10 Trucos de Google Docs que mejoran tu productividad | Guía 2022

Summary

En este tutorial, Diego Cardenas de El Tío Tech comparte 12 trucos de productividad para Google Docs. Explora atajos como crear documentos con 'docs.new', dictado, edición de imágenes, uso de fuentes de Google Fonts, personalización de estilos predeterminados, colaboración y compartir documentos, versiones de historial, citas automáticas y autocompletado de palabras. Cada truco es una joya para maximizar la eficiencia en la edición de textos.

Takeaways

• 😀 Crear un nuevo documento de Google Docs rápidamente usando el atajo 'docs.new'.
• 🎤 Utilizar la función de dictado para ahorrar tiempo en la creación de documentos.
• 🖼️ Insertar imágenes de diversas fuentes y realizar una edición básica directamente en Google Docs.
• 🔤 Añadir fuentes tipográficas desde Google Fonts para personalizar el documento.
• 📄 Modificar los estilos predeterminados de los documentos para aplicar fuentes y formatos por defecto.
• 🔄 Aprender a compartir documentos y controlar los permisos de edición y acceso.
• 🔗 Conocer cómo compartir documentos como archivos descargables o enlaces de vista previa.
• ⏫ Aprender a revertir a versiones anteriores de un documento utilizando el historial de versiones.
• 🔍 Utilizar la función de citas automáticas para insertar referencias en documentos de investigación.
• ✍️ Configurar autocompletado y sustituciones de palabras para escribir de manera más eficiente.

Q & A

¿Cómo se crea rápidamente un nuevo documento en Google Docs según el tutorial?

Para crear rápidamente un nuevo documento en Google Docs, se debe escribir 'docs.new' en la barra de búsqueda del motor de búsqueda.

¿Qué herramienta menciona Diego Cardenas para grabar la voz directamente en Google Docs?

Diego Cardenas menciona la herramienta de dictado en la pestaña 'Herramientas', donde se permite al ordenador usar el micrófono para grabar la voz.

¿Cómo se pueden editar imágenes directamente en Google Docs según el tutorial?

Para editar imágenes en Google Docs, se selecciona la imagen y se usan las opciones que aparecen, como cambiar el color, tamaño, rotación y transparencia.

¿Cuál es la ventaja de Google Docs sobre Microsoft Word al insertar fuentes externas?

La ventaja de Google Docs es que permite insertar fuentes externas directamente desde Google Fonts sin necesidad de descargarlas o instalarlas, mientras que en Word es necesario instalarlas primero.

¿Cómo se pueden cambiar los estilos predeterminados de los documentos en Google Docs?

Para cambiar los estilos predeterminados en Google Docs, se selecciona el estilo y se modifica en el menú 'Formato', luego se guarda como 'Mis estilos predeterminados' para aplicarlos en futuros documentos.

¿Cómo se comparte un documento en Google Docs y qué opciones de permisos están disponibles?

Para compartir un documento en Google Docs, se hace clic en el botón de compartir y se establecen los permisos, como permitir a los editores cambiar permisos y compartir, o limitar a los lectores solo a ver y comentar.

¿Cómo se puede descargar un documento de Google Docs directamente en formato PDF?

Para descargar un documento en formato PDF, se modifica el enlace de compartir agregando '?export=pdf' al final del enlace y se abre en una nueva pestaña.

¿Cómo se pueden hacer citas automáticas en Google Docs?

Para hacer citas automáticas, se utiliza la función 'Explorar' en la esquina inferior derecha, se busca la información y se inserta en el documento, luego se hace clic en el botón de cita para agregar una cita en forma de pie de página.

¿Qué es la función de 'Autocompletar' en Google Docs y cómo se configura?

La función 'Autocompletar' en Google Docs permite crear palabras clave que se reemplazan automáticamente por un texto definido previamente. Se configura en la pestaña 'Herramientas', en 'Preferencias', en la pestaña 'Sustituciones'.

