I Built 2 AI Assistants That Made Me 10x More Productive | Step-by-Step Guide

Summary

In this video, the speaker discusses how they use different AI tools like ChatGPT, Gemini, and Claude to manage projects and handle strategic documents. Each tool offers unique strengths: Gemini integrates well with Google Suite, ChatGPT excels at strategic analysis, and Claude is used for refining written content. The speaker demonstrates how they structure their project management with custom assistants, summarizing documents, and rewriting outputs to improve quality. The key takeaway is that combining the strengths of these tools enhances work efficiency and productivity, with each serving a specific purpose in the workflow.

Takeaways

• 😀 Gemini is highly effective for integrating into Google Suite and allows seamless access to documents from Google Drive, making it ideal for project management.
• 😀 ChatGPT provides slightly better output in terms of strategic analysis and generating recommendations, especially when working with strategic documents.
• 😀 Claude, while great for rewriting, struggles with document upload and has a smaller context window, making it less ideal for handling large projects.
• 😀 The organization of folders and documentation (like strategic docs and project assistants) is key to effectively using these AI tools in daily tasks.
• 😀 Structuring the use of multiple assistants—like using ChatGPT for analysis and Claude for rewriting—creates a more powerful workflow for project management.
• 😀 The recommendations provided by the project assistant tools are useful, but each AI tool shines in different areas of content creation and management.
• 😀 Creating an assistant for specific roles (e.g., EA assistant, project assistant) helps streamline the tasks and make the AI tools more specialized for the job.
• 😀 ChatGPT and Gemini both provide a solid first draft for executive summaries and other key documents, though Gemini excels in integration with Google Suite.
• 😀 Claude's ability to rewrite documents is beneficial, but it requires the initial input from other tools like Gemini or ChatGPT for effective results.
• 😀 The combination of AI tools for different purposes—such as using Gemini for context, ChatGPT for strategic insights, and Claude for rewriting—creates a more balanced, efficient workflow.

Q & A

What is the main challenge the user faces when using Google Drive for project management?

The main challenge is that the platform does not allow easy access to files from Google Drive. The user cannot simply open Google Drive and select multiple files, which makes file management more difficult and less intuitive.

Why does the user prefer ChatGPT over Gemini for certain tasks?

The user prefers ChatGPT because it produces slightly better output, especially when it comes to strategic analyses and recommendations. ChatGPT excels in providing strategic insights for projects.

What is the user's issue with adding PowerPoint files to the AI project assistants?

The user struggles with uploading PowerPoint files to the project assistants. The platforms do not allow easy integration of PowerPoint presentations, which is a challenge since many of the user's strategic documents are in that format.

How does the user organize their documents in the AI project assistants?

The user organizes their documents by creating folders like 'medium transcripts' and 'strategic docs.' They also create specific assistants for different tasks, such as 'EA assistant' and 'project assistant,' to streamline the process of accessing and managing documents.

What role does Gemini play in the user's project management workflow?

Gemini is highly valued for its seamless integration with Google Suite, which makes it easy to handle large documentation. Its ability to quickly access and manage files from Google Drive makes it an essential tool for the user's project management.

How does the user use Claude in their workflow?

The user uses Claude to rewrite documentation. After receiving outputs from Gemini, the user asks Claude to rewrite them in a more polished and executive-friendly manner, highlighting Claude's strength in writing.

What is the user's general approach to using AI tools like ChatGPT, Gemini, and Claude?

The user adopts a hybrid approach, using different AI tools based on the task. Gemini is used for managing documentation within Google Suite, ChatGPT is favored for strategic analysis, and Claude is used for enhancing the writing quality of the output.

How does the user handle project documentation when there are many files involved?

When there are many files involved, the user organizes them into specific folders and structures. For example, they create a separate assistant for each task (such as EA assistant and project assistant), which helps manage the documentation effectively.

What improvements does the user feel are necessary for the AI tools they use?

The user feels that the context window for Claude is too small, which limits its effectiveness for managing large projects. They also believe that uploading and integrating documents could be more intuitive, as the process currently involves uploading documents one at a time.

How does the user view the overall effectiveness of the AI tools they use?

The user considers all three AI tools (ChatGPT, Gemini, and Claude) to be effective for creating a first pass at documents and summaries. Each tool excels in different areas, and the user uses them in combination to leverage their strengths for project management and documentation.