipment, learning about office machinery, and attending foreign language courses or personality development courses.

What is the primary objective behind performing creative tasks?

The primary objective of creative tasks is to develop the secretary's own skills, enhance work efficiency, and assist in easing the workload of the boss.

What does the video suggest regarding the importance of personal development for a secretary?

The video emphasizes that personal development is crucial for a secretary. It includes improving professional skills, learning new languages, and enhancing personality traits, which contribute to more efficient work in the office.

How should a secretary approach their work to be successful in their role?

A secretary should perform their routine tasks diligently, follow instructions for special tasks, and proactively engage in creative tasks that can improve both their personal growth and work efficiency. They should be adaptable and anticipate the needs of their boss.