¿Cómo se pueden revertir cambios no deseados en un documento de Google Docs?

Para revertir cambios no deseados, se utiliza la opción 'Historial de versiones' en 'Archivo', se selecciona la versión anterior y se hace clic en 'Restaurar esta versión'.

Outlines

00:00

😀 Tutorial de trucos de productividad en Google Docs

El presentador, Diego Cardenas, inicia un nuevo tutorial en el canal El Tío Tech, enfocado en 12 trucos de productividad para Google Docs. Compara Google Docs con Microsoft Word, considerándolo más práctico y fácil de usar. Presenta trucos ocultos y útiles para mejorar la experiencia con la herramienta de edición de texto. Invita a los espectadores a unirse al canal y al grupo de Telegram para obtener cursos gratuitos, noticias y contactarse directamente con ellos. Comienza con el primer truco, que es cómo crear rápidamente un nuevo documento en Google Docs utilizando el atajo 'docs.new', lo cual es más eficiente que los métodos tradicionales.

05:04

🎤 Dictado y edición de imágenes en Google Docs

Diego enseña cómo usar la función de dictado en Google Docs para ahorrar tiempo al crear documentos, permitiendo grabar directamente en el programa con permisos de micrófono. También explica cómo insertar imágenes de diversas fuentes y realizar una edición básica de estas, como cambiar su color, tamaño y rotación, o incluso su transparencia, sin necesidad de herramientas externas.

10:07

🖨️ Añadir fuentes tipográficas y editar formatos predeterminados

Se discute cómo añadir fuentes tipográficas desde Google Fonts, lo cual es más sencillo en Google Docs que en Microsoft Word, ya que permite la inserción de fuentes externas directamente desde su biblioteca de fuentes. Además, se explica cómo editar los formatos predeterminados de los documentos, como cambiar la fuente predeterminada para títulos y texto normal, facilitando la personalización de los documentos nuevos.

15:09

🔄 Compartir y gestionar versiones de documentos

Diego explica cómo compartir documentos y controlar las permisiones de acceso, permitiendo o restringiendo la capacidad de edición, descarga e impresión. También muestra cómo descargar el documento en diferentes formatos, como PDF, y cómo compartir enlaces directos para la visualización o descarga del documento. Además, aborda la función de historial de versiones, donde se pueden ver y restaurar versiones anteriores del documento, siendo útil para recuperar cambios o formatos anteriores.

📚 Citas automáticas y autocorrección de palabras

El tutorial finaliza con la explicación de cómo hacer citas automáticas en Google Docs utilizando la función 'Explorar' para buscar información y citas en la web, lo que facilita la inclusión de referencias en documentos académicos o de investigación. También se menciona la función de autocorrección de palabras, donde se pueden establecer reemplazos automáticos para palabras o frases, ahorrando tiempo y minimizando errores tipográficos.

Keywords

💡Google Docs

Google Docs es un servicio en línea de procesamiento de texto y hojas de cálculo desarrollado por Google. En el video, se presenta como una herramienta práctica y fácil de usar que puede ser una alternativa a Microsoft Word. Se menciona que permite la creación de documentos, edición de imágenes, uso de fuentes tipográficas y colaboración en línea, lo que demuestra su versatilidad en el manejo de textos y la facilidad para trabajar en equipo.

💡Productividad

La productividad es la capacidad de realizar un trabajo o tarea de manera eficiente y rápida. En el contexto del video, se abordan varias 'trucos' o funcionalidades de Google Docs que pueden aumentar la productividad al permitir tareas como la creación rápida de documentos, la dictado, la edición de imágenes y el uso de fuentes externas, todo con el objetivo de mejorar la eficiencia en la realización de documentos.

💡Fuentes tipográficas

Las fuentes tipográficas son los estilos de letra utilizados en la tipografía. En el video, se destaca la facilidad de Google Docs para incorporar fuentes externas desde Google Fonts, lo que enriquece la personalización de los documentos y permite una mayor variedad estética en comparación con las opciones limitadas que ofrece Microsoft Word.

