iGCSE First Language English - How to write a formal report (Non-fiction writing)

Summary

In this video, an experienced English teacher guides IGCSE students through the process of formal report writing. The teacher emphasizes the importance of mastering this skill for the Cambridge exam, providing clear instructions on structure, style, and language. The report's three key sections are explained: the overview, the main body, and the conclusion with recommendations. Practical examples and tips are given to help students understand how to write objectively, use third-person voice, and organize their work effectively. With a focus on practice, this video aims to boost students' confidence in tackling formal report writing tasks.

Takeaways

• 😀 Report writing is an essential skill for the Cambridge First Language English exam, and students should be confident in all text types, including formal reports.
• 😀 Formal reports serve two main purposes: documenting observations or investigations and offering solutions to problems identified during the investigation.
• 😀 The structure of a formal report typically includes three parts: an overview, the main body, and a conclusion, which may include subheadings for clarity.
• 😀 The overview establishes the purpose of the report and the goals of the investigation, while the main body addresses the problems found.
• 😀 A formal report’s conclusion suggests sensible solutions to the problems identified, offering practical recommendations for improvement.
• 😀 The voice and style of a formal report must be objective and factual, avoiding figurative language or flowery expressions.
• 😀 When writing a formal report, it's important to use the third-person perspective to maintain objectivity and avoid personal bias.
• 😀 Using facts, statistics, and feedback from relevant parties (e.g., staff, students, parents) can help reinforce the report's findings and recommendations.
• 😀 Presentational features such as an appropriate title, suitable subheadings, and potentially bullet points help organize the content and improve readability.
• 😀 Practice is key to becoming confident in writing formal reports, and students should aim to master all aspects of non-fiction writing for their exams.

Q & A

What are the two main functions of a formal report?

The two main functions of a formal report are to serve as a record of something that has been observed or investigated, and to highlight problems and offer solutions, effectively providing an appraisal.

What are the three primary sections of a formal report?

A formal report typically consists of three sections: an overview, the main body, and a conclusion. The overview outlines the purpose of the report, the main body discusses the problems observed, and the conclusion offers recommendations.

Why is the overview an important part of the report?

The overview is important because it establishes the purpose of the report, explaining why the investigation was carried out and what the report aims to achieve.

What should be included in the main body of the report?

The main body of the report should include a detailed discussion of the problems observed during the investigation, often supported by facts, statistics, and observations. It is common to organize this section using subheadings.

How should the style and tone of a formal report be maintained?

The style and tone of a formal report should remain objective and factual. This means avoiding figurative language, emotional tone, or flowery expressions. The report should be written in the third person to maintain objectivity throughout.

What is the significance of using subheadings in a formal report?

Subheadings help organize the report clearly, making it easier for the reader to follow the structure and understand different sections of the report. They are particularly useful in the main body to highlight key points and findings.

Why should bullet points be considered in a formal report?

Bullet points can be used to break down complex information into digestible chunks, making the report more readable and helping to highlight key findings or recommendations clearly.

What role do facts and statistics play in a formal report?

Facts and statistics are crucial in a formal report as they provide evidence to support the findings and recommendations. They help make the report more credible and objective.

Can quotes from interviews be included in a formal report? If so, how?

Yes, quotes from interviews can be included in a formal report. They can be incorporated in the 'Feedback Gathered' section and can be presented as direct or reported speech, depending on the format chosen.

What is the purpose of the conclusion in a formal report?

The conclusion summarizes the findings of the report and offers recommendations to address the identified problems. It may also include suggestions for further investigations or actions to be taken.