Yokogawa Electric Uses AI to Transform Its Talent Management | Workday

Workday

12 Aug 202402:58

Summary

TLDRThe video script discusses the role of Yokogawa Electric in developing and maintaining a process management system for building improvements. It highlights the transition from a centralized HR system to a more integrated system that allows employees and managers to manage their profiles and careers. The introduction of this system has unified disparate processes and data, making company-wide data more visible and accessible. The script also mentions the potential of AI and machine learning to further enhance predictive analytics in the future, emphasizing the ongoing partnership with WADI as a significant contribution to Yokogawa's journey.

Takeaways

🏢 The primary work at Yokogawa Electric involves process management systems development, operation, and maintenance.
🌐 Upon joining Yokogawa, the speaker noticed that the HR system was centralized in the head office, while other regions used different systems, leading to fragmented processes and data.
🔄 Before the introduction of the new system, the previous HR system was called 'centriHR', which was used by some but not all employees and managers.
💼 The transition from 'centriHR' to a new system has shifted the dynamic from employees and managers merely inputting data to actively using the system to manage their career and talent profiles.
🔄 The new system has transformed the role of HR from merely supporting the system to a more active involvement in managing employee profiles and career development.
📈 One of the biggest benefits of the new system is the increased visibility of data, which has allowed for a more unified view of company-wide information.
📊 The introduction of the system has enabled Yokogawa to have a clearer picture of their workforce through dashboards like 'genderAnddiversity', which was not possible before.
🤖 The speaker believes that AI and machine learning will play a significant role in Yokogawa's future, potentially enabling predictive analytics.
🤝 The partnership between Yokogawa and the new system provider is seen as a long-term commitment, not just a one-time implementation.
🚀 The speaker views the introduction of the new system as the first step in a journey of continuous improvement and not as a final destination.

Q & A

What is the main focus of the speaker's work at Yokogawa?
-The speaker's work at Yokogawa primarily involves the development, operation, and maintenance of process management systems.
What was the situation with Yokogawa's personnel system before the introduction of Workday?
-Before Workday was introduced, Yokogawa had a decentralized system where the head office used a system called 'centriHR', and other regions and countries used different systems, resulting in a fragmented process and data management.
What was the name of the personnel system used by Yokogawa before Workday?
-The personnel system used by Yokogawa before Workday was called 'centriHR'.
How did the introduction of Workday change the way employees and managers interact with the personnel system?
-After the introduction of Workday, employees and managers started using the system to manage their own career and talent profiles, with HR providing support, rather than being the primary users as before.
What does the speaker believe is the biggest benefit of Workday's introduction at Yokogawa?
-The speaker believes that the biggest benefit of Workday's introduction is the increased visibility of data, allowing for a more unified view of the company's human resources.
How long has it been since Workday was introduced at Yokogawa according to the speaker?
-It has been less than a year since Workday was introduced at Yokogawa.
What kind of tools or dashboards have become visible since the introduction of Workday?
-Since the introduction of Workday, tools such as 'Headcount Nutrition', 'Gender and Diversity Dashboard', and other visualization tools have become available, providing a comprehensive view of the company's workforce.
What role does the speaker see for AI and machine learning in Yokogawa's future?
-The speaker believes that AI and machine learning will play a significant role in Yokogawa's future, enabling predictive analytics and other advanced functionalities.
What is the speaker's view on the partnership between Yokogawa and Workday?
-The speaker views the partnership between Yokogawa and Workday as a significant and ongoing collaboration, rather than a one-time implementation.
What does the speaker suggest is the next step for Yokogawa in terms of Workday utilization?
-The speaker suggests that the introduction of Workday is just the beginning and that Yokogawa will continue to explore and implement its features to further enhance their HR processes.
How does the speaker describe the transition from the previous HR system to Workday?
-The speaker describes the transition as a shift from a system primarily used by HR to one that is utilized by both employees and managers to manage their own profiles and careers.