💡Colaboración en línea

La colaboración en línea se refiere a la capacidad de trabajar juntas en un documento a través de Internet. El video explica cómo Google Docs permite compartir documentos y establecer permisos para que otros usuarios puedan leer, comentar o editar, lo que facilita el trabajo en equipo y la comunicación en tiempo real.

💡Dictado

El dictado es la acción de decir palabras que luego se convierten en texto. En el video, se presenta una función de Google Docs que permite dictar directamente al programa, lo que puede ahorrar tiempo en la creación de documentos, especialmente útil para aquellas personas que prefieren hablar en lugar de escribir.

💡Edición de imágenes

La edición de imágenes implica cambiar características visuales como el tamaño, la rotación y la transparencia. El video muestra cómo Google Docs permite realizar una edición básica de imágenes directamente en el documento, sin necesidad de herramientas externas, facilitando la integración de imágenes y el ajuste de su apariencia.

💡Formato predeterminado

El formato predeterminado son los estilos y configuraciones estéticas que se aplican automáticamente a un documento nuevo. En el video, se explica cómo personalizar estos estilos en Google Docs, como cambiar la fuente predeterminada o el tamaño de los títulos, para que cada nuevo documento se cree con un formato personalizado y consistente.

💡Versiones de documentos

Las versiones de documentos son diferentes estados o revisiones de un mismo documento. El video menciona la función de 'historial de versiones' en Google Docs, que permite ver y restaurar versiones anteriores del documento, lo cual es útil para recuperar cambios previos o para comparar cambios realizados por diferentes colaboradores.

💡Citas automáticas

Las citas automáticas son referencias bibliográficas que se generan y formatean de manera instantánea. En el video, se demuestra cómo Google Docs puede insertar citas al final de un documento al hacer clic en un botón, lo que simplifica el proceso de agregar referencias y contribuye a la integridad académica del trabajo.

💡Autocompletar

El autocompletar es una función que completa automáticamente palabras o frases basándose en un patrón o una abreviatura. El video explica cómo configurar el autocompletar en Google Docs para sustituir palabras clave por frases más largas o enlaces, lo que puede acelerar la escritura y reducir errores tipográficos.

Highlights

Bienvenida al nuevo tutorial de El Tío Tech, presentando 12 trucos de productividad en Google Docs.

Google Docs es una herramienta práctica y fácil de usar, alternativa a Microsoft Word.

Cómo crear un nuevo documento de Google Docs rápidamente usando el atajo docs.new.

Dictado en Google Docs para ahorrar tiempo en la creación de documentos.

Herramienta de inserción de imágenes con opciones de edición directa en Google Docs.

Incorporación de fuentes tipográficas desde Google Fonts en Google Docs.

Cambio de fuentes predeterminadas en nuevos documentos de Google Docs.

Compartir documentos y gestionar permisos de colaboración en Google Docs.

Descarga de documentos en diferentes formatos y uso de enlaces para compartir.

Historial de versiones y cambios en Google Docs para recuperar versiones anteriores.

Función de citas automáticas en Google Docs para documentos de investigación.

Autocompletar y reemplazo de palabras en Google Docs para aumentar la eficiencia.

Invitación a suscribirse y activar la campanita para recibir nuevos cursos de Google Tools.

Próximo tutorial se centrará en Google Sheets, la hoja de cálculo de Google.

