9.4 How to View Multiple Excel Files Side by Side

Summary

In this tutorial, viewers learn how to efficiently arrange multiple Excel files side by side for easier comparison and data management. The video demonstrates several methods, including using the 'Arrange All' option in the View menu to tile, cascade, or display files vertically and horizontally. Key techniques such as maximizing the workspace, copying data between files, and optimizing visibility for larger datasets are discussed. The video emphasizes the most effective options—'Tile' and 'Horizontal'—for users who frequently work with multiple Excel windows, especially those using multiple monitors.

Takeaways

• 😀 Use 'Alt+Tab' to quickly switch between open Excel files on your screen.
• 😀 You can arrange multiple Excel files side by side by selecting the 'Maximize' button and choosing the first option.
• 😀 If you have multiple Excel files open, you can arrange them side by side using the 'Arrange All' feature under the 'View' menu.
• 😀 To arrange Excel files in a tiled format, choose the 'Tile' option in the 'Arrange All' menu, allowing all open files to fit side by side.
• 😀 The 'Tile' arrangement is helpful when comparing or working with multiple Excel files simultaneously.
• 😀 To see Excel files vertically, select the 'Vertical' option in the 'Arrange All' menu under the 'View' tab.
• 😀 Selecting 'Vertical' arrangement displays Excel files in a standing line, but may cause column headers to go out of view.
• 😀 For maximum column visibility, use the 'Horizontal' option in the 'Arrange All' menu to arrange Excel files in a horizontal layout.
• 😀 The 'Cascade' option arranges open Excel files one below the other, providing an organized layout for multi-monitor setups.
• 😀 The 'Cascade' arrangement is less commonly used but can be useful for people working with multiple monitors or lots of files.
• 😀 The 'Tile' and 'Horizontal' arrangement options are the most frequently used for organizing open Excel files effectively.

Q & A

What is the primary purpose of the video?

The video explains how to arrange multiple Excel files side by side to make it easier to compare and work with data from multiple files.

What is the manual method for viewing multiple Excel files side by side?

One method is to press the Alt + Tab keys to switch between open Excel files. Alternatively, you can use the maximize button on the right side of the Excel window to arrange them side by side.

How do you arrange multiple Excel files side by side using the 'Arrange All' feature?

You can go to the View menu, click 'Arrange All', and select the 'Tile' option to arrange the open Excel files side by side. This allows you to view multiple files simultaneously.

What does the 'Tile' option do in Excel?

The 'Tile' option arranges all the open Excel files in a way that they fit neatly side by side, allowing you to compare them easily.

How can you arrange Excel files vertically?

To arrange the files vertically, go to the View menu, click 'Arrange All', and select the 'Vertical' option. This arranges the files in a standing line format.

What is the issue with arranging Excel files vertically?

When files are arranged vertically, it can be difficult to see all the columns clearly, especially if the screen is too big or the Excel files have many columns.

How can you view more columns when files are arranged vertically?

You can adjust the arrangement to 'Horizontal' by selecting the 'Horizontal' option in the 'Arrange All' menu, which displays more columns across the screen.

What is the 'Cascade' option in Excel?

The 'Cascade' option arranges the open Excel files in a way that they are stacked on top of each other, slightly offset, making it easier to switch between them.

In what scenario is the 'Cascade' option most useful?

The 'Cascade' option is most useful for users with multiple monitors or those who work with many Excel files and need to switch between them quickly.

Which two arrangement options are recommended for most users?

The 'Tile' and 'Horizontal' options are the most recommended for users who need to view and compare multiple Excel files at once.