Business English: Presenting in a Meeting

1 Step English (1stepenglish.com)

21 Aug 202010:46

Summary

TLDRThis video provides a helpful guide to Business English for presentations, covering key phrases and strategies. It offers examples on how to start a presentation, make smooth topic transitions, refer to slides and graphics, describe cause and effect, and handle questions from the audience. The video encourages interaction, practicing English skills, and concludes with a short exercise to reinforce learning. Viewers are prompted to engage further by visiting the OneStepEnglish website and subscribing for more content.

Takeaways

🎤 Presentations often start with an introduction, such as 'Good morning, today I'd like to talk to you about our next campaign.'
👨‍💼 The speaker introduces themselves and invites questions during the presentation, for example, 'Feel free to interrupt me if you have any questions.'
🔀 Transition phrases are helpful to move between topics, such as 'Now, I'd like to go on to the next slide. Any questions so far?'
📊 When referring to slides or graphics, the speaker can say, 'As you can see from this graph, sales are increasing among customers aged 18 to 24.'
📈 Cause and effect relationships are explained in the presentation, like 'Our processing time has gotten 30% faster due to improvements in the software.'
💡 The speaker asks for clarification, such as 'Is this clear to you? I'd like to move on to the next topic.'
🤔 Presenters can provide more information about their graphics, for example, 'Now, I'd like to discuss this map which shows the area where we plan to expand.'
💬 Wrapping up a presentation often involves taking final questions from the audience, 'Before wrapping up this presentation, does anyone have any questions?'
🔍 Alternative solutions might be discussed when challenges arise, such as 'This product is more expensive to produce, therefore, the profit margins are lower.'
📅 Audience members often ask questions about project timelines, such as 'When can we start this project?'

Q & A

What is the primary focus of the video?
-The video focuses on teaching business English phrases commonly used during presentations, including how to introduce a presentation, transition between topics, refer to slides, describe cause and effect, and answer questions.
What are some examples of introducing a presentation?
-Examples include: 'Good morning, today I'd like to talk to you about our next campaign for this month,' and 'Hi, I'm Joshua, and I'd like to present to you my proposal.'
What phrases can be used to transition between topics during a presentation?
-Examples of transition phrases include: 'Now I'd like to go on to the next slide. Any questions so far?' and 'Is this clear to you? I'd like to move on to the next topic.'
How can presenters refer to slides or graphics in their presentation?
-Presenters can say, 'Now I'd like to discuss this map, it shows the area in which we plan to expand,' or 'As you can see from this graph, sales are increasing among customers aged 18 to 24.'
What is a phrase that can describe cause and effect in a presentation?
-An example is: 'Our processing time has gotten 30% faster due to improvements in the software.'
What response might a colleague give when shown a graph about increasing sales?
-A colleague might respond with: 'Are you saying that we could also market our products to the younger range?'
What phrases can be used when wrapping up a presentation?
-'Before wrapping up this presentation, does anyone have any questions?' and 'Before ending this, I can accept more questions now.'
How should a presenter respond to the audience asking when a project can start?
-The presenter could answer by acknowledging the question and possibly providing a timeline or indicating when more information will be available.
What can a presenter say to encourage the audience to ask questions during the presentation?
-The presenter can say, 'Feel free to interrupt me if you have any questions.'
What should a presenter do if the audience says they have already raised their concerns?
-If the audience says they have already raised their concerns, the presenter could move forward and ask if there are any final questions or concerns before concluding.

Outlines

00:00

📊 Introduction to Business English Presentations

The first paragraph introduces the video’s focus on business English presentations, specifically offering phrases and examples for conducting a presentation in a meeting. It provides examples for starting a presentation, such as greeting the audience and stating the topic. Additionally, it gives an example of how to ask for an overview of the presentation and highlights the importance of setting the stage for interaction during a presentation, including inviting questions.

05:01

💬 Handling Transitions and Graphics in Presentations

The second paragraph focuses on making transitions between topics during a presentation and addressing questions along the way. It offers example phrases like 'I'd like to move on to the next slide' or 'Is this clear to you?' Additionally, it provides language for referring to visual aids like maps and graphs, discussing areas of expansion or increasing sales among certain age groups, while also promoting the idea of interacting with the audience to clarify points.