Transcripts

What's up friends, how are you? I hope you are very well, welcome to a new tutorial here

on your El Tío Tech channel, my name is Diego Cardenas and in this video I am going to present 12

productivity tricks to use in Google docs, this is a video that complements very

well with the previous one, where I introduced you to this tool that is an alternative to Microsoft

Word but in my opinion, my personal opinion is a much more practical tool and much easier

to use, so in this video we are going to be complementing that training with these somewhat hidden tricks

and tips that will help you a lot to make the most

of this text editing tool, before starting I want to invite you of course to join

our channel and Telegram group is completely free and there we are constantly sharing

coupons for free courses on various platforms as well as news and surveys and of

course a chat directly with us, so I invite you to some, the link is in the

description of this video or you can also go to eltiotech.com and click on this little

Telegram button and you will quickly be able to join the channel, now let's start with the first

tip of course this already has been repeating several times with this series of Google but good

in the repetition is the pleasure and we strengthen the knowledge much more so the first

tip is how to quickly create a new Google document and for this we simply type

inside the search engine inside our bar search for the little word docs.new so as

you can see in this way we are going to create a new blank document

quickly and efficiently, as you can see we have here our blank document

we can name it and we can even use it as a notepad as many people often

use this tool for its practicality to review the normal path that would have

to be followed to create a nu evo document would be to come here to the Google docs interface and then

a blank document or also do it from the google drive interface it is not true from here

we come and here in the little button again we can choose what type of document we want to create and

from this In this way, we would be creating exactly the same thing, only with this docs.new shortcut

we save all these steps, so that would be the first type, now the second tip

refers to dictation and this can save us a lot of time, we simply have to go to the

tools tab and then here where it says to write burgos in this way without a click

here this small icon will appear it is not true that we can move and place anywhere and

simply by clicking here and granting permission to the computer to use the microphone

we will be able to start dictating to google docs and in this way save a lot of time in

the creation of our documents according to simply to stop e write to stop

dictating we click on the button that is in red and in this way we have already stopped

dictating to Google docs, this tool can save you a lot of time especially if you have

to type something directly and you can do it simply by dictating, come on

to the next guy to the next google docs trick with the insert

image tool and as i mentioned in the basic google docs tutorial you can insert images from various

sources either by uploading from your computer searching the internet searching your

google cloud drive at your Google photos folder or even a link or using your camera it

is not true we can choose all those options but the tip is aimed at that we can do a

basic edition of any image that we are going to insert for example we are going to search the internet for an image

of a landscape is not true we are going to put landscape we simply search and here we are going to insert

some of these for example we are going to put this ok then we click insert and here we are going

to be able to find the image options directly in the google docs tool we

click here notice that every time we select an image these new

options appear click here and we are going to have here one of the options to edit our image directly

in google docs, for example, we can change its color, we are going to fade it, for example

, a blue color is not true, we can also edit the size and rotation, we can adjust

the text, which basically consists of editing the position of this image is not true we are going to

put it behind the text for example and we can now move this as indicated behind the text

and we can also of course avoid the opacity there will be we will see here we have that

in settings the transparency option and we can increase the transparency to make it look like this

ok so we don't need external tools to modify or edit or p To give a

basic edition to our images since we can do it as you can see directly in

google docs ok well then let's go to the next tip the next trick which consists of adding

typographic fonts as you know in both word and google docs we have a

series of fonts that can be modified directly by selecting the font menu, which

is here, is not true and of course we have a limited number of fonts

from which we can choose, however, one advantage of google docs over microsoft

word is that we can insert external fonts much more easily especially because

google has its own font bank called google font ok on this page

google font we are going to find thousands and thousands of fonts of various types

that we can use in our documents and in the case from word we have to

click on any of these fonts b search them not download them and then install them so that they can

be seen so that they can be displayed and used in our word documents instead in google

docs this is much easier we simply come to the fonts menu and here we give more fonts and

in this way here in this little square we are going to be able to search for the typographical font that we are

looking for, for example, we are going to put a font, this atlas is that it is not a tall font

