The 5S Game (Lean Six Sigma)

Summary

This video script introduces the 5S methodology through a fun game, demonstrating how to improve workplace efficiency. Participants are challenged to find numbers 1-49 in a cluttered environment, then progressively apply 'Sort' to remove unnecessary items, 'Set in Order' to organize items for efficient flow, and 'Standardize' to ensure consistency across facilities. The goal is to sustain these standards for continuous improvement.

Takeaways

• 🎮 The video uses a game to illustrate the principles of 5S in a workplace environment.
• 🔍 The game involves finding numbers from 1 to 49 in a set time, simulating the process of organizing a work area.
• ⏱ The challenge is to complete the task within a 20-second shift, emphasizing the efficiency aspect of 5S.
• 📉 The initial attempt is likely to be difficult, highlighting the need for organization in the workplace.
• 🗑️ 'Sort' is the first step of 5S, which involves eliminating unnecessary items, like removing numbers 50 through 90 from the game.
• 📚 After sorting, a second attempt at the game is made, aiming to improve efficiency by removing distractions.
• 📏 'Set in Order' is the next step, which organizes items for an efficient flow, like arranging numbers in a logical order.
• 🔄 The numbers are arranged from bottom to top and left to right, simulating a well-organized work environment.
• 📋 'Standardize' is the process of maintaining a consistent and logical order across all facilities, ensuring best practices are followed.
• 🔄 A final 20-second shift is conducted with the standardized setup, likely resulting in improved performance.
• 🔄 The video concludes with the importance of sustaining these standards and continuously improving, which is part of the ongoing process improvement.

Q & A

What is the purpose of the initial game mentioned in the video?

The game is designed to help the concepts of 5S sink in more effectively by having participants find numbers in order from 1 to 49 within a 20-second shift.

What is the purpose of the 'sort' step in the 5S process?

The 'sort' step involves eliminating unnecessary items in the workplace. In the game, this meant removing numbers 50 through 90 to simplify the task.

How does the 'set in order' step improve the process in the game?

The 'set in order' step organizes items in the workplace for efficient flow. In the game, numbers are arranged from bottom to top and left to right, making them easier to find.

Why is the 'shine' step skipped in the video demonstration?

The video skips the 'shine' step to focus on the immediate improvements made by sorting and setting in order. 'Shine' typically involves cleaning and maintaining the organized environment.

What does the 'standardize' step involve in the 5S process?

The 'standardize' step involves organizing items in a standard, logical way across all facilities, ensuring consistency and efficiency.

What is the ultimate goal of the 'sustain' step in 5S?

The 'sustain' step aims to maintain and continually improve the standards set in the previous steps, ensuring ongoing process improvement.

How does implementing 5S improve efficiency in the game?

Implementing 5S removes unnecessary items, organizes the remaining items logically, and standardizes the layout, making it easier and faster to find the numbers in order.

What is offered to viewers interested in learning more about 5S and Lean Six Sigma?

Viewers are offered a free Lean Six Sigma white belt certification course available at sixsigmasociety.org.

What is the significance of performing the task in 20-second shifts?

The 20-second shifts simulate a real work environment where efficiency and quick access to necessary items are crucial, demonstrating the impact of 5S improvements.

What does the speaker mean by 'best practice way of organizing these numbers' in the 'standardize' step?

The 'best practice way of organizing these numbers' refers to a standardized, optimal method of arranging the numbers that can be replicated across all facilities for consistency and efficiency.

Outlines

00:00

🕵️‍♂️ Introduction to 5S and Game Setup

The video script begins by addressing the audience's familiarity with 5S, a methodology for organizing and standardizing the workplace. It introduces a game to help reinforce the principles of 5S. If the viewer is new to 5S, they are directed to another video for an overview. The speaker also mentions a free white belt certification course available at the Six Sigma Society website. The game involves finding numbers from 1 to 49 within a 20-second time frame, simulating the process of organizing a workplace by eliminating unnecessary items.

Keywords

💡5S

5S is a workplace organization method that uses five Japanese words: Seiri, Seiton, Seiso, Seiketsu, and Shitsuke, which translate to Sort, Set in Order, Shine, Standardize, and Sustain. In the video, the speaker uses the concept of 5S to illustrate how to improve efficiency in a work environment by organizing and maintaining the workspace systematically.

💡Sort

Sort, the first step in the 5S methodology, involves removing unnecessary items from the workplace. In the video, this step is demonstrated by eliminating numbers 50 through 90 from the process of finding numbers 1 to 49, thereby reducing clutter and simplifying the task.

💡Set in Order

Set in Order, the second step of 5S, involves organizing the remaining items to ensure efficient workflow. The video illustrates this by arranging the numbers in a specific order from bottom to top and left to right, making it easier to locate and identify them quickly.

💡Standardize

Standardize is the fourth step in 5S, which ensures that organizational methods are consistent across all areas. In the video, this is shown by organizing the numbers in a standard way across all facilities, promoting uniformity and reducing variability in processes.

