the ✨ultimate✨ notion setup.

Summary

The video script details a personal productivity system using Notion, which has transformed the creator's workflow. It showcases a reworked system based on Austin Bradley's pillar-pipeline and vault methodology. The dashboard includes an action zone for daily tasks, an alignment zone for reviews and planning, and field notes for information processing. The system emphasizes task prioritization, linking daily tasks to long-term goals, and using various Notion features for tracking habits, projects, and content creation, all within a visually appealing and organized interface.

Takeaways

• 😀 The speaker has spent a decade experimenting with productivity apps and strategies, ultimately creating a customized system in Notion that has improved their organization and productivity.
• 📊 The Notion dashboard has been reworked to follow Austin Bradley's Pillar-Pipeline and Vault system, which is more structured and better suits the speaker's workflow.
• 📂 The main sections of the Notion system are the Action Zone, Alignment Zone, and Field Notes, each serving different organizational purposes.
• 🔗 The Action Zone is the primary page for daily tasks, with automated features to track habits, mood, diet, sleep, and gratitude, all of which contribute to a comprehensive daily review.
• 📅 The speaker emphasizes the importance of not relying on due dates for task scheduling, instead using 'do, not due' dates to plan when tasks will be completed.
• 🔑 Priority is given to tasks based on their importance, with only one task per priority level assigned daily to avoid confusion and ensure focus.
• 📈 The system includes a task database that links to a daily task view, allowing for a clear overview of current and upcoming tasks, as well as tracking project progress.
• 🌟 The Alignment Zone is used for reflection and recalibration, including weekly and monthly reviews, and is where guiding principles and long-term goals are housed.
• 📚 The Field Notes section is for storing and processing information, with a focus on topics and sources, allowing the speaker to build a 'second brain' of knowledge.
• 📘 The speaker uses a 'library' within Notion to manage reading materials, track progress, and integrate notes with related wiki pages and goals.
• 🍽️ Additional pages in the Notion system include a meal planner for automated cooking and shopping, and a content database for managing and tracking video production and publishing.

Q & A

What has the speaker been doing for the past decade regarding productivity?

The speaker has spent the past decade trying out various productivity apps and strategies but always felt underwhelmed or frustrated with the results.

What is the main purpose of the speaker's Notion system?

The main purpose of the speaker's Notion system is to stay organized and to increase productivity by following Austin Bradley's Pillar Pipeline and Vault system.

What are the three main sections of the speaker's Notion dashboard?

The three main sections of the speaker's Notion dashboard are the Action Zone, the Alignment Zone, and the Field Notes.

What is the purpose of the 'inbox' link on the Notion dashboard?

The 'inbox' link on the Notion dashboard serves as a scratch pad that the speaker goes through every week to ensure no notes or ideas are missed.

What is a 'Hub' in the context of the speaker's Notion system?

A 'Hub' in the speaker's Notion system represents different sections of their life, also known as pillars, such as Finance, Relationships, Design, and Travel.

How does the speaker categorize tasks in their Notion system?

The speaker categorizes tasks in their Notion system based on priority levels, with each priority level having only one task assigned to it on any given day.

What is the significance of the 'Action Zone' in the speaker's Notion setup?

The 'Action Zone' is the page the speaker spends most time on, as it provides an automated daily task list, helping them to stay focused and organized.

How does the speaker use the 'Alignment Zone' in their Notion system?

The 'Alignment Zone' is used for weekly reviews, monthly reviews, and goal planning, serving as a 'live compass' for the speaker's planning and reflection.

What is the role of 'Field Notes' in the speaker's Notion system?

The 'Field Notes' section is where the speaker stores and processes information, with a focus on topics and sources, helping to build a 'second brain' of information.

How does the speaker track their daily habits and routines in Notion?

The speaker tracks daily habits and routines by listing them with their intended time, frequency, and associated cues and rewards, ensuring they align with values or goals.

What is a 'Wiki' in the context of the speaker's Notion system?

A 'Wiki' in the speaker's Notion system is a collection of topics that the speaker is interested in and learning about, with hubs for notes and resources related to each topic.

How does the speaker's Notion system help with meal planning?

The speaker's Notion system helps with meal planning by automating the process of linking recipes to ingredients and creating a shopping list based on planned meals for the week.

What is the purpose of the 'Projects' section in the speaker's Notion system?

The 'Projects' section is for managing larger tasks that need to be broken down into smaller, manageable tasks, with a progress bar that automatically updates as tasks are completed.

How does the speaker ensure their daily tasks align with their larger goals in Notion?

The speaker ensures daily tasks align with larger goals by directly linking each task to a short-term goal, which in turn is connected to a long-term goal, following the PPV system principles.