, simply by clicking on it and accepting, we are going to be able to add it to our google document

without having to download it or install it as this is directly connected to this font bank

this is a very important advantage if you work with various fonts in your

documents ok now this type is directly related to the next one because it consists of

editing the default formats what do I mean by this if we create a new

document we go to docs dot new we will see that the fonts the arial font will always be the same

as the font of the texts and if we want to insert a title for example this

is a title we select this text and here in the menu on the left we will be able to select

what type of text or what type of title this is not correct so here in title if we apply

the title one we are going to have this format this style that consists of the same typographic font

and simply with a larger size then if we want to modify these

default fonts each time we create a document appears from the beginning with the

font that we want so we have to modify the default styles

and this is very easy to do and it is even easier to do than in Microsoft word the first

thing we have to do is choose the style in this case I want the title is not true, let's

change it for another font, for example this one that we just added, then we come here to

title 1 and here e In this title 1 menu we are going to click where it says change title 1

throughout the document ok that's the first step then we come here to format paragraph styles and

here at the end in options we are going to save as my default styles ok we

click on it and our title 1 will be there now it is in the font format it is clichés we are

going to make another change before checking this for example by writing a text I want to change

the font of the normal text as well I do not like the arial font It is not the mind of many of

you either, so we are going to modify it, we are going to put, for example, a font of a

milestone, for example in a medium milestone, we are going to write something here, this is the normal text

and notice that if we select it and we are going to select the normal text is going to convert it

back to the arial font and this is not what we want so I do a z control to go back to

the previous text and here we go to normal text and here we can ca change normal text throughout the document

and we do the same again we go to format paragraph styles options and save as my

default styles now if we create a new document for example docs.new they

will observe that our default font would be pretty as you can see and the title

as we have also changed it or not this is a title if we give it the title format we

will see that it is indeed with the font that we have selected and it has already been saved

as an initial configuration ok this would be the second tip I thought was relevant

to teach you because it is much easier to do than in microsoft word now we are going to

turn the page we are going to change we are going to stop talking about fonts to start

talking about collaborative work Or at least how to share our documents, you will surely

have already noticed that there is a quite striking button in all interfaces, which is this button. From

here, simply if we click on it, a little window will be displayed. Well, in this case

, it does not have a name. This is a test dock. We are going to give it that name. We save it and

then we are going to have this presentation to edit the permissions with the that we can share

this document let's go here to the little nut and here you can see that we have two boxes

already checked by default editors can change permissions and share and readers and

commenters can see the option to download print and copy us as creators of

this document we have the power to choose if we want this to happen that editors can

permissions and can share this document and that readers can also do other things

so here simply by unchecking all this we can modify the way other people

interact with this document for another part if all you want to do is share this document

so that someone else can avoid it or read do it without much complication you can do it directly

from this option change anyone with the link so that they can be a reader, here with

this commenter or editor option, it's as simple as sharing this link you will give these

people the permissions that you have determined by here ok this whenever you want to keep

your document on the internet to be viewed through links but if on the contrary you want

to share this document no longer so that it is online no longer so that it can be seen from the browser

but as a downloadable document what you can do is go directly to the file tab and

here use the download option here as you already know you have the options to download as a

word document or as a pdf document however there is also a much more practical option

which is to modify the link you have here to share it later right at the end where it says

edit we would have to put these words ok export question mark tion format the same as pdf

ok we are going to copy it in another tab so that you can observe what is happening we are going to paste it

here we hit enter and as you can see this document has been downloaded in

pdf format only by modifying the link in this way we can share this link either

by mail or by whatsapp by chat and when this person opens it directly

this document will be downloaded in pdf format as you can see this is a very practical

and quite fast way to share documents without having to follow the original path that would

become a file we are not going here file download pdf that pdf we would have to attach to an email or

send it by message simply by copying this link modifying it by putting this text

person people would already be downloading it quickly on the other hand if what want is

to present this document with a preview or in a quick way you can also modify the

link so that it is not a downloadable document in pdf but as a preview and simply here

instead of all this we put preview ok preview we are going to open a new tab control ce in a

new tab control v you will be able to see this document without any editing option without

