PENGELOLAAN ARSIP REKAMAN SUARA (SOUND RECORDING) DENGAN MEDIA CD/DVD

Summary

This video provides a comprehensive guide to managing and preserving audio archives, particularly on CDs or DVDs. It covers the process from selecting usable recordings, identifying and cataloging them, to classifying based on subject matter. The video explains the importance of organizing audio files through a systematic classification scheme, indexing content, and proper storage practices. Additionally, it emphasizes the importance of maintenance, such as regular cleaning and temperature control, to ensure the longevity and accessibility of these audio archives for future use.

Takeaways

• 😀 Selection is crucial to separate usable sound recordings from those with physical damage or corrupt information.
• 😀 Identification involves documenting both technical (physical) and intellectual (content-based) details about the sound recordings.
• 😀 Each sound recording should be assigned a unique identifier, recorded in an identification card for easy tracking.
• 😀 Sound recordings are organized into a classification system based on subject matter, like research, oral history, and education.
• 😀 Proper indexing of sound recordings includes noting the topic, duration, and other important information for easy retrieval.
• 😀 Physical storage of sound recordings is done in durable containers, organized vertically with labels to categorize the content.
• 😀 To ensure long-term preservation, routine cleaning and maintenance of both the CDs and their storage areas is necessary.
• 😀 Never place sound recording archives directly on the floor, and avoid any accidental drops or physical damage.
• 😀 Gloves or other protective equipment should be used when handling sound recordings to prevent damage from oils or dirt.
• 😀 Temperature control is essential in maintaining the condition of the archives, as extreme conditions can cause deterioration.
• 😀 A well-maintained archive system allows for future access, ensuring that sound recordings remain usable for years to come.

Q & A

What is the first step in managing sound recording archives?

The first step is selection, which involves sorting sound recording archives from CDs or DVDs. The goal is to distinguish between archives that can be processed and those that cannot due to physical damage, such as cracked CDs or DVDs or corrupted information that prevents the audio from being played correctly.

Why is identification important in the process of managing sound recordings?

Identification is important because it involves documenting both the physical and intellectual properties of the archives. Physical handling refers to the condition of the CD or DVD, while intellectual handling refers to the content of the audio file, which is evaluated by playing the recordings.

What should be included in the identification card for sound recording archives?

The identification card should include essential data such as the archive's classification, the identifier's initials, and the serial number for the work being done. An example provided in the video shows initials 'SH' for the identifier and '01' as the serial number.

How is a classification scheme for sound recording archives structured?

A classification scheme is created by organizing archives systematically based on their subject matter. The main category is 'sound recording', and subcategories include 'oral history', 'official recordings', 'educational recordings', 'anniversary recordings', and 'broadcasting and journalism'. Each subcategory can have specific topics, such as biography, culture, politics, education, economics, and social issues.

How is a classification code for a sound recording archive created?

A classification code is created by following a logical order based on the subject. For example, a code for an archive related to biography would follow the pattern 'MD.SR.OH.OSOS', where 'MD' represents media, 'SR' represents sound recording, 'OH' stands for oral history, and 'OSOS' refers to the topic of social issues.

What is the purpose of transcribing interviews during the sound recording archive process?

Transcribing interviews is essential to understand the content of the sound recording. It helps in indexing and organizing the material, providing details such as the identity of the archive and its duration, making it easier to retrieve information from the archive.

How should sound recording archives be organized after classification?

After classification, the sound recording archives should be organized by placing them into containers, using guides to help identify the main and subcategories. The CDs should be stored vertically with their spines facing upwards and placed into strong containers to ensure they are securely stored.

What is the role of the archival guide in organizing sound recording archives?

The archival guide plays a crucial role in organizing sound recordings by showing the classification codes, which helps in easily identifying the contents and ensuring proper storage of the archives.

What steps are necessary for maintaining sound recording archives?

To maintain sound recording archives, routine cleaning of both the CDs and their storage containers is required. Additionally, CDs should not be placed on the floor, dropped, or mishandled. Handling the archives with gloves or protective coverings is also recommended to prevent physical damage.

Why is it important to preserve the room temperature where sound recording archives are stored?

Maintaining a stable room temperature is important because extreme temperatures can cause damage to the CDs or other sound recording media. Keeping the room temperature controlled ensures the longevity and usability of the archives for future use.