Sprint Planning in Scrum | Agile & Scrum basics explained by Sohrab Salimi
Summary
TLDRThis video offers a comprehensive guide to conducting a successful sprint planning meeting in Scrum. It emphasizes the importance of having a well-prepared product backlog and outlines the three key steps: establishing the sprint goal (the 'why'), selecting items for the sprint backlog (the 'what'), and discussing the technical approach (the 'how'). The video also advises the Scrum Master's role in facilitating the process and suggests the product owner's involvement in the first two steps, while the developers make the final decisions on work commitment.
Takeaways
- 📅 Sprint Planning Time Box: The maximum time dedicated to a sprint planning meeting is eight hours for a four-week sprint, with shorter sprints having proportionally less time.
- 👥 Participants: The sprint planning meeting involves the product owner, developers, and the scrum master, with stakeholders invited if they can contribute constructively.
- 🚫 Scrum Master's Role: The scrum master should intervene if stakeholders challenge the priority set by the product owner and developers during the meeting.
- 🛠 Preparation: A well-prepared product backlog refinement is crucial for a successful sprint planning meeting.
- 🎯 Sprint Goal: The 'why' of sprint planning is to establish a sprint goal, which defines the purpose and desired outcome for the customers.
- 📝 Sprint Backlog Selection: The 'what' involves developers choosing which items from the product backlog to include in the sprint backlog based on their capacity.
- 🔍 Technical Discussion: The 'how' is a technical discussion among developers to create a shared understanding of how to approach the selected work.
- 👨💻 Developer Authority: It is the developers' decision to determine how much work can be completed within a sprint, not the product owner's.
- 👀 Product Owner Involvement: The product owner should be present during the first two steps of sprint planning and available for the third step if needed.
- 🔄 Follow-up Actions: After the sprint planning, there may be follow-up tasks such as gathering feedback from stakeholders or informing them about selected items.
- 🛑 Stakeholder Behavior: Stakeholders must respect the process and not disrupt the agreed priorities during the sprint planning meeting.
Q & A
What is the primary purpose of a sprint planning meeting?
-The primary purpose of a sprint planning meeting is to plan the work for the upcoming sprint, including setting a sprint goal and deciding which items from the product backlog will be included in the sprint backlog.
Who are the typical participants in a sprint planning meeting?
-The typical participants in a sprint planning meeting are the product owner, the developers, and the scrum master. Stakeholders may also be invited if they behave constructively and respect the decisions made during product backlog refinement.
What is the time box for a sprint planning meeting for a four-week sprint?
-The time box for a sprint planning meeting for a four-week sprint is eight hours, which is the maximum amount of time dedicated to the event.
How does the time box for a sprint planning meeting change for a two-week sprint?
-For a two-week sprint, the time box for the sprint planning meeting is usually around four hours, which is proportionately less than for a four-week sprint.
What is the significance of the sprint goal in the context of a sprint planning meeting?
-The sprint goal is significant as it provides the purpose of the sprint, outlining the desired outcome for the customers, rather than focusing on the output or the number of items delivered.
What is the role of the developers in selecting items for the sprint backlog during the sprint planning meeting?
-The developers have the decision-making authority to select which items from the product backlog will be included in the sprint backlog, based on how much work they believe can be accomplished within one sprint.
What is the purpose of the 'how' step in the sprint planning meeting?
-The 'how' step is a technical discussion among the developers to identify and create a shared understanding of how they want to approach the work they have selected to deliver in the particular sprint.
Why might a product owner choose to participate in the 'how' step of the sprint planning meeting?
-A product owner might choose to participate in the 'how' step to be close by and available to answer any questions that arise during the technical discussion, ensuring a clear understanding of the product requirements.
What kind of follow-up work might be necessary after the sprint planning meeting?
-Follow-up work after the sprint planning meeting could include checking for feedback from stakeholders and informing them about which items were selected by the developers for the sprint.
How can a scrum master assist the team in conducting a good sprint planning meeting?
-A scrum master can assist by ensuring that the meeting stays within the time box, facilitating the discussion, and helping to maintain focus on the sprint goal and the selection of items for the sprint backlog.
What should a scrum master do if stakeholders challenge the priority during the sprint planning meeting?
