How I Make Time for *EVERYTHING* | 15 Secrets to Building a Schedule that Actually Works
Summary
TLDRThis video script offers 15 practical secrets to enhance productivity and avoid burnout. It emphasizes making tasks enjoyable, changing environments, believing in oneself, prioritizing important tasks, and setting boundaries. The speaker also advises on not forcing oneself to do unenjoyable tasks, using affirmations, planning the next day's tasks in advance, and staying flexible with schedules. The tips aim to help viewers live a more fulfilling life by managing time effectively and focusing on meaningful activities.
Takeaways
- 😀 Make tasks enjoyable by renaming them and making them enticing to reduce stress and increase motivation.
- 🔄 Switch up your environment to avoid boredom and increase productivity, such as changing your workspace or going to different locations like cafes.
- 🚫 Stop struggling with tasks that aren't working and avoid self-sabotage by not forcing yourself to do things you don't want to do.
- 💪 Believe in yourself and use affirmations to reprogram your brain and improve focus and productivity.
- 🏃♂️ Accept that not all tasks are meant to be enjoyed and prioritize getting them done efficiently to make room for more enjoyable activities.
- 💀 Memento mori: Remember that life is finite and focus on living a meaningful and purposeful life.
- 🐸 Eat the Frog: Tackle the most important and challenging task of the day first to ensure it gets done.
- 🛌 Understand your sleep chronotype to optimize your work schedule and productivity.
- 📝 Prioritize tasks based on what will truly move you forward, focusing on health, wealth, and relationships.
- 🚫 Set boundaries by clearly communicating your work hours and being firm about not being disturbed during those times.
- 📅 Be realistic about your schedule and plan for the next day to avoid overcommitting and ensure a clear focus on important tasks.
- 🔄 Stay flexible with your schedule to accommodate unexpected events without disrupting your productivity.
- ⏱️ Apply the two-minute rule by completing quick tasks immediately to avoid cluttering your schedule.
- 🔁 Batch similar tasks together to streamline your workflow and maintain focus without unnecessary interruptions.
Q & A
What is the main theme of the video script?
-The main theme of the video script is about overcoming stress and burnout by adopting various strategies to make tasks more enjoyable and manageable.
What is the first secret mentioned in the script to make tasks more enjoyable?
-The first secret is to give tasks better names and make them more enticing, which can increase the desire to perform them.
Why is it suggested to change the environment or workspace?
-Changing the environment or workspace is suggested to prevent boredom and make the work experience more exciting and lively.
What is the 'Eat the Frog' task mentioned in the script?
-The 'Eat the Frog' task refers to tackling the most important and often most challenging task of the day first, as a way to ensure it gets done.
What is the significance of using affirmations as mentioned in the script?
-Using affirmations helps to build self-belief and reprogram the mind to focus and be more productive in completing tasks.
Why is it advised to not enjoy every single task?
-It is advised because not every task is meant to be enjoyable; some tasks should just be completed efficiently to free up time for more meaningful activities.
What does 'Memento Mori' mean and why is it important in the context of the script?
-'Memento Mori' is a Latin phrase meaning 'remember that you have to die', used in the script to emphasize the importance of living a meaningful life and prioritizing what truly matters.
What is the importance of understanding your sleep chronotype as per the script?
-Understanding your sleep chronotype helps to identify the most productive times of the day for you, allowing you to schedule tasks during your peak performance hours.
Why is it essential to prioritize tasks according to the script?
-Prioritizing tasks ensures that the most important tasks that contribute to your goals are completed first, rather than being overwhelmed by a long to-do list.
What is the advice given in the script about setting boundaries?
-The script advises setting boundaries by clearly communicating your work hours and being firm about not being available during those times to avoid interruptions.
How does the script suggest dealing with tasks that take less than two minutes?
-The script suggests using the 'two-minute rule', which means completing tasks that take less than two minutes immediately instead of postponing them.
What is the final secret mentioned in the script for managing tasks?
-The final secret mentioned is to batch similar tasks together, which helps to streamline work and maintain focus on one type of activity at a time.
