How to use Kanban boards in Notion to visualize progress? ( enquiry )

Summary

This video will guide viewers on enhancing their use of Kanban boards in Notion. It addresses common issues like excessive table creation and offers solutions. The tutorial will cover creating filters to generate multiple command boards, catering to different perspectives and projects. The aim is to demonstrate how to make Kanban boards more manageable and useful, especially when dealing with over 20-30 items, by leveraging Notion's features.

Takeaways

• 📋 Kanban boards in Notion can be optimized to avoid creating too many tables, which can become cumbersome to manage.
• 🔍 Filters in Notion can be utilized to create different views and commands from a single table, enhancing the functionality of Kanban boards.
• 👥 Multiple command boards are beneficial for teams and individuals handling multiple projects, as they provide tailored perspectives for each user.
• 🚫 Having too many items on a single Kanban board can reduce its effectiveness, as it becomes difficult to remember and manage tasks.
• 🎥 The speaker is planning to create a video tutorial on how to effectively use Kanban boards in Notion and is seeking feedback on what to include.
• 🛠 The tutorial will cover the creation of a command board, the use of filters, and the creation of views within Notion to make Kanban boards more useful.
• 🤝 The speaker encourages audience interaction by asking for questions and suggestions to improve the upcoming video content.
• 📈 The usefulness of Kanban boards increases with the ability to segment tasks and view them from different angles, which Notion's features can facilitate.
• 📊 Kanban as a view is about moving tasks from one state to another, and Notion's tools can help in managing this workflow efficiently.
• 💡 The video will demonstrate practical ways to make Kanban boards more user-friendly and aligned with the needs of the end-users.

Q & A

What is the main issue people face with Kanban boards in Notion?

One of the main issues is creating too many tables, which can lead to complexity and difficulty in managing tasks effectively.

Why is it not necessary to create many tables in Notion for Kanban boards?

Creating many tables can lead to confusion and redundancy. Instead, focusing on using filters and views can provide a more organized and efficient approach to managing tasks on a Kanban board.

What is the primary function of a Kanban board according to the script?

The primary function of a Kanban board is to visualize the workflow by moving tasks from left to right, representing their progression through different stages.

How can filters enhance the usability of Kanban boards in Notion?

Filters in Notion can be used to create different views and command boards, allowing users to tailor the Kanban board to their specific needs and perspectives.

What is the suggested limit for the number of items on a Kanban board for optimal usability?

The script suggests that the usefulness of a Kanban board diminishes when there are more than 20-30 items on a single board, as it becomes difficult to remember and manage all the tasks.

Why is it beneficial to have multiple command boards instead of one?

Multiple command boards are beneficial for teams or individuals with multiple projects, as they allow for better organization and focus on specific tasks or project stages.

What are the key features of Notion that can be used to improve Kanban board functionality?

Key features include creating filters, views, and command boards, which can be used to customize the Kanban board for different users or projects.

What is the purpose of the video the speaker is planning to create?

The purpose of the video is to demonstrate how to effectively use Kanban boards in Notion, including creating command boards, utilizing filters, and making the boards useful for end-users.

How can viewers provide feedback for the planned video on using Kanban boards in Notion?

Viewers can provide feedback by asking questions or suggesting topics they would like to be included in the video, which the speaker will appreciate before starting the video production.

What are the main topics the speaker plans to cover in the video about Kanban boards in Notion?

The main topics include creating a command board, using filters, creating views, and making the Kanban board useful for the end user.

Why is it important to remember tasks and manage them effectively on a Kanban board?

Effectively remembering and managing tasks on a Kanban board is important for maintaining productivity and ensuring that all tasks are completed in a timely manner.