Suwandi - Lampiran 06 - Dokumen Berita Acara Pengadaan Langsung dan Formulir SPK

Summary

This presentation by Suandi, from the Department of Industry and Trade of Bangka Belitung, focuses on the process of creating a Surat Perintah Kerja (SPK) for a catering contract related to a stunting prevention program for pregnant women. It details the steps in drafting the SPK, including defining service scope, setting quality and delivery standards, and ensuring legal compliance. The speaker also emphasizes the importance of risk management, monitoring, and adherence to payment and penalty clauses. The SPK form plays a vital role in ensuring a transparent, accountable, and well-executed procurement process for public services.

Takeaways

• 😀 The speaker, Suandi, introduces himself as a representative of the Department of Industry and Trade of Bangka Belitung Province and is presenting a workbook related to contract management for public procurement officers in 2024.
• 😀 The presentation focuses on creating and managing a Surat Perintah Kerja (SPK), a formal work order for a catering contract in a health event aimed at preventing stunting in pregnant women.
• 😀 The event will take place on May 18, 2024, with 21,100 participants across 10 districts, and the total budget for the project is IDR 140 million, with the contract value set at IDR 126 million after negotiation.
• 😀 The speaker emphasizes the importance of understanding the procurement workbook and the necessary steps to create the SPK, including detailed specifications and terms for the catering service.
• 😀 The key components of the SPK include the name of the work unit, contract number, the supplier’s details, event description, budget allocation, and the project timeline.
• 😀 The SPK must include specific contract terms, such as the scope of work, which includes catering services like box lunches and snacks for 2,100 participants, and ensures timely delivery and quality standards.
• 😀 The contract is governed by Indonesian law and includes provisions for taxes, ownership of goods, and addressing defects in service or quality.
• 😀 Risk management provisions are important, including ensuring that food is delivered on time and that catering staff are available at the event to prevent operational delays.
• 😀 Payment to the supplier will occur after full completion of the work, with penalties for delays, and any disputes will be resolved through arbitration or court if needed.
• 😀 The speaker outlines general terms and conditions in the SPK, such as provisions for quality assurance, project scope changes, risk management, and potential contract termination based on performance or breach of agreement.

Q & A

What is the main focus of Suandi's presentation?

The main focus of Suandi's presentation is on managing public procurement contracts, specifically the process of preparing and completing a procurement contract (SPK) for a catering service related to a stunting prevention program targeting pregnant women.

What is the scope of the procurement discussed in the presentation?

The procurement involves providing catering services for a one-day event aimed at preventing stunting for pregnant women, with 21,100 participants across 10 districts, scheduled for May 18, 2024.

How was the contract value determined?

The contract value was determined through a process involving HPS (estimated cost), which was initially calculated at 136.5 million IDR. After evaluating bids and negotiations, the final contract value was set at 126 million IDR.

What are some of the challenges identified in the procurement process?

Some challenges include delays in service delivery, lack of catering staff being present in certain areas (specifically in districts C, I, and J), and the risk of missing deadlines for food delivery.

What mitigation strategies were proposed to handle the risks and challenges?

The mitigation strategies include ensuring that food is delivered 30 minutes before the scheduled meal times, and having a standby catering staff member at each location to ensure timely service.

What are some of the key elements included in the SPK (Surat Perintah Kerja)?

The SPK includes important details such as the work scope, specifications, contract value, participant numbers, service quality standards, penalties for non-compliance, payment terms, and provisions for dispute resolution.

What is the significance of including quality and delivery standards in the SPK?

Including quality and delivery standards in the SPK ensures that the contractor meets the expected service levels. It provides clear guidelines on what constitutes acceptable work, such as the provision of specific food types, timely delivery, and appropriate staffing.

How does the SPK address issues related to delays and penalties?

The SPK stipulates that delays in the completion of work can result in penalties, including fines. It also includes provisions for extending deadlines if delays are due to circumstances beyond the contractor's control, with appropriate documentation.

What steps are involved in the payment process as per the SPK?

The payment process involves the contractor submitting a payment request, which is then reviewed by the PPK (Project Manager). Payment is made after the work is completed 100%, with necessary deductions for taxes and fines. Payments are typically made within 7 days of approval.

What are the provisions for resolving disputes under the SPK?

The SPK includes provisions for resolving disputes through mutual discussion. If this is not successful, the dispute may be settled through arbitration or through the court system, as per Indonesian law.