OBM250 - MOCK MEETING ASSIGNMENT

Summary

The transcript details a meeting about launching a new product event. The event coordinator outlines the plan for the event, scheduled for October 2, 2023, at the Garden Hall, Star Avenue Lifestyle Mall, with 150 attendees. Key activities include guest arrivals, speeches, dinner, a product launch, and a lucky draw with various prizes. The finance division discusses the budget, covering venue rental, catering, lucky draw items, invitations, advertisements, and decorations. The team emphasizes ensuring the event's success through meticulous planning, marketing efforts, and budget management.

Takeaways

• 📅 The product launch event is scheduled for October 2, 2023, from 8 PM to 11 PM at the Garden Hall, Star Avenue Lifestyle Mall.
• 👥 An estimated 150 people will be invited, including VIP guests.
• 🎤 The event will feature speeches, a dinner with live performances, and a Lucky Draw.
• 🍽️ Catering has been arranged with a cost of 60 Ringgit per person, offering a buffet menu including spaghetti bolognese, mac and cheese, caramel pudding, and cocktails.
• 📸 A photographer and videographer have been hired to document the event.
• 🎨 Decorations will include balloons, streamers, candles, and ribbons, following a Bollywood theme.
• 🎁 The Lucky Draw prizes include high-value items like an iPad, Apple Watch, AirPods, and more.
• 🛍️ Goodie bags for attendees will contain skincare trial sets, chocolates, and small bottles of mineral water.
• 💸 The budget for the venue rental is 4,500 Ringgit, and the total cost for the buffet is 7,500 Ringgit.
• 📊 A comprehensive marketing plan includes social media advertisements, posters, and flyers to generate buzz and attract customers.

Q & A

What is the purpose of the meeting described in the script?

The purpose of the meeting is to discuss the launch event for a new product, including details on the event's logistics, marketing strategies, and budget considerations.

Who is responsible for recording the minutes of the previous meeting?

One of the board members mentioned that they have recorded all the important information regarding the minutes of the previous meeting.

Where and when will the new product launch event be held?

The event will be held on October 2, 2023, from 8 PM to 11 PM at the Garden Hall, Level 4, Star Avenue Lifestyle Mall.

How many people are estimated to be invited to the event?

An estimated 150 people will be invited to the event.

Who are the VIP guests invited to the event?

The VIP guests invited to the event include Roslan, Syamim, and MKK Click.

What is the theme of the event?

The theme of the event is Bollywood.

What are some of the food items included in the catering for the event?

The buffet menu includes spaghetti bolognese, mac and cheese, caramel pudding, and cocktail.

What are some of the high-value items for the lucky draw?

High-value items for the lucky draw include an iPad, an Apple Watch, AirPods, a coffee maker, and a cooking set.

What is included in the goodie bags for the guests?

The goodie bags will include a set trial of skincare products, six pieces of chocolate, and a small bottle of Evian mineral water.

How much is the estimated total budget for the venue rental and catering?

The venue rental will cost approximately 4,150 Ringgit, and the total cost for catering is estimated at 7,500 Ringgit.