Outlines
🌟 Boosting Productivity with Enjoyable Tasks
The speaker emphasizes the importance of making tasks more enjoyable to combat stress and burnout. They suggest renaming mundane chores to make them more enticing and switching up the environment to prevent boredom. The speaker also advises against forcing oneself to do tasks that aren't working and recommends taking on the most challenging task first thing in the day, known as 'Eat the Frog'. Affirmations are highlighted as a tool for self-belief and focus, encouraging individuals to reprogram their brains to be more productive.
🏖 Prioritizing Enjoyment Over Mundane Tasks
This paragraph focuses on the idea of completing mundane tasks quickly to make room for more enjoyable activities in life. The speaker advises not to spend time on tasks that don't bring joy, such as meticulously folding laundry, and instead to focus on what truly matters, like spending time at the beach or in parks. The concept of 'memento mori' is introduced as a reminder of life's impermanence, urging the audience to live meaningfully and purposefully, prioritizing both personal enjoyment and contribution to others.
🛌 Understanding Your Sleep Chronotype for Better Productivity
The speaker introduces the concept of 'chronotype', explaining that different people are most productive at different times of the day, such as 'bears' who work best in the afternoon. They recommend taking a test to determine one's chronotype to optimize work schedules. The paragraph also stresses the importance of prioritizing tasks related to health, wealth, and relationships, and the necessity of maintaining a balance between work and personal life to ensure overall well-being and progress towards one's goals.
🚫 Setting Boundaries and Being Realistic with Time
The speaker discusses the importance of setting boundaries to protect work time and avoid being overwhelmed by others' demands. They share personal experiences of setting clear working hours and the challenges of enforcing these boundaries with family members. The paragraph also addresses the need for realism when planning one's schedule, encouraging individuals to be honest about what can be realistically achieved within a 24-hour period and to prioritize tasks effectively.
📝 Planning and Flexibility for Effective Task Management
This paragraph provides strategies for managing tasks more effectively, such as planning the next day's tasks the day before to reduce stress and increase focus. The speaker suggests using tools like whiteboards for visual planning and emphasizes the importance of staying flexible when unexpected events occur. They also introduce the 'two-minute rule' for completing quick tasks immediately to avoid cluttering the schedule with minor tasks, and the concept of batching similar tasks to increase efficiency.
Mindmap
Keywords
💡Burnout
💡Affirmations
💡Memento Mori
💡Eat the Frog
💡Chronotype
💡Prioritization
💡Boundaries
💡Realism
💡Planning
💡Flexibility
💡Two-Minute Rule
💡Batching
Highlights
Make tasks more enjoyable by renaming them to be more enticing and exciting.
Change your environment to avoid boredom and make work more lively.
Stop struggling with tasks that aren't working; instead, try something else and come back to it later.
Avoid self-sabotage by not forcing tasks that don't feel right and focusing on other important tasks.
Use affirmations to boost self-belief and improve focus on tasks.
Accept that not all tasks are enjoyable; prioritize getting them done efficiently.
Memento mori - Remember that life is finite and focus on living a meaningful and purposeful life.
Eat the Frog - Tackle the most important and challenging task of the day first.
Identify your sleep chronotype to optimize your work schedule for peak productivity.
Prioritize tasks based on health, wealth, and relationships to focus on what truly matters.
Set boundaries to protect your work time and ensure you are taken seriously.
Be realistic about your schedule and avoid overcommitting to tasks.
Plan for tomorrow today to reduce stress and ensure a clear direction for the next day.
Stay flexible with your schedule to accommodate unexpected events without disrupting your workflow.
Apply the two-minute rule to complete quick tasks immediately, avoiding the need for listing them.
Batch similar tasks together to streamline work processes and maintain focus.
Consider working with a coach to systematize goal achievement and break down large tasks into manageable parts.
