Best Daily Planner Apps for 2024? Motion vs Sunsama vs Akiflow vs Routine

Summary

This video offers a detailed comparison of daily planning apps backed by Y Combinator: Motion, Sama, Akif Flow, and Routine. Motion stands out as a project management tool with AI capabilities for task scheduling and team collaboration. Sama and Akif Flow are task consolidators, with Akif Flow offering a more powerful API for workflow integration. Sama is user-friendly with a beautiful interface. Routine focuses on habit-building and personal planning, lacking the professional flexibility of the others. The video helps viewers determine the best app for their needs, whether personal or professional.

Takeaways

• 📅 All four tools - Notion, Trello, Asana, and ClickUp - are daily planning apps that help with task management, scheduling on calendars, and time blocking.
• 🤖 Notion has AI capabilities that can automatically schedule tasks on your calendar, rearrange schedules for urgent tasks, and prioritize tasks within team projects.
• 👥 Trello is a project management tool that can be used for collaboration with team members, making it suitable for businesses and teams.
• 🔗 Asana and ClickUp are full-fledged project management tools that can integrate with daily planning tools but do not replace the need for a third-party project management tool.
• 💼 If you're part of an organization already using Asana or ClickUp and want personal daily planning, consider Sama or Akiflow.
• 🛠️ Akiflow has a more powerful API for building workflows, making it suitable for technical users who want to automate tasks.
• 🎨 Sama has a more user-friendly interface and a weekly view for planning, making it visually appealing for those who prefer a cleaner look.
• 🚫 Routine is focused on personal use, such as habit tracking, and is not recommended for professional use due to its lack of flexibility in task management.
• 📱 Routine offers a free tier and a mobile app, making it accessible for personal daily planning and habit formation.
• 🔄 Notion's AI feature can automatically reschedule tasks for the following day or week, reducing manual planning effort.

Q & A

What are the three daily planning apps discussed in the video?

The three daily planning apps discussed in the video are Motion, Sama, and Akif Flow.

What is the primary difference between Motion and the other two apps, Sama and Akif Flow?

Motion is a full-fledged project management tool, unlike Sama and Akif Flow, which are more focused on task management and require integration with third-party project management tools like Asana or ClickUp.

How does Motion's AI feature help with daily planning?

Motion's AI feature can automatically schedule tasks on the calendar based on priority, due date, and estimated time to complete, and it can also rearrange the entire schedule when urgent tasks arise.

What is the main advantage of using Akif Flow over Sama?

Akif Flow has a more powerful API that allows users to build more complex workflows and integrations, making it suitable for those who are more technically inclined and want to automate their task management.

Why might someone choose Sama over Akif Flow?

Someone might choose Sama over Akif Flow if they prefer a more visually appealing interface and a simpler approach to daily planning without the need for complex integrations.

What is Routine and how does it differ from the other apps mentioned?

Routine is a daily planner app that focuses more on personal use, such as habit tracking and time blocking for non-work-related tasks. It is less focused on professional use and lacks the flexibility needed for managing work tasks.

What is the recommendation for someone who needs a project management tool with AI capabilities?

For someone needing a project management tool with AI capabilities, Motion is recommended as it provides project management, time blocking, and AI scheduling all in one platform.

How does the video script describe the user experience of Sama and Akif Flow?

The script describes Sama and Akif Flow as tools that require manual planning of the day, where tasks need to be dragged onto the calendar view, unlike Motion which automates this process.

What is the recommendation for a user who wants to integrate their tasks from various tools like Gmail, Slack, and project management software?

For a user who wants to integrate tasks from various tools, Sama or Akif Flow is recommended, with Akif Flow being more suitable for those who want to build powerful workflows.

What is the main use case for Routine according to the video script?

Routine is recommended for personal use, such as building healthy habits or managing non-work-related tasks, rather than for professional use.