MATATAG TLE7 ICT: Week 4 Word Processing Software (Page break and Auto table of Contents)
Summary
TLDRThis instructional video offers a comprehensive guide to mastering word processing software, focusing on Microsoft Word's features. It covers the essentials of inserting and managing page breaks for document organization, and creating, updating, and removing automatic tables of contents for efficient navigation. The tutorial also delves into number systems, explaining the conversion from decimal to octal and hexadecimal, and the significance of each in computing and data representation.
Takeaways
- 📄 **Page Breaks in MS Word**: A page break is a tool used to control the transition from one page to the next in a Word document.
- 🖱️ **Inserting Page Breaks**: To insert a page break, place the cursor at the desired location and select 'Insert Page Break'.
- 🔍 **Displaying Page Breaks**: Page breaks are visible when the 'Show/Hide' feature is activated, revealing hidden formatting symbols.
- ⚙️ **Changing Page Break Settings**: Customize page break behavior using settings like 'Widow/Orphan Control' and 'Keep Lines Together'.
- 🗑️ **Deleting Page Breaks**: Remove page breaks by selecting them and pressing 'Delete' after enabling 'Show/Hide'.
- 📊 **Auto Table of Contents**: MS Word can automatically generate a table of contents based on document headings.
- 📑 **Creating a Table of Contents**: Place the cursor where the table of contents is desired and use the 'Table of Contents' tool to insert one.
- 🔄 **Updating Table of Contents**: Update the table of contents by clicking on it and selecting 'Update Table' to refresh page numbers or the entire table.
- 📘 **Table of Contents Options**: Choose from automatic or manual tables of contents, with options to include different heading levels.
- 🔢 **Number Systems**: The script also covers number systems, explaining conversions between decimal, octal, and hexadecimal.
- 💻 **Hexadecimal System**: Hexadecimal is a base-16 system using digits 0-9 and letters A-F, useful for compact digital representation.
- 🔎 **Conversion Process**: Detailed steps for converting decimal numbers to octal and hexadecimal are provided, emphasizing the use of base values and digit representations.
Q & A
What is the primary function of a page break in Microsoft Word?
-A page break is a tool that allows you to control where one page ends and the next one begins.
How can you display page breaks in a Word document?
-You can display page breaks by clicking on the Home tab, then in the Paragraph section, clicking on the pilcrow icon to show hidden characters.
How do you insert a page break in Microsoft Word?
-To insert a page break, place the cursor where you want to start a new page and select 'Insert Page Break' from the menu.
What are the different settings available for page breaks in Word?
-The different settings for page breaks include 'Widow/Orphan control', 'Keep with next', 'Keep lines together', and 'Page break before'.
How can you delete a page break in a Word document?
-To delete a page break, select 'Home' and 'Show/Hide', double-click the page break to select it, and then press 'Delete'.
What is an automatic table of contents in Microsoft Word?
-An automatic table of contents is a feature in Word that allows you to create, update, and remove a table of contents based on the headings in your document.
How do you create a table of contents in a Word document?
-To create a table of contents, open the document, place the cursor where you want the table of contents to appear, and click on the 'Table of Contents' icon under the 'References' tab.
What are the three types of tables of contents offered in the built-in list of Word?
-The three types of tables of contents are 'Automatic Table 1', 'Automatic Table 2', and 'Manual Table', each with different ways of applying headings and subheadings.
How can you update the table of contents in a Word document?
-To update the table of contents, click on the main heading 'Table of Contents', and then click 'Update Table'. You can choose to update page numbers only or the entire table.
What is the significance of the decimal point in a decimal number?
-The decimal point in a decimal number serves as a visual indicator that separates the whole number part from the fractional part, representing values smaller than one.
How does the hexadecimal number system differ from the decimal system?
-The hexadecimal number system is base 16 and uses 16 symbols (0-9 and A-F), unlike the decimal system which is base 10 and uses 10 symbols (0-9).