-If stakeholders challenge the priority during the sprint planning meeting, the scrum master should interrupt them and remind them that the meeting is not the place for such discussions, as the priorities were agreed upon during product backlog refinement.
Outlines
📅 Sprint Planning Meeting Overview
This paragraph introduces the sprint planning meeting, its purpose, participants, and the general time frame. It emphasizes the roles of the product owner, developers, and the scrum master, and the importance of having a well-behaved stakeholder presence. The time box for the meeting is discussed, with an eight-hour limit for a four-week sprint, and a proportional reduction for shorter sprints. The paragraph also touches on the preparation for the meeting, highlighting the significance of a refined product backlog.
Mindmap
Keywords
💡Sprint
💡Sprint Planning Meeting
💡Product Owner
💡Developers
💡Scrum Master
💡Stakeholders
💡Time Box
💡Product Backlog Refinement
💡Sprint Goal
💡Sprint Backlog
💡Technical Discussion
Highlights
Introduction to the sprint planning meeting and its purpose in planning the upcoming sprint.
Identification of participants in the sprint planning meeting including the product owner, developers, and scrum master.
The optional invitation of stakeholders with the condition of good behavior during the meeting.
The role of the scrum master in maintaining the meeting's focus and interrupting disruptive stakeholders.
Time boxing for sprint planning meetings, with 8 hours allocated for a four-week sprint and proportionately less for shorter sprints.
The importance of a well-prepared product backlog refinement as a prerequisite for sprint planning.
Division of the sprint planning into three steps: why, what, and how.
Explanation of the 'why' step leading to the sprint goal and its significance as a commitment to the sprint backlog.
Clarification of the 'what' step, where developers select items from the product backlog for the sprint.
Emphasis on the developers' decision-making authority in determining the work for the sprint.
Description of the 'how' step as a technical discussion among developers to create a shared understanding of the work approach.
Recommendation for the product owner to be involved in the first two steps of sprint planning.
Suggestion for the product owner to stay available during the 'how' step for potential questions from the team.
Potential follow-up work after sprint planning, such as feedback checks and stakeholder communication.
The role of the scrum master in facilitating a good sprint planning process for the team.
Concluding remarks summarizing the video's content on sprint planning and the scrum master's assistance.
Transcripts
[Music]
hi and welcome back
in this video we will cover the sprint
planning meeting
the sprint planning is all about
planning the work for our upcoming
sprint the participants of that sprint
planning meeting are the product owner
the developers and you as a scrum master
it doesn't hurt to invite stakeholders
but only if they behave well
so if they start to challenge the
priority that the product owner and
developers agree to in the product
backlog refinement
you as a scrum master should interrupt
them and tell them that this is not the
place to do that the time box for the
sprint planning meeting
is eight hours for a four-week sprint
and usually proportionately less
so if you have a two-week sprint the
time box is in most cases around four
hours
time box always means the maximum amount
of time that we dedicate for these
events how do we prepare for the sprint
planning meeting
actually the best way is to have a great
product backlog refinement which results
in a ready product backlog
now we can move into the sprint planning
itself
the sprint planning is divided into
three steps
the first steps is all about the why
the second about the what and the third
about the how the why of the sprint
planning results in the sprint goal
which in the scrum guide is referred to
as a commitment to one of the artifacts
being the sprint backlog
the y gives us the purpose of the sprint
the outcome that we want to achieve for
our customers not the output which means
not the number of items that we deliver
the second part the what is all about
which items are we going to select from
the product backlog into the sprint
backlog
when i say we i mean the developers
because it is their decision-making
authority how much work they believe can
be done within one sprint the last step
of the sprint planning is the how
this is the technical discussion between
the developers where they identify and
create a shared understanding on how
they want to approach the work that they
have selected to deliver in this
particular sprint as a product owner it
always makes sense to be part of the
first and the second step
the third step any product owner can
skip
but my recommendation is to be close by
to not jump on the next plane and leave
the team because out of that how
discussion the team might get to a lot
of what questions
finally
once you've done the actual sprint
planning there might be some follow-up
work again it could be checking for
feedback from some of your stakeholders
but even informing your stakeholders
which items were selected by the
developers can be an actual work that
you do after the sprint planning meeting
itself is done
i hope this video gave you a good
understanding of what spring planning is
how it is conducted and how you as a
scrum master can help your team conduct
a good sprint planning
[Music]
[Music]
you
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