PENYIMPANAN ARSIP SITEM NOMOR

Summary

The video tutorial provides an overview of using the Dewey Decimal Classification system for archiving and filing documents. It outlines the ten main categories, ranging from 000 to 900, and details the importance of organizing incoming and outgoing letters by their designated codes. The instructor emphasizes the systematic approach to cataloging subcategories and highlights practical examples, such as leave types within the personnel category. Participants are encouraged to apply this knowledge through practice exercises, ensuring a thorough understanding of efficient document management and retrieval.

Takeaways

• 😀 The Dewey Decimal Classification (DDC) system organizes library materials into 10 main categories, ranging from 000 to 900.
• 📂 Each main category has subcategories that are further classified with additional codes, enabling precise organization.
• 📅 Document archiving must distinguish between incoming and outgoing letters for accurate tracking.
• 🔢 The first document in any category is assigned the code '0', with subsequent documents receiving codes incrementally (1, 2, etc.).
• 🔍 It is crucial to arrange documents chronologically, starting from the earliest date to the latest.
• 🏢 The 000 category represents Human Resources, while other categories include Finance (100) and Orders (200).
• 📝 Subcategories within Human Resources include various types of leave, such as maternity leave, sick leave, and annual leave.
• 📄 Each document's code should include a Roman numeral indicating the month and year of the document (e.g., II/2020 for February 2020).
• ❓ Students are encouraged to ask questions about the DDC system in a WhatsApp group for further clarification.
• 🧑‍🎓 For practical application, students will categorize five sample letters using the DDC system to reinforce their learning.

Q & A

What is the main focus of the session?

The main focus of the session is to teach students how to archive documents using the Dewey Decimal Classification system.

How many main categories are there in the Dewey Decimal system?

There are 10 main categories in the Dewey Decimal system, ranging from 000 to 900.

What does the code 000 represent in the Dewey Decimal system?

The code 000 represents the general category in the Dewey Decimal system.

How are subcategories coded within the Dewey Decimal system?

Subcategories are coded using the numbers 0 to 9, allowing for specific classification within each main category.

What is the significance of the number zero (0) in document archiving?

The number zero (0) indicates the first document in a series when archiving, distinguishing it from subsequent documents.

How should documents be sorted when using the Dewey Decimal system?

Documents should be sorted chronologically, from the smallest to the largest date.

Can you provide an example of how to code a document about sick leave?

For a document regarding sick leave, the coding could be 0/001, indicating it is the first document on this specific subtopic.

What color ink should be used for primary and secondary issues in document classification?

Blue ink should be used for primary issues, while red ink should be used for secondary issues in document classification.

What action should students take if they have questions about the material?

Students are encouraged to ask questions in the WhatsApp group dedicated to the archiving subject for further clarification.

What practical assignment is given to students regarding document archiving?

Students are assigned to archive five documents using the Dewey Decimal Classification system, utilizing a simplified classification list provided by the instructor.