💡Sustain

Sustain, the final step of 5S, involves maintaining and continuously improving the standards set. The video emphasizes the importance of keeping the work environment organized and efficient over time, encouraging ongoing process improvement.

💡Process Improvement

Process improvement refers to the proactive task of identifying, analyzing, and improving existing business processes to optimize performance. In the video, 5S is used as a method to enhance the process of finding numbers, making the task more efficient and less prone to errors.

💡Efficiency

Efficiency is the ability to accomplish a task with minimal waste of time and effort. The video's focus on 5S highlights how organizing and standardizing the work environment can significantly improve efficiency in performing tasks such as locating numbers in order.

💡Lean

Lean is a methodology aimed at creating more value with fewer resources by optimizing workflows and eliminating waste. The video introduces 5S as part of Lean practices, showing how these principles can streamline processes and improve productivity.

💡Work Environment

The work environment refers to the physical and psychological conditions under which employees perform their tasks. The video discusses how applying 5S principles can create a more organized and efficient work environment, leading to better performance and job satisfaction.

💡Lean Six Sigma

Lean Six Sigma is a methodology that combines Lean manufacturing principles and Six Sigma techniques to improve efficiency and quality. The video mentions a free Lean Six Sigma certification course, suggesting that understanding and applying these principles can lead to better process management and operational excellence.

Highlights

Introduction to a game to help understand the concept of 5S.

Mention of a free white belt certification course at six sigma society dot org.

Process simulation where participants find numbers 1 to 49 within a 20-second shift.

Challenge of finding numbers in a cluttered environment.

Implementation of 5S in the workplace starting with 'Sort'.

Elimination of unnecessary items, such as numbers 50 through 90.

Second 20-second shift to test the impact of removing unnecessary items.

Introduction of 'Set in Order' to organize items for efficient flow.

Organizing numbers from bottom to top and left to right.

Third 20-second shift to evaluate the efficiency of the organized setup.

Transition to 'Standardize' to establish a consistent order across facilities.

Standard logical best practice way of organizing numbers.

Fourth 20-second shift to demonstrate the effectiveness of standardized organization.

Discussion on the sustainability of standards and continuous improvement.

Application of 5S principles to improve a simple work environment.

Encouragement to learn more through the free lean six sigma certification course.

Transcripts

so if you already know a little bit

about 5s this is a fun game to help it

just

sink in a bit now if it's totally new

we've got another video about 5s

that gives you a quick overview okay so

before we jump into the game here

let me mention if you're interested in a

free white belt certification course

you can access it at six sigma society

dot org

okay so i want you to imagine this

process that you have to perform

you're supposed to find numbers in order

from 1 to 49

and so on the next page you're going to

see a bunch of numbers and you want to

find

1 through 49 in that order and you've

got to do that in a 20-second shift

okay so let's go ahead and when i scan

the next slide we'll start the shift and

see how far you can get

okay so here we go

okay let's stop right there so how'd it

go

i'm guessing it didn't go as well as you

hoped it was pretty difficult to find

some of those numbers

let's do this let's start implementing

5s in our work environment

and we'll start by using sort so we're

going to use sort to eliminate

unnecessary items in the workplace so if

you recall in our process

we were required to find numbers 1

through 49

but in our work environment we've got

unnecessary numbers numbers 50 through

90.

so let's go ahead and remove those and

try

another 20 second shift and see how far

we get okay so we'll go ahead and start

now

stop so how'd it go was that any better

maybe a little bit but it's still not

good enough

okay so let's continue 5s and we're

going to use now

set in order so we're going to organize

things and items in the workplace for

efficient flow

and so here's how it's going to work the

numbers go in order

from bottom to top and left to right

so as an example number one is going to

be in the bottom left

number two is in the middle left and

number three

is in the top left so you've got racking

in place

in your work environment to set things

in order to organize it for efficient

flow

and let's see if that improves things

okay so we'll go ahead and start our 20

second shift

now

stop all right so think about how many

you got right i'm guessing it's more

than you got right

on the previous two shifts we're getting

better

but there's still room for improvement

though

and so we're gonna for now skip past

shine

and we're going to go to standardize so

what we want to do is order the numbers

in a standard way

and we want to ensure that they are

organized this way in each of our

facilities

and it's going to make sense when you

see the next slide and we

we do another shift but we've got a

standard

logical best practice way of organizing

these numbers

okay so we'll go ahead and start our

20-second shift and see how far we get

now

stop okay i'm guessing you didn't have

really any problem there

we sorted unnecessary items we've

removed the numbers that we don't need

we've set things in order to promote

efficient flow

and so we put racking in to make that

possible and then we use standardize

to organize the numbers on a standard in

a standard

best practice way and we applied that to

all of our facilities and now we're

going to want to do over time

is make sure we sustain these standards

so keep improving them

keep trying to get better that's part of

our process improvement process

so this is an example of how you could

use 5s to improve

a simple work environment so thanks for

watching

if you're interested in learning more

don't forget to check out the free lean

six sigma certification course

at sixsigma society.org