Outlines
🖥️ Mastering Page Breaks in MS Word
This segment of the video script focuses on the concept and application of page breaks in Microsoft Word. It begins by defining a page break as a tool to control the transition from one page to another. The tutorial then walks through the process of inserting page breaks in MS Word, starting with opening a document and displaying page breaks by clicking the '¶' icon in the Home tab. It explains how to insert a page break by placing the cursor at the desired location and selecting 'Insert Page Break' from the 'Insert' tab. The segment also covers changing page break settings, such as 'Widow/Orphan Control' and 'Keep Lines Together,' through the 'Paragraph' dialogue box. Lastly, it demonstrates how to delete a page break by selecting it and pressing 'Delete,' and how to adjust automatic page breaks for specific paragraphs.
📚 Creating and Updating Tables of Contents in MS Word
The second part of the script delves into the creation and management of tables of contents in MS Word. It starts by guiding viewers on how to insert a table of contents in a document by highlighting the word 'introduction' and then accessing the 'Reference' tab to choose from various built-in table of contents styles. The script outlines three options: 'Automatic Table 1,' 'Automatic Table 2,' and 'Manual Table,' each with its method of applying headings and subheadings. The tutorial then moves on to updating an existing table of contents, which involves clicking on the 'Table of Contents' main heading to open a small box and selecting 'Update Table.' Two update options are presented: 'Update page numbers only' and 'Update entire table.' The segment concludes with a brief mention of converting numbers to octal and decimal systems, and the basics of hexadecimal numbers, setting the stage for further learning in these areas.
🔢 Understanding Decimal and Hexadecimal Number Systems
The final paragraph of the script shifts focus to numerical systems, specifically decimal and hexadecimal. It explains the structure of a decimal number, which consists of a whole number part and a fractional part separated by a decimal point. Examples are provided to illustrate how the whole and fractional parts represent quantities. The script then contrasts the decimal system with the hexadecimal system, which is base-16 and uses both numerals and letters (A-F) to represent values. It explains how each digit in a hexadecimal number corresponds to a power of 16, allowing for compact and efficient representation of quantities. The tutorial also touches on the conversion of hexadecimal numbers to binary and octal systems, emphasizing the importance of these conversions in various applications.
Mindmap
Keywords
💡Word Processing Software
💡Page Break
💡Auto Table of Contents
💡Pilcrow Icon
💡Paragraph Section
💡Widow/orphan Control
💡Keep Lines Together
💡Page Break Before
💡Decimal Number System
💡Hexadecimal Number System
💡Octal Number System
Highlights
Introduction to word processing software and its features.
Explanation of page breaks and their function in document layout.
Step-by-step guide on how to insert page breaks in MS Word.
How to display and hide page breaks for better document navigation.
Changing page break settings to control document pagination.
Deleting page breaks to adjust document layout as needed.
Adjusting automatic page breaks for specific paragraphs.
Overview of creating an automatic table of contents in MS Word.
Instructions on inserting a table of contents using built-in lists.
Options for automatic table creation and manual table customization.
Updating the table of contents to reflect changes in the document.
Options for updating page numbers only or the entire table of contents.
Conversion of decimal numbers to octal representation.
Understanding the structure and value of octal digits.
Explanation of decimal numbers, including whole and fractional parts.
Hexadecimal number system basics and its symbols.
Conversion methods from hexadecimal to decimal and other systems.
Practical applications of number system conversions in various fields.