10:05

🔄 Describing Cause and Effect and Handling Audience Questions

The third paragraph teaches how to describe cause-and-effect relationships within a presentation, giving examples like faster processing times due to software improvements or discussing the financial implications of more expensive products. It also demonstrates how to handle audience questions towards the end of the presentation, either opening the floor for questions or responding to specific concerns such as project start times.

👍 Wrapping Up the Video and Encouraging Engagement

The final paragraph thanks viewers for watching and encourages them to engage by liking and subscribing to the channel. It also promotes the website 'onestepenglish.com' for further resources. The paragraph serves as a standard call-to-action to keep viewers connected with the content creator's other offerings.

Mindmap

Keywords

💡Presentation

A presentation refers to a formal event where someone speaks to an audience about a particular topic. In the video, it focuses on giving a business presentation, especially in meetings, discussing how to introduce topics, make transitions, and answer questions. For example, the script shows how to start with 'Good morning, today I'd like to talk to you about our next campaign for this month.'

💡Introduction

An introduction is the opening part of a presentation where the speaker sets the context and purpose. The video suggests phrases like 'Good morning, today I’d like to talk to you about...' to help presenters effectively introduce their subject matter.

💡Transition

Transitions are phrases or techniques used to smoothly move from one topic or slide to another during a presentation. The script provides examples such as 'Now I’d like to go on to the next slide' to guide the audience from one part of the talk to the next.

💡Slide

A slide is a single page of a presentation that typically contains text, graphics, or data. The video advises on how to refer to slides, like saying, 'Now I’d like to discuss about this map,' to guide the audience’s attention to specific visual aids.

💡Graphics

Graphics are visual elements such as charts, graphs, or maps used in presentations to illustrate information. The video shows how to refer to graphics, as in, 'As you can see from this graph, sales are increasing among customers aged 18 to 24.'

💡Cause and effect

Cause and effect refers to explaining the relationship between two events, where one is the result of the other. In the video, this is demonstrated through examples like 'Our processing time has gotten 30% faster, this is due to improvements in the software.'

💡Questions

Questions are inquiries from the audience that the presenter may answer during or after the presentation. The video includes examples like 'Does anyone have any questions?' to invite audience participation before concluding a presentation.

💡Campaign

In a business context, a campaign is a coordinated effort to promote a product, service, or initiative. The example, 'Good morning, today I'd like to talk to you about our next campaign for this month,' demonstrates how to introduce this concept during a presentation.

💡Profit margin

Profit margin refers to the difference between the cost to produce a product and the price it is sold for. In the video, this concept is highlighted in the phrase, 'This product is more expensive to produce therefore the profit margins are lower,' illustrating how it can be discussed in a business presentation.

💡Proposal

A proposal is a plan or suggestion put forward for consideration by others, often in a business setting. In the video, 'Hi, I’m Joshua and I’d like to present to you my proposal,' shows how this concept is introduced in a formal presentation.

Highlights

Start your presentation with an introduction: 'Good morning, today I'd like to talk to you about our next campaign for this month.'

When introducing yourself, you may say: 'Hi, I'm Joshua and I'd like to present to you my proposal.'

Encourage interaction: 'Feel free to interrupt me if you have any questions.'

Transition smoothly between topics: 'Now I'd like to go on to the next slide. Any questions so far?'

Check for understanding after presenting information: 'Is this clear to you? I'd like to move on to the next topic.'

When referring to visual aids, you might say: 'Now I'd like to discuss this map, it shows the area in which we plan to expand.'

Use data to support your point: 'As you can see from this graph, sales are increasing among customers aged 18 to 24.'

Describe cause and effect clearly: 'Our processing time has gotten 30% faster due to improvements in the software.'

Be transparent about challenges: 'This product is more expensive to produce, therefore the profit margins are lower.'

Invite questions before concluding: 'Before wrapping up this presentation, does anyone have any questions?'

Summarize the discussion: 'I think we already raised our concerns a while ago.'

Check readiness for action: 'When can we start this project?'

When concluding, leave room for final queries: 'Before ending this, I can accept more questions now.'

Always include a call to action: 'Thank you for watching, don’t forget to click like, and subscribe.'

The importance of clear transitions between topics and ensuring the audience's understanding before moving forward.