How do I get 1.1 Numbering in Word | Create a multilevel list in Word.
Summary
TLDRThis video tutorial guides viewers on creating multilevel numbering in a document. It explains step-by-step how to define new multilevel lists, customize numbering styles, and set alignment and indentation for each level. The script also covers changing line levels using the Tab and Shift+Tab keys, and emphasizes the importance of using heading styles for auto-numbering chapters and sections to maintain document hierarchy. The tutorial concludes with a demonstration of adding new text and applying heading styles for automatic numbering.
Takeaways
- 📝 To format text with multilevel numbering, use the 'Multilevel numbering' command and define a new list.
- 🔢 For Level 1, set the number style, alignment, and position, with the text indent being 0.25 inches from the left margin.
- 📐 When defining Level 2, include the Level 1 number and adjust the text indent to be 0.625 inches, based on the Level 1 indent.
- 🔗 Level 3 should include both Level 2 and Level 1 numbers, with the text indent set to 1.125 inches, following the same pattern as Level 2.
- ✅ Ensure all levels are aligned to the left for consistency in the document's formatting.
- 🔄 To change the level of a numbered line, use the Tab key to increase the level and Shift + Tab to decrease it.
- 📚 For long documents, use heading styles instead of the tab key to maintain chapter and section hierarchy.
- 🔗 Link each multilevel list level to a corresponding heading style (e.g., Level 1 to Heading 1, Level 2 to Heading 2, etc.) for automatic numbering.
- 📈 By using heading styles, new text added to the document will automatically inherit the correct numbering hierarchy.
- 🎥 The video provides a visual guide on how to find the value of text indent, with the link to the video given in the description box.
- 💡 The script emphasizes the efficiency of using heading styles for document organization and the automatic application of multilevel numbering.
Q & A
What is the first step to format text as a multilevel number?
-Place the cursor anywhere on the text you want to format as a multilevel number.
How do you access the option to define a new multilevel list?
-Click the Multilevel numbering command and from the menu, choose 'Define New Multilevel List' option.
What should you do after the new window opens?
-Click the 'More' button for extra options.
How do you customize the formatting for Level 1?
-Choose Level 1, click on 'Enter formatting for number', delete the default text, choose a numbering style, and put a dot. Set Number Alignment to left, Position of the Number Aligned at 0 inches, and Text Indent to 0.25 inches.
What is the process to set up Level 2 numbering?
-Choose Level 2, click on 'Enter formatting for number', delete the default text, choose a numbering style, and put a dot. Include level number from Level 1, set Number Alignment to left, copy the text indent value from Level 1 (0.25 inches) and paste it here. The text indent value will be 0.625 inches.
How do you set up Level 3 numbering?
-Choose Level 3, click on 'Enter formatting for number', delete the default text, choose a numbering style, and put a dot. Include level number from Level 2, then from Level 1, set Number Alignment to left, copy the text indent value from Level 2 (0.625 inches) and paste it here. The text indent value will be 1.125 inches.
What command should you use to apply multilevel numbering to selected text?
-Select the text, click on Multilevel numbering command, choose 'Define New Multilevel List', and press ok.
How can you change the level of a line in a multilevel list?
-Place the cursor at the beginning of the line, press the Tab key to increase the level, and hold Shift and press the Tab key to decrease the level.
Why is it recommended to use heading styles for auto-numbering chapters and sections?
-It is recommended to use heading styles to maintain their hierarchy in a long document rather than using the tab key.
How do you link a level to a heading style in multilevel numbering?
-Choose the desired level, and from the 'link level to style' menu, pick the appropriate heading style (e.g., Heading 1 for Level 1, Heading 2 for Level 2, and Heading 3 for Level 3) and click ok.
How can you apply auto-numbering with hierarchy to new text added to the document?
-Place the cursor on the text and choose the appropriate heading style from the gallery. The hierarchy level with auto-numbering will be applied automatically.
Outlines
📝 Creating Multilevel Numbering
This paragraph provides a step-by-step guide on how to create multilevel numbering in a document. It starts with placing the cursor on the text and initiating the 'Define New Multilevel List' option. The user is then instructed to configure the formatting for each level, including choosing a numbering style, setting alignment, and specifying the position of the number and text indent. The process also explains how to link levels to ensure that the numbering hierarchy is maintained, such as Level 2 being subordinate to Level 1. The paragraph concludes with instructions on how to apply the multilevel numbering to the text and how to change the level of a line using the Tab and Shift+Tab keys.
