Interreg Europe: Understanding staff costs
Summary
TLDRCette vidéo explique comment déclarer les coûts de personnel dans les projets Interreg. Elle décrit ce que sont les coûts de personnel, comment les prouver avec des contrats de travail, et quelles dépenses peuvent être réclamées. Elle explique la méthode du pourcentage fixe pour estimer le temps passé sur le projet, comment définir ce pourcentage et quand le mettre à jour. Des exemples concrets de pourcentages sont fournis. Enfin, elle montre comment reporter facilement ces coûts dans le portail Interreg, ligne par mois par employé. Son but est d'aider les partenaires de projets Interreg à déclarer correctement les coûts de leur personnel.
Takeaways
- 😀 Les coûts de personnel concernent uniquement les membres du personnel employés directement par l'organisation partenaire et travaillant directement sur le projet.
- 📝 Les coûts des employés des membres qui ne sont pas employés directement par l'organisation partenaire ne peuvent pas être rapportés comme coûts de personnel.
- 🔍 Pour prouver qu'ils sont votre personnel, vous pouvez utiliser un contrat de travail ou tout autre document légal prouvant la relation d'emploi.
- 💰 Vous pouvez réclamer le coût brut d'emploi, incluant les taxes d'emploi, les contributions de sécurité sociale, et les bonus, tant qu'ils sont impliqués dans le projet et font partie des pratiques habituelles de l'organisation.
- 📊 Le pourcentage fixe est la seule méthode utilisée pour calculer les coûts de personnel, applicable que vous travailliez à temps plein ou à temps partiel sur le projet.
- 📝 La lettre d'assignation des tâches définit le pourcentage fixe du temps qu'un employé consacre au projet, incluant une description du rôle et des responsabilités.
- 🔄 Le pourcentage fixe peut être ajusté en cas de changement des tâches et responsabilités de l'employé, mais ne devrait pas être mis à jour trop fréquemment.
- 🕒 Le pourcentage fixe vise à refléter de manière moyenne l'implication réelle de l'employé dans le projet, sans nécessiter de feuilles de temps.
- 📑 Pour rapporter les coûts de personnel dans le portail, vous devez inscrire chaque mois dans une nouvelle ligne par employé.
- 🔎 Si vous avez des questions ou besoin d'assistance, n'hésitez pas à contacter vos officiers au secrétariat.
Q & A
Qu'est-ce que les coûts de personnel?
-Les coûts de personnel sont les coûts pour le personnel employé directement par l'organisation partenaire et travaillant sur le projet Interreg.
Quels documents sont nécessaires pour prouver l'emploi du personnel?
-Un contrat de travail ou tout autre document légal prouvant la relation de travail entre l'employé et l'organisation partenaire.
Quels coûts peuvent être réclamés pour le personnel?
-Le coût brut de l'emploi, y compris les charges sociales et fiscales, tant que l'employeur ne peut pas les récupérer. Les primes peuvent également être réclamées si elles font partie des pratiques habituelles de l'organisation.
À quoi sert la lettre d'affectation des tâches?
-La lettre d'affectation des tâches définit le pourcentage fixe de temps qu'un employé consacre au projet et décrit son rôle et ses tâches.
Comment définir un pourcentage plausible pour un employé?
-Il faut identifier les tâches dont l'employé sera responsable dans le projet et estimer le temps qu'il y consacrera, en tenant compte d'éventuels autres projets ou tâches.
À quelle fréquence le pourcentage fixe peut-il être mis à jour?
-En cas de changement des tâches et responsabilités de l'employé ayant un impact sur le temps consacré au projet Interreg.
Le pourcentage fixe doit-il refléter exactement le temps réel passé sur le projet?
-Non, le pourcentage fixe est une moyenne du temps passé sur la durée totale du projet. Des fluctuations sont acceptables d'une période à l'autre.
Faut-il remplir des feuilles de temps avec le pourcentage fixe?
-Non, aucune feuille de temps n'est nécessaire. Le pourcentage fixe doit seulement être documenté dans le contrat de travail et la lettre d'affectation des tâches.
Comment reporter les coûts de personnel dans le portail?
-Il faut reporter un mois par ligne par employé. Le portail générera un échantillon de 10 éléments pour vérification.
Où trouver de l'aide supplémentaire sur les coûts de personnel Interreg?
-Vous pouvez contacter les agents du secrétariat Interreg, qui sont là pour vous aider.
Outlines
📊 Introduction aux coûts de personnel
Cette section présente Alexi, Anu et Sean, des officiers financiers qui expliquent les bases des coûts de personnel dans le cadre d'un projet. Ils précisent que seule la méthode du pourcentage fixe est utilisée pour calculer ces coûts, applicable aux employés à temps plein ou partiel. La vidéo se divise en trois parties : les principes de base des coûts de personnel, la définition d'un pourcentage plausible pour différents employés, et enfin, la manière de rapporter ces coûts dans le portail. Ils détaillent que les coûts de personnel concernent uniquement les membres du personnel employés directement par l'organisation partenaire travaillant sur le projet. Les coûts pour le personnel d'entreprises internes séparées légalement ou le personnel de membres non employés directement ne peuvent être comptabilisés comme coûts de personnel. Ils expliquent également quels types de coûts peuvent être réclamés, y compris les taxes d'emploi, les contributions à la sécurité sociale non récupérables par l'employeur, et les bonus. Pour prouver l'appartenance du personnel, un contrat de travail ou tout document légal attestant de la relation d'emploi est nécessaire.