Outlines

00:00

🛠️ Process Management System Development and Maintenance

The speaker discusses their role in Yokogawa Electric, which involves the development, operation, and maintenance of process management systems. They mention the introduction of a new HR system that has unified the previously disparate processes and data management across different regions and countries within the company. This centralized system has replaced the previous 'centriHR' system, which was only used at the headquarters. The new system, referred to as 'Eisen', has transformed the way employees and managers interact with HR processes, allowing them to manage their career and talent profiles more autonomously.

Mindmap

Keywords

💡Process Management System

A process management system is a set of tools and methodologies used to plan, execute, monitor, and analyze a company's business processes. In the context of the video, it refers to the development, operation, and introduction of such systems to improve the efficiency of business operations. The script mentions the implementation of a process management system that has helped to streamline various processes within the company.

💡HR System

An HR system, or Human Resources system, is a software platform that automates and manages various HR processes such as recruitment, employee data management, and payroll. The script discusses the introduction of a new HR system that centralized the previously disparate systems used in different regions and countries, leading to a more unified approach to human resource management.

💡Data Integration

Data integration is the process of combining data from different sources into a single, cohesive view. The video's theme revolves around the challenges and benefits of integrating various data sets, as illustrated by the transition from a fragmented system to a unified one, which allowed for better visibility and management of employee data.

💡Employee and Manager Engagement

Employee and manager engagement refers to the active involvement and participation of both groups in the processes and systems of an organization. The script highlights a shift from a system where only HR was involved to one where both employees and managers actively use the system to manage their career and talent profiles.

💡Career Development

Career development involves the growth and advancement of an individual's professional life. In the script, the new system allows employees to map out their career paths and talent profiles, indicating a move towards a more self-driven approach to professional growth within the company.

💡Data Visibility

Data visibility is the ability to easily access and understand data within an organization. The script emphasizes the benefits of increased data visibility, which has allowed the company to have a clearer picture of its workforce through tools like dashboards, a year after the introduction of the new system.

💡AI and Machine Learning

AI, or artificial intelligence, and machine learning are technologies that enable computers to learn from and make decisions based on data. The video suggests that the integration of AI and machine learning into the company's systems will further enhance data analysis and predictive capabilities in the future.

💡Workday

Workday is a specific software platform used for human capital management and财务管理. In the script, it is mentioned as the new HR system that the company has adopted, which has significantly impacted how HR processes are managed and how data is integrated and made visible.

💡Partnership

A partnership in a business context refers to a collaborative relationship between two entities that work together to achieve common goals. The script implies a strong partnership between the company and Workday, indicating a successful collaboration that has contributed to the company's HR system transformation.

💡Continuous Improvement

Continuous improvement is the ongoing process of enhancing products, services, or processes. The script suggests that the introduction of Workday is not the end but rather the beginning of a journey towards continuous improvement in the company's HR management and data handling.

Highlights

Introduction of a new process management system for building improvements at Yokogawa Electric.

Development, operation, and maintenance of the process management system are key job responsibilities.

The personnel system was introduced when the narrator joined Yokogawa, initially only available at the head office.

Different regions and countries were using separate systems, leading to fragmented processes and data management.

Prior to the introduction of the new system, the personnel system was known as 'centriHR', with limited usage.

After the introduction of the new system, there was a shift from 'centri' to 'Eisen', indicating a change in system utilization.

The new system, 'Eisen', supports employees and managers in managing their profiles and talent profiles.

The transition to 'Eisen' has been a significant contribution to Yokogawa's operations.

One of the biggest benefits of 'Eisen' is the increased visibility of data.

In the first year since the introduction of 'Eisen', data has started to be consolidated and organized.

The introduction of 'Eisen' has enabled the visibility of overall organizational data through dashboards like 'Nutrition' and 'genderAnddiversity'.

AI and machine learning are expected to play a significant role in Yokogawa's future, enhancing predictive analytics.

The partnership between Yokogawa and 'Wadi' is well-established and considered a key component of Yokogawa's journey.

The introduction of 'Wadi' is not the end but rather the beginning of Yokogawa's ongoing digital transformation.

Yokogawa views the implementation of 'Wadi' as just the first step in a broader digital strategy.