Transcripts
if you feel stressed overwhelmed burnt
out all the things right I've got the
solution for you I run a business I do
YouTube there's a lot of things on my
plate so here are 15 secrets to get you
doing everything and more and we're
starting off with number one here make
things more enjoyable stop struggling
life is not about struggling that's why
you feel burnt out and stressed out okay
make things more enjoyable by giving
them better names by making them more
enticing make them exciting don't be so
like G I don't want to do this thing cuz
that's going to make you not want to do
the thing right so like instead of
chores for instance call it a nighttime
reset you're resetting everything you're
putting things away you're making it so
that the next day is going to be better
give things better names and make them
more enjoyable and you're going to want
to do more things with your life I
promise you if you just keep doing the
same old things and the m tasks and you
feel icky and shitty about them and you
feel like you just don't want to do them
that's the reason it's because you're
labeling them with these ugly words and
it's just making it shitty it's making
it not enjoyable and number two switch
it up don't stay in the same spot all
the time that can make it so boring that
can make it so dreadfully awful honestly
switch it up if you have your office
change it up okay like don't have your
desk in the same spot your your whole
life there's so many people I see like
that where they just don't move
furniture switch it up okay I'm not even
saying you got to go anywhere just
change your environment around bring
things in that make it more exciting
make it more lively and also I do
recommend going to like cafes and places
that are out and abouts to do your work
instead if you can do anything within
your means to make it a more exciting
experience and you're going to want to
do more things and number three stop
struggling okay like I said earlier we
don't struggle we don't keep trying to
do the thing that just isn't working
come back to it okay there are so many
things that you can do so stop trying to
force yourself to do the thing that you
just don't want to do it won't work and
you will just waste so much time trying
to force yourself to do that thing when
in all reality you should just do
something else instead and come back to
it okay if it's not working out don't
force it and whatever you do don't
self-sabotage if you feel like you
should have did that thing because let's
say that was the eat the Frog task right
if you don't know what that means it's a
term coined by Brian Tracy it's to take
on the biggest most difficult task of
the day and it's okay if you don't do it
okay there's always tomorrow don't push
it off till tomorrow but just know that
there is tomorrow as long as you're
doing something don't just give up and
be like well I should have did that
thing so now I can't do anything at all
right that's sad that's the
self-sabotage that I'm talking about
just keep moving forward just find other
things to do you can always replace the
thing that you really had to do with
something else that's also important not
something that's like the Urgent task
right really still focus on those
important tasks make sure that you're
doing things that are actually going to
move you forward number four believe in
yourself use affirmations do whatever it
takes to believe what it is that you're
saying so that you do more of the things
that you're trying to do like let's say
that you're trying to be more focused
right well if you're feeling like you're
distracted when you're working this can
really work honestly I do it all the
time if I feel like I'm losing focus on
what it is that I'm doing I just tell
myself I am focused I am ready to work I
am focused I am ready to work and I can
Center myself back into working and if
you're really trying to work hard on
this you can actually do this in the
morning and in the evening when you're
really sleepy your subconscious mind is
more open to suggestions so you can
actually reprogram your brain with
affirmations if you're really bad at
staying focused you could say right
first thing in the morning when you wake
up you say I am focused I am focused do
it 8 to 10 times and your brain will
start believing that you are someone who
can focus when you're working and next
up I've got number five here not
everything is really meant to be enjoyed
honestly stop trying to take in every
little thing that you do just do it just
get it done honestly like I used to be
like that with my laundry I used to
really enjoy folding my laundry and
putting it away now I just set the timer
and I'm like I want to get this
done and just do it okay like don't fold
up those little towels on nice and neat
like your little face towels right I
stop doing that I just throw them in the
little bin and that's it like I just
don't feel like wasting your time on
that right is really going to get more
done in order to get everything you want
done in order to get your schedule
looking really good and making sure that
you have time to do more important
things things that you really want to
enjoy right those are the things that
you want to enjoy not folding your
laundry not doing the dishes just get it
done get the mundane tasks done and out
of the way so you have room in your
schedule for the really good things in
life like going to the beach and going
to that nice park that's a little
further down the way do things that are