🔍 Définition et rapport des pourcentages fixes
Dans cette section, les officiers financiers Kami et Venzo discutent de la manière de définir un pourcentage fixe pour le rapport des coûts de personnel dans le cadre d'Interreg Europe. Ils expliquent l'importance de la lettre d'attribution des tâches, qui détaille le pourcentage de temps qu'un employé consacre au projet, son rôle et ses responsabilités. Cette lettre doit être signée au début de la période à laquelle elle s'applique. Ils soulignent que le pourcentage fixe devrait refléter une moyenne du temps passé par un employé sur le projet et qu'il n'est pas nécessaire de soumettre des feuilles de temps. Des exemples concrets sont donnés pour illustrer comment déterminer un pourcentage plausible pour différents employés en fonction de leur implication dans le projet. Enfin, R conclut en expliquant comment reporter les coûts de personnel dans le portail, en insistant sur l'importance de saisir chaque mois dans une nouvelle ligne pour chaque employé, ce qui facilite la vérification par le contrôleur.
Mindmap
Keywords
💡frais de personnel
💡pourcentage fixe
💡lettre de mission
💡éligibilité
💡preuves
💡pourcentage plausible
💡moyenne
💡révision
💡feuilles de temps
💡portail
Highlights
Staff costs cover only staff directly employed by the partner organization working on the project
Staff costs cannot be claimed for staff of member organizations or separate legal entities
Employment contracts prove the employment relationship between staff and the partner organization
Gross employment costs like salaries, employment taxes and social security contributions can be claimed
Bonuses can be claimed if the employer is involved in the project and they are part of usual practices
Supporting documents like employment contracts, pay slips, proofs of payment are uploaded to the portal
The fixed percentage method is used to calculate and report staff costs
The task assignment letter sets the fixed percentage each employee works on the project
The fixed percentage should reflect the average time an employee spends on the project
The fixed percentage does not need to reflect 100% the time spent on the project every period
The fixed percentage is documented in employment contracts and task assignment letters, no separate timesheets needed
Example employee 1 works 75% on lead project and also supports another project
Example employee 2 works 20% as financial manager on one project and has other duties
Example director works 5% only attending some meetings and getting project updates
Staff costs are reported in the portal as one line per employee per month
Transcripts
hello my name is Alexi I'm finance
officer here at the Joint secretary at
in Li if you landed on this video it's
probably because you have questions
about staff cost but don't worry there
is only one method that we are using
currently the fixed percentage and you
can use it whether you're working
full-time or part-time on the project
the video will be divided in three parts
the first part will be the basics of the
staff cost then the second part will be
how to define a plausible percentage for
your different employees and see how the
fixed percentage Works in general the
third and last part will be about
reporting staff cost into the portal
hello I am Anu and I'm finance officer
hello everyone I'm seen and I'm also a
finance officer let's start with the
basics of Staff cost and Define what it
covers so what do you mean by staff cost
so as the name stands for IT staff costs
are only for staff members meaning the
staff employed by your partner
organization and working directly on
your
project all right so if I am an
association or a network only the staff
directly employed by my organization can
be reported as staff cost this means the
staff of my members which are not
directly employed by me as a partner
cannot be reported as staff cost also if
I work with an in-house company who is a
separate legal entity their cost for the
staff working on the project cannot be
reported as staff cost indeed they are
not directly employed by the partner
organization their cost can be reported
as external expertise and services as
long as there is a cash flow between the
partner organization and the in-house
company this means that there is
actually a reimbursement a payment from
the partner to the HH House Company so
how do we proove they are my staff well
you can prove they are your staff
members with an employment contract or
any other legal document proving the
employment relationship between the
employee and a partner organization
ation so the employment contract can be
signed before the beginning of the
project it does not need to be made only
for the project what cost can be claimed
you can claim the gross employment cost
this includes the employment taxes the
social security contribution as long as
the employer cannot recover the costs
bonuses may also be claimed as long as
the employer is involved in the project
and they are part of the usual practices
in the organization in case of that you
can always check with your controller if
cost can be determined eligible so what
are the supporting documents needed well
you will be uploading all the supporting
documents directly in the portal for
staff cost in most cases you will
provide the signed Employment contract
the pay slips uh with the details of the
gross employment cost the proof of
payment and the task assignment letter
for the employment contract and the task
assignment letter you will provide them
once at the beginning of the project and
then upload them again only in case of
change hello I'm Kami and I'm venzo we
are Finance officers and we're here to
tell you more about the fixed percentage
let's now see how the fixed percentage
to report staff cost to interact Europe
of works and how to define a plausible
percentage for your
employees what is a task assignment
letter the task assignment letter sets
out the fixed percentage in employee
works on the project it contains several
information the percentage of time the
employee will dedicate to the project
per month a description of the role of
the employee in the project for instance
if this person will be in charge of
project coordination financial
management or communication management
as well as description of the task and
responsibilities assigned to this
