How To Write a Professional Email | For Students, By Students

Centre for Teaching and Learning (CTL)
18 Jan 201902:32

Summary

TLDRThis engaging script uses the analogy of making a sandwich to teach students how to write effective emails. It emphasizes the importance of structure, tone, and professionalism, outlining key components such as a clear subject line, respectful greeting, concise body, and a proper signature. The script warns against aggressive language and spammy communication, advocating for a respectful relationship with professors. By likening good emails to well-made sandwiches, it encourages students to communicate thoughtfully and effectively, ensuring they receive professional responses.

Takeaways

  • 😀 A good email is like a well-made sandwich: it requires a strong foundation and proper layers.
  • 😀 Avoid sending 'moldy' emails; always strive for clarity and professionalism.
  • 😀 The tone of your email should be respectful and appropriate for the context.
  • 😀 Use a clear and concise subject line to indicate the purpose of your email.
  • 😀 Always address your professors with their proper titles to maintain professionalism.
  • 😀 Include essential information like your name, student number, course, and class day in your email.
  • 😀 The body of your email should be clear, concise, and directly state your purpose.
  • 😀 End your email with a professional signature to add a finishing touch.
  • 😀 Best practice is to send emails from your school email account for legitimacy.
  • 😀 Avoid using aggressive language or excessive emails; maintain a respectful communication style.

Q & A

  • What is the main analogy used in the script to explain email writing?

    -The script compares writing an email to making a sandwich, emphasizing the need for a solid foundation and proper layers.

  • What are the key components of a good email according to the script?

    -A good email should have a proper tone, subject line, greeting, body, and signature.

  • Why is tone important in an email?

    -Tone sets the mood of the communication; a respectful tone fosters professionalism and positive relationships.

  • How should you address a professor in an email?

    -You should use their title and last name, avoiding casual greetings like 'hey.'

  • What is meant by the term 'too much sauce' in the context of email writing?

    -'Too much sauce' refers to aggressive or overly emotional language in emails, which can be off-putting.

  • What should the subject line of an email include?

    -The subject line should be detailed and directly related to the email's content, making it clear what the email is about.

  • What elements should be included in the body of an email?

    -The body should clearly state the purpose of the email, be concise, and convey the message correctly.

  • Why is it important to include your student information in an email?

    -Including your name, student number, and course helps the professor identify you among many students.

  • What is the best practice for sending emails to professors?

    -The best practice is to send emails from your school email account to maintain professionalism.

  • How can following these email guidelines impact student-professor relationships?

    -By adhering to these guidelines, students can foster a more respectful and professional relationship with their professors, leading to better communication.

Outlines

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Mindmap

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Keywords

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Highlights

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Transcripts

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Email EtiquetteProfessional CommunicationStudent TipsCollege AdviceTone ManagementAcademic SuccessTeacher InteractionEmail StructureEngaging ContentEffective Writing
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