What Does An HRIS Analyst Do?

Summary

In this video, the role of an HRIS Analyst is explained in detail. The position bridges the gap between HR and IT, ensuring HR systems run smoothly by troubleshooting issues, managing system upgrades, and ensuring data integrity and compliance. HRIS Analysts also handle data collection, report generation, and integrations between various HR systems. The video emphasizes the importance of technical expertise alongside HR knowledge and offers advice for aspiring HRIS Analysts, including gaining exposure to HR tech projects, mastering key HRIS systems, and building relevant skills for the role.

Takeaways

• 😀 HRIS Analyst roles are commonly found in large organizations with both HR and IT departments, where there is a need for a liaison with both technical and HR experience.
• 😀 As an HRIS Analyst, you'll interact with users regularly to troubleshoot issues, validate errors, and work with IT or development teams to resolve them.
• 😀 The role may involve managing both on-premise and cloud-based systems, with different processes for issue resolution depending on the system setup.
• 😀 Ensuring that HRIS systems are kept up-to-date with the latest releases, patches, and security upgrades is a critical responsibility for the role.
• 😀 Collecting, analyzing, and reporting HR-related data, such as recruitment stats, employee turnover, and benefits participation, is a key aspect of the HRIS Analyst role.
• 😀 Maintaining data integrity and ensuring compliance with security standards, especially during integrations with other systems, is vital to avoid legal or organizational risks.
• 😀 HRIS Analysts often need to manage integrations between different HR software to ensure seamless data flow across systems.
• 😀 To become an HRIS Analyst, gaining experience in HR processes and systems and learning to speak both HR and IT 'languages' is key to success.
• 😀 Familiarity with various HRIS systems such as Workday, UKG, Kronos, and SAP is essential for an HRIS Analyst to be effective in the role.
• 😀 Certifications are not a guaranteed pathway to becoming an HRIS Analyst, but gaining hands-on knowledge of the systems and their processes is crucial for success in this field.
• 😀 Communication with cross-departmental teams (HR, IT, etc.) and staying updated on system changes and issues is critical to the role of an HRIS Analyst.

Q & A

What is the role of an HRIS Analyst?

An HRIS Analyst is responsible for managing and troubleshooting issues within HR software systems. They act as a bridge between HR and IT departments, addressing user-reported problems, ensuring system updates and releases are properly handled, and maintaining data integrity and compliance.

Why do larger organizations need an HRIS Analyst?

Larger organizations require HRIS Analysts because HR and IT departments often speak different technical languages. HR professionals need support with recruiting, payroll, benefits, and compliance, while IT teams may not fully understand the nuances of HR. The HRIS Analyst combines HR knowledge with tech skills to facilitate communication and resolve system issues.

How does an HRIS Analyst support system releases and updates?

An HRIS Analyst ensures that system releases and upgrades are properly tested, updated, and aligned with the latest version. They review previous issues, test updates, and validate that the release is ready for deployment while ensuring functionality and security.

What types of data does an HRIS Analyst work with?

An HRIS Analyst works with data from various HR departments, including payroll, benefits, recruiting, and compensation. They collect, analyze, and generate reports on employee turnover, benefits participation, and recruitment metrics, helping managers and executives make data-driven decisions.

Why is data integrity and compliance crucial for an HRIS Analyst?

Data integrity ensures that accurate and consistent data is stored in the system, avoiding errors that could lead to compliance issues. HRIS Analysts must also ensure that only authorized individuals have access to sensitive data to protect the company from legal or financial risks.

What role does an HRIS Analyst play in system integrations?

HRIS Analysts are responsible for creating integrations between different HR software systems, ensuring that data flows seamlessly between platforms. They ensure that only relevant, non-sensitive data is exchanged while maintaining the security and integrity of both systems.

What qualifications or skills are needed to become an HRIS Analyst?

An HRIS Analyst should have a mix of HR knowledge and technical skills, including proficiency in using HR software systems (e.g., Workday, Oracle, SAP), data analysis, and troubleshooting. Understanding system integration and compliance is also critical, and a basic familiarity with IT concepts is beneficial.

How can someone gain experience to become an HRIS Analyst?

To become an HRIS Analyst, one should start by gaining experience in large organizations, collaborating with HR and IT departments, and exploring current system issues. Building knowledge of HR systems, offering support for HR-related technology, and learning from senior analysts can be key steps in preparing for the role.

Is certification necessary to become an HRIS Analyst?

While certifications may help, they are not always essential to becoming an HRIS Analyst. Experience with HR systems and a solid understanding of both HR and technical aspects of the role are more important. Many companies look for practical expertise over formal certification.

What challenges might an HRIS Analyst face in their role?

An HRIS Analyst may face challenges such as dealing with complex technical issues that require troubleshooting, managing the communication gap between HR and IT, and ensuring that updates and system fixes are deployed without disrupting business operations. The role can also involve high-pressure situations during system failures or critical updates.