Membuat dan Mengirim Sertifikat Otomatis Google Slide-Google Sheets (Autocrat Tutorial)

Summary

This tutorial demonstrates how to automatically create and send certificates using Google Slides, Google Sheets, and the Autocrat add-on in Google Workspace for Education. The video guides viewers through the process of preparing a Google Sheet with participant details, creating a certificate template in Google Slides, and using Autocrat to merge data and generate personalized certificates. It explains how to send certificates in PDF format directly to participants' email addresses, saving time and effort for events with multiple participants. The method is efficient and ideal for large-scale certificate distribution.

Takeaways

• 😀 Prepare a Google Sheets spreadsheet with participant names, institutions, and email addresses before starting the certificate process.
• 😀 Ensure that the email addresses in the spreadsheet are active and correct to avoid sending errors.
• 😀 Create a Google Slides template for the certificate, ensuring all details like the participant's name and institution are customizable.
• 😀 Double-check the text and data on the certificate template for accuracy before proceeding with the automation.
• 😀 Use the Autocrat add-on in Google Sheets to automate the process of generating and sending certificates.
• 😀 Select the Google Slides template and map the data fields, such as the participant's name, from the Google Sheets document to the certificate.
• 😀 Choose PDF as the output format for the certificates to ensure they are ready for email distribution.
• 😀 Set up email sharing options to send the generated certificates to participants automatically through the provided email addresses.
• 😀 After setting up everything, click 'Run' in Autocrat to start the automatic certificate generation and emailing process.
• 😀 Autocrat provides real-time status updates, allowing you to track whether the certificates have been successfully sent.
• 😀 The process helps save time when sending certificates to a large number of participants, automating what would otherwise be a manual and time-consuming task.

Q & A

What is the main topic of the video?

The video demonstrates how to create and send certificates automatically using Google Slides, Google Sheets, and the Autocrat add-on within Google Workspace for Education.

What is the first step to start the process?

The first step is to prepare a Google Sheets document containing participant information such as name, institution, and email address.

What should participants provide in the Google Sheets document?

Participants need to provide their full name, institution, and a valid email address, which will be used to send the certificates.

What role does Google Slides play in this process?

Google Slides is used to create the certificate template. The template can be customized with dynamic fields like participant names, which are then automatically filled using data from Google Sheets.

How is the certificate template structured in Google Slides?

The certificate template contains placeholders, such as for the participant's name, which will be replaced automatically using the data from the Google Sheets document.

What is Autocrat and how is it used?

Autocrat is an add-on for Google Sheets that automates the process of generating and sending personalized documents, such as certificates, based on data in a spreadsheet.

How do you launch the Autocrat add-on in Google Sheets?

To launch Autocrat, you need to click on the 'Add-ons' menu in Google Sheets, select 'Autocrat', and then click 'Launch'.

What file format should the certificates be saved in?

The certificates should be saved as PDF files to be sent to the participants via email.

How do you specify where the certificates will be saved?

In Autocrat, you can specify a folder in Google Drive where the generated PDF certificates will be stored.

What happens once the certificates are generated?

Once the certificates are generated, they are automatically sent to the participants' email addresses, as specified in the Google Sheets document.