employee when should the task assignment
letter be signed the task assignment
letter is usually issued at the
beginning of the period it applies to
and it is Data then signed by both the
employee and the line manager or
supervisor you may find the task
assignment Lea model on our website
that's a template that contains all the
minimum requirements needed by the
program but in case of Doubt do not
hesitate to ask your controller if
several persons from your organization
work on the project then a fixed
percentage should be defined for each
one of them in a separated task
assignment letter how can I come up with
a percentage for an employee one of the
first things you need to do is to Define
what would be the role of the employee
in the project a good way to start is to
identify the task and D this employee
will be in charge of you should also
consider whether this person will be
involved in any other project or if he
or she has task not related to the inter
regular project by doing so you should
be able to estimate how much of their
working time they will spend performing
this task how often can the percentage
change in your organization you surely
have an un staff apprisal a performance
of review or any other opportunity to
discuss discuss your task and
responsibilities within your
organization if following such a meeting
your task and responsibilities within
the project change then the task assment
letter may be updated accordingly and if
following such a change within your task
and responsibilities also implies a
change in the time you will spend on the
project then the fixed percentage may
also be adjusted but let's make an
example and let's assume that an
employee within the organization is in
charge of both the project coordination
and communication task but after the
annual staff apprisal this person will
now be in charge only of the project
coordination task leaving the
communication to someone else in this
case the task assignment letter can be
revised in order to reflect the change
in the fixed percentage of this person
and in fact a new task assignment letter
should be issued remember though the
fixed percentage should not be updated
every
semester but what happens if the fixed
percentage does not reflect 100% the
reality of the cost spent in one period
the fixed percentage should be as close
as possible to the actual involvement of
the employee in the project however by
definition a percentage cannot always
reflect 100% accurately the time spent
on the project by an employee in every
period there might be period when the
employee spends more time on the project
and some others when the employee spends
less time on the project this is
perfectly understandable you need to
think of the fixed percentage as an
average of the time spent by an employee
on the project per month or the whole
project duration should I fill in any
time sheet that's one of the perks of
the fixed percentage you do not need to
fill in or shmit any time sheet as we
said earlier the fixed percentage needs
only to be documented in Employment
contract in the task assignment letter
or in any other official document issued
by your employer so time sheets no
longer necessary now you know how to
come up with a plausible fixed
percentage let's try to make it a bit
more concrete of course let's take the
example of an organization that is
involed ined in two inter Europe
projects one of his employees let's call
him Dwight is mostly involved in the
project bit farming Innovation where his
organization is lead partner he is the
project coordinator and he attends all
the project meetings mostly on site he
also supervises the work of his
colleagues in producing project
deliverables and is in charge of
preparing the activities and results
part of the progress report moreover he
also supports his colleagues on the
other project despite sharing his time
in two projects the of involvement of
Dwight in bit farming Innovation is way
higher this is why considering all of
his task we can imagine for Dwight a
percentage of approximately 75% the
organization got a second interre EUR
project approved called warehouse for
which an employee that we can call Jim
is involved as the Financial Manager Jim
does not only work on Warehouse project
he also works on other projects from
other programs and initiatives in
warehous Project Jim gathers also
supporting documents for the
verification of expenditure he leads all
public Pro procurement procedures and he
fills the financial side of the report
he is also the person in touch with the
controller if needed considering this
involvement in the project we could
imagine a fixed percentage of 20% for
Jim finally the director we can call him
Mike is not really involved in
implementation of project activities he
only takes part in meetings and in
Project events whenever they are
relevant for him and he gets also weekly
information about all of the projects
his organization is involved in
considering this kind of involvement we
could imagine that the fixed percentage
for Michael is around like 0o and 5% so
in fact considering such a low
involvement it is up to you to decide
whether it is really worth it to draft a
task assignment letter for Michael and
so to report this ST cost my name is R
I'm a finance officer in inter Europe
and I will tell you how to report staff
costs in the portal it's very easy you
have to report one month per one line
per employee you can now see on the
screen how it will look on the portal it
is important to put each month in a new
line since the portal will generate a 10
item sample for your controller to check
and that's wrap for today we really hope
that this series of short videos was
useful you should by now know that there
is only one staff course calculation
method in inter Europe the fixed
percentage you should know how to use it
and you should know how to define a
plausible percentage for each of your
employees it should be easier for you
now to also report this cost directly
into the portal of course if you still
have questions don't hesitate to contact
your officers at the Secretariat they're
here to help
you
Ver Más Videos Relacionados
Interreg Europe: How do staff costs work?
Interreg Europe: How to report staff costs in the Portal
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