Transcripts
[Music]
[Applause]
[Music]
welcome to
i7 for week four our topic is word
processing software for subtopics we
have Beach breaks and auto tables of
contents these are the some example of
Futures of MSB
for subtopic one we have page break
first let us Define what is a page break
a page break is a tool that allows you
to control where one page ends and the
next one
begins how to insert page breaks in Ms
word Step One open the word document
[Music]
open the word document that has a page
breaks in it by theold these are not
visible step two display page
breaks click on the Home tab in the top
menu bar to change the
ribbon in the paragraph section click on
the pilcrow icon to show hidden
characters next along with other hidden
characters word will display page
breaks use page breaks to control where
a page ends and where a new page begins
you can click the PC icon again to hide
the peach
break next for step three insert a page
break place the cursor where you want to
start a new
page select
insert page break
step four change the page break
settings select
layout in the paragrap group select the
small
arrow in the paragraph dialogue box
select line and Page breaks
other pation choose the option that
works best for
you we have Widow Oran control keep fit
next keep lines together and page break
before for step five delete a page
break select home and show hide
double click the page break so that it's
selected and then press
delete next adjust automatic page breaks
select the paragraphs you want to apply
the settings
to go to layout or page layout and
select the paragraph dialog back
launcher next on the line in page break
tab choose one or more of the
following weo or P control give with
next keep lines together or page break
before next for subtopic two the auto
table of contents
word allows you to create a table of
contents update the table of contents
and remove the table of
contents how to create a table of
contents in Ms
word Step One open the
document open the word document where
you want to insert the table of
contents place your carser where you
want the table of contents to appear
highlight
introduction next open the buildin
list click on the reference tab on the
top menu bar to change the
rebon step three insert a table of
contents in the section table of
contents click on the table of contents
icon this open the buil-in list for the
table of
content the built-in list offers three
choices the automatic table one word
applies the main heading as
continent word applies the main heading
as contents it cop copies heading and
subheadings from those in the
joke it copies headings and sub headings
from those in the
document next we have automatic table
two word applies the main heading as
table of contents it copies headings and
subheadings from those in the document
for third we have manual table word
applies the main heading as table of
contents and also allows you to manually
add headings and subheadings of your
choice for update the table of contents
first open the document open the word
document that has a table of contents
click on the main heading table of
contents a small box will open above the
main
heading set to update
table click on the update table a
dialogue box to update table of contents
will
[Music]
open then click the update table of
contents dialogue box offers two choices
first update page numbers only and the
second is the update entire
table that's the end of our lesson for
today thank you for watching don't
forget to like and share subscribe and
hit the Bell
button e
for example to convert the
56010 to octal 560 / 8 is 70 the
remainder is zero and 70 IDE 8 is 8 with
the remainder of 6 and 8/ 8 is 1 with
the remainder of 0 and 1 / 8 is equals
to 0 with a remainder of 1 so the octal
representation is
10608 for the table of octal digits we
use only three bits to represent octal
numbers
each group has a distinct value between
0 0 0 and 1 one one and octal digits
range from 0 to
7 this is the table of octal digits from
0 to
7 next the decimal
numbers a decimal number consider
of a whole number and a fractional part
separated by a point often called the
decimal
point whole number part represent the
integral value of a quantity it can be
any positive or A negative
integer for example if the decimal
number is
4285 the whole number part is 42 in the
decimal number in -1
123.456 the whole number part is
-13 the fractional part represent a
value smaller than one it appears after
the decimal
point for example in the decimal number
42.85%
Point separates the whole number part
from the fractional part it serve as
visual indicator that we are dealing
with the decimal for example the decimal
point in
4285 separates 42 which is the whole
from 85 the
fractional decimal numbers allows us to
express quantities that are whole plus
some part of a hole they are commonly
encountered in everyday situations such
as grocery shoppings measurements and
financial
calculations lastly the hexadecimal
number often simply called hex is a base
16 numeral system unlike our familiar
base 10 system which uses 10 symbols
which is the 0 to 9 to represent numbers
hexadecimal emplo 16
symbols these symbols include the
numeral 0 to 9 and the letters a to F
each digit in a hexadecimal number
corresponds to specific value allowing
us to express quantities in a compact
and efficient manner hexadecimal uses a
base value of 16 this means that each
column in a hexadecimal number represent
a power of
16 the 16 symbols used in hexadecimal
are 0 1 2 3 4 5 6 7 8 9 and a b c d e
and f for example the hexadecimal number
is 1 a represent 1 * 16 + 10 is = to 26
in
decimal conversion to other systems
hexit decimal numbers can be converted
to other number systems the decimal base
then each digit is multiplied by the
corresponding power of 16 and sum to
Binary each hexadecimal digit
corresponds to a 4bit binary
representation to octal First convert to
decimal then to octal this conversion
are
essential for
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