how to make time (Googlers' time management method)

⚡️ Framework Thinking & Mental Models ⚡️
31 Jan 202311:23

Summary

TLDRThe video script details a personal struggle with time management while working at Google and running a side channel and newsletter. The creator introduces two three-minute systems to structure time effectively: the 2x3 system, dividing life into four quadrants to prioritize tasks, and a daily planner to track and adjust daily activities. The systems aim to build momentum, protect energy for priorities, and create a realistic schedule that acknowledges life's unpredictability, ultimately helping to turn inputs into productive outputs.

Takeaways

  • 🕒 The speaker struggles with time management, balancing work, personal projects, and family time.
  • 🔍 They searched for solutions and found two systems that helped them structure their time more effectively.
  • 📈 The 2x3 system involves playing two roles: the manager for the big picture and the employee for the tasks.
  • 📋 The manager role involves dividing tasks into four quadrants: Priority, Must-Dos, Random To-Dos, and Fleeting Notes.
  • 🔑 Quadrant 1 focuses on high-priority projects that are personally important but not necessarily urgent.
  • ⏳ Quadrant 2 includes Must-Dos, tasks that are expected of you and take longer than anticipated.
  • 🛒 Quadrant 3 is for Random To-Dos, capturing spontaneous tasks to free up mental space.
  • 💭 Quadrant 4, Fleeting Notes, is for capturing thoughts and ideas that come up throughout the day.
  • 📅 The daily planner is used to track time and tasks on a day-to-day basis, ensuring consistency and habit formation.
  • 🔄 The planner includes a 'For Tomorrow' section to keep track of unfinished tasks without feeling overwhelmed.
  • 🤔 The script emphasizes the importance of reflection, noting what to do less of and more of to improve personal habits.
  • 🔧 The systems discussed are tools for managing time and tasks, encouraging a focus on priorities and a realistic approach to daily planning.

Q & A

  • What is the main challenge the speaker is facing in their daily life?

    -The speaker is struggling with time management, feeling the pressure of balancing work, personal projects, and family time, and experiencing guilt when not working on certain tasks.

  • What is the '2x3 system' mentioned in the script?

    -The '2x3 system' is a time management method that involves playing two roles: the manager and the employee. It structures time into a three-day planning window with specific quadrants for different types of tasks.

  • What are the four quadrants in the 2x3 system?

    -The four quadrants are: Quadrant 1 - Priority, Quadrant 2 - Must-Dos, Quadrant 3 - Random To-Dos, and Quadrant 4 - Fleeting Notes.

  • Why is the three-day planning window used in the 2x3 system?

    -The three-day window helps to protect energy for priorities, build momentum for tasks, and account for unexpected events in daily life.

  • What is the purpose of Quadrant 1 in the 2x3 system?

    -Quadrant 1 is for high-priority projects that are exciting and high stakes, and it encourages making time for these important tasks.

  • How does the speaker use the 'Must-Dos' quadrant?

    -The 'Must-Dos' quadrant is for tasks that are expected to be completed by others and are time-consuming. It helps to visually remind the individual where their time is being spent and to balance it with their priorities.

  • What is the significance of the 'Random To-Dos' quadrant?

    -The 'Random To-Dos' quadrant is for capturing spontaneous tasks or thoughts that arise throughout the day, preventing them from occupying mental memory and allowing for better focus on priorities.

  • What is the role of the 'Fleeting Notes' quadrant in the 2x3 system?

    -The 'Fleeting Notes' quadrant serves as a physical space for jotting down quick thoughts or ideas that come to mind, which can be important or interesting and need to be captured for later.

  • How does the speaker link the 2x3 system with the daily planner?

    -The speaker links the two by ensuring that the priorities and tasks from the 2x3 system are in sync with the daily planner, allowing for a consistent and effective time management strategy.

  • What is the speaker's advice on dealing with tasks that don't get done within the three-day window?

    -The speaker suggests using the 'For Tomorrow' section to move uncompleted tasks to the next day, preventing loss of progress and reducing feelings of being overwhelmed.

  • How does the speaker incorporate reflection into their time management strategy?

    -The speaker includes a reflection section at the end of the daily planner to track habits they want to reduce and behaviors they want to increase, promoting self-awareness and personal growth.

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Keywords

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Etiquetas Relacionadas
Time ManagementProductivity TipsWork-Life BalanceGoogle EmployeeYouTube ChannelNewsletter WritingPriority SettingDaily PlannerHabit BuildingZettelkasten MethodEfficiency Techniques
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