Mindmap
Keywords
💡Multilevel Numbering
💡Numbering Style
💡Number Alignment
💡Text Indent
💡Level 1, Level 2, Level 3
💡Tab Key
💡Heading Styles
💡Auto-Numbering
💡Define New Multilevel List
💡Link Level to Style
💡Document Structure
Highlights
Place the cursor on text to format for multilevel numbering and click the Multilevel numbering command.
Select 'Define New Multilevel List' from the menu for custom numbering.
Click 'More' for additional formatting options in the multilevel list setup.
Choose Level 1 to start defining the numbering format.
Delete default text and select a numbering style for Level 1.
Set number alignment to left and define the position and text indent for Level 1.
For Level 2, include the Level 1 number to establish subordination and set its formatting.
Adjust the text indent value for Level 2 based on Level 1's settings.
Repeat the process for Level 3, including both Level 2 and Level 1 numbers.
Set the text indent for Level 3 by building on the indent values of the higher levels.
Confirm the settings to create the multilevel numbering structure.
Use the Tab key to increase the level of a line in the document.
Hold Shift and press Tab to decrease the level of a line.
For long documents, use heading styles instead of the Tab key for auto-numbering chapters and sections.
Link each level of multilevel numbering to corresponding heading styles for automatic hierarchy.
Apply heading styles to text to automatically create a numbered hierarchy.
Adding new text with heading styles automatically generates the correct numbering hierarchy.
Transcripts
Place the cursor anywhere on the text you want to format as a multilevel number.
Click the Multilevel numbering command. From the menu choose, “Define New Multilevel List” option.
The new window opens, click the “More” button for extra options.
Choose Level 1. Click on Enter formatting
for number, delete default text. Choose a numbering style from here,
then again click here and put a dot.
Number Alignment is left. Position of the Number Aligned at is 0 inches.
Text Indent i.e. spacing from left margin to the number is 0.25 inches.
Choose Level 2
Click on Enter formatting for number, delete default text.
Choose a numbering style from here, then again click here and take the cursor back,
then click on Include level number from and choose level 1 because Level 2 is subordinate to Level 1,
now click here and put a dot. Number Alignment is left.
For the value of Number Aligned at go back to level 1 and copy the value of text indent,
paste the value here which is 0.25 inches. And the value of text indent will be 0.625
inches. To learn how to find the value of text Indent pls watch the video,
link is given in description box. Choose Level 3
Click on Enter formatting for number, delete default text.
Choose a numbering style from here, then again click here and take the cursor back,
then click on Include level number from and choose level 2 because Level 3 is subordinate to Level 2,
now click here and put a dot. Now again take the cursor back and click here and choose
level 1 because level 2 is subordinate to level 1, now click here and put a dot.
Number Alignment is left. For the value of Number Aligned at go
back to level 2 and copy the value of text indent and paste the value here which is 0.625 inches.
Now the value of text indent will be 1.125 inches.
Click ok and multilevel numbering is created. Now select the text, Click on Multilevel numbering
command, choose “Define New Multilevel List” and press ok. Now the entire text has been
converted into multilevel numbering. To change the level of a line, Place
the cursor at the beginning of the line, Press the Tab key to increase the level
and Hold Shift and press Tab key to decrease the level.
To auto-number chapters and sections and maintain their hierarchy in a long document, it’s better
to use heading styles, not the tab key. Place the cursor anywhere on the text and
click on the Multilevel numbering command, choose “Define New Multilevel List”.
Now, Choose Level 1 and from the “link level to style” menu pick the style Heading 1, now Choose
level 2 and pick Heading 2 style, now choose level 3 and pick Heading 3 style for this, click ok.
Now place the cursor on the text and for desired level choose the appropriate
heading style from the gallery and auto numbering with hierarchy will be applied.
Let’s add some new text in our document, to check the benefit of using heading styles.
We simply choose the desired heading style from the gallery
and the hierarchy level with auto numbering is created automatically.
Place the cursor on the text and for desired level choose the appropriate
heading style from the gallery and auto numbering with hierarchy will be applied.
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