any duplicate option to create changes or comments is simply a blank preview

where we can do absolutely nothing else, this link is quite practical you

can also share it so that other people can see it anonymously and without leaving any trace

ok just changing the link here that would say edit by default we change it to preview

and we would already have this preview without any additional option ok just in case then we go

with the following tip that is aimed at changes within our documents and this

also in google docs it is much more practical than in word here we have directly

the option of file and version history and here we are going to find r two options we give

to see version history and on the right side we are going to see what the changes are

not true here for example we have the current version we can see the date and time and also

the previous versions in this case the initial version well , it didn't have any type of text and here

also if we were working with other people here his name would come out it's not

true in this case says the guy text tutorials this is the account with which we are creating this

document and we can also give it a name if you noticed here in

version history file we have the option to put a name to the current version for example this is the

initial version or we can put it test 1.0 it is not true we give it to save and in this way if we are going to

see the history of versions we are going to see that here we effectively have the name we have the date and

who has done it and if that is the case then that the document has been spoiled, that is, it has changed

format it has h I make a change that has not been the right one, you can always go back to the

previous version, you simply click on it and hit restore this version to undo any

unwanted change, that is why it is very important if you are working as a team to name your versions

at least when you do significant changes and in this way you will be able to recover them if

they were not the right ones and this is also an advantage of working directly on the internet

so this is a very important type that you can also see that it is a little hidden

but it can save you from many problems we are going to move on to the next tip which consists of making

automatic citations this can be very useful if we are working with

research documents etc. then you should know that in google docs and in general in all

google tools we have this explore option right in the bottom right

we click on it and in this way we will have a search bar where p For example, we can put

any topic to search for, for example, we are going to put the mitochondria, which is what

occurs to me at this moment, it is not true, and what we are going to find, we are going to find results on the web

, results of images and results in our google cloud drive in this case we do not have

any document that has this text so nothing comes out also in images we are going to find

images from google images so that we can insert them in our document and also from the web

for example if we click on this link wikipedia will open a new

tab and we can insert for example we can make a copy and paste and insert it here and if

we want to quote this we simply return here the link that we have clicked and we have this

little button to quote as a footnote yes we click on it we will be able to observe that

this number one has been inserted, this marker is not true, that if we go to the end of the page we see that it has been

inserted as citation and it is an automatic reference citation that we have inserted so easy

so simple and fast finally let's go to this tip that is also quite interesting and that

saves us a lot of time which is autocomplete or automatically change words and we are

going to do this find it in the tools tab in preferences ok from here we in this

new little tab are going to find the substitutions tab where as you can see

if we insert this text not in parentheses and unace it will be replaced with the

copyright symbol the same with the r also the double hyphen the triple hyphen the arrows and other

combinations of text so that they are replaced with their equivalents ok then here we can

insert or create our own keywords so that they are replaced by others for example if

I want to avoid writing all the uncle's link text dotcom ok let's copy this we come here

and I put it here all this link I want to avoid writing it ma nually or copying and pasting

I can put a keyword like uncle tech is right and every time I write this little word

it will be replaced with the link ok let's try it we will accept it and here I will write for

example I invite you to visit this i just make a space and it auto fills or replaces or

replaces with the link not true just as we have stated in the preference tool

under substitutions ok make sure this auto replace box is checked

and every time you we insert or create new substitutions they are going to be stored

ok that's so practical that's simple this is one of the most powerful tips and I have saved it

for last remember that this is information condensed with tips with tricks that we are going to

spread little little by little in the complete course of google docs we are going to be taking courses of all

these google tools to explain each tool each function step by step as it is

we have done with the power point equivalents of word and excel ok so if you want to be

aware if you want to be aware of these new courses I invite you to subscribe activate

the bell and of course leave a comment mentioning what you think of these tools

that you these tricks look like, that's all for me, see you in a next

tutorial that this time it's Google Sheets, the Google spreadsheet, so see you soon.