more enjoyable and enjoy those things
not the mundan tasks and chores okay and
number six momento more
this means remember you must die we're
all marked Souls living on borrowed time
we don't know when we're going to die
and what you can do is you can have a
skull on your desk as a reminder that
one day your time is up and I know that
may upset some people and I'm going to
say it anyway because you know what I'm
here to tell you what you need to hear
not what you want to hear these are the
things that are inevitable it will
happen one day I lost my mom and
honestly that was the biggest wake up
call I could have got and that's what
I'm trying to say here just do the
things you want to do with your life
live a life that is Meaningful and
filled with purpose and fulfilling and a
life that you can give value to yourself
but also to others okay don't be so
selfish with your life do things for
yourself and for others and you're going
to live the best life ever honestly
you're going to get more done and
everything that you do is going to have
a deeper meaning to it so stop wasting
time with the wrong people doing the
wrong things and just regretting things
with your life right you don't want to
look back and be like I really wish I
hadn't done that I really wish I could
have spent more time on this thing and
genuinely I wish I could have spent more
time with my mom I wish I could have did
more things with her but I can't do it
because momento Mor remember you must
die and I wish I could have had somebody
tell me that sooner but I have learned
that recently and I'm here to share it
as much as possible so that you do
remember that one day it will happen
because it is inevit
and number seven we've got eat the Frog
I mentioned it but I'm really here to
explain what it really truly means so
you're really focusing on the biggest
task of the day okay it's the task that
you don't want to do it's the task that
is the most important thing to do and
another way you can really get it done
is something that's not necessarily an
enjoyable thing because around here I
don't tell you what you want to hear I
tell you what you need to hear things
that are actually meaningful and they're
good advice and you can take it or leave
it okay when you wake up you could say
to yourself do it now do it now do it
now just focus on what needs to get done
and get it done stop pushing it off stop
thinking that there is tomorrow that is
a backup plan but stop relying on it
stop leaning on it pretend that it's not
okay if there's something that really
needs to gets done try your best to
tackle it eat the Frog just do it and
what you can do to really get that going
and to eat the frog is to say do it now
do it now do it now as soon as you wake
up and just get started on it don't keep
pushing it off okay speaking of waking
up and sleeping let's keep moving we've
got number eight figure out what your
sleep chronotype is a lot of us are
bears me myself include it and that's
how the world Works honestly we all wake
up and go to sleep at the same time but
there are different types okay I'm not
going to go over what each and every
single one is but you can take a test
and figure figure out which one you are
you could be either a dolphin a lion a
bear and I can't remember what the last
one is off the top of my head because
listen I'm really I'm focused on what
the bear does and the bear gets the best
work done between like 12 and 2 just
look it up and figure it out and thank
me later because that really can help
you get more work done and get your
schedule all cleared out so you can
enjoy better things in life instead of
always working because always working
and always hustling isn't a great life
is it don't be like that that take your
life seriously and take the test
honestly I have it linked down in the
description so you can check it out for
yourself let's keep moving though number
nine prioritize your tasks if you are
just got all these things right you're
never going to get them done you got to
prioritize your tasks you have to make
sure what you're getting done is
actually going to push you forward it's
not just an urgent task it's an
important task it's something that is
going to get you closer to where you
want to be and you can break it down you
got health wealth and relationships
right what is the most meaningful thing
in your life right now that you really
want to focus on are you on the heavier
side like you want to lose weight focus
on health figure out what it is that
you're eating should you be going to the
gym you know I actually have a community
post I did recently and I found out that
a lot of you don't go to the gym you
don't work out that is really important
honestly you're going to owe that back
one day it's like having a credit card
and owing interest on it one day your
future self is going to be very pissed
off off so take that seriously go to the
gym work out feel better do better look
better glow from the inside out that's
what life is all about life is short I'm
telling you I cannot say it enough I
will say it as many times until you
truly understand because it really is
short I'm telling you momento Mory okay
remember you must die so do everything
that you can to live the best life that
you can if you're on the heavier side
you're struggling you're struggling to
get by every day it makes your life more
difficult you're not a able to do as
many things you're not able to clear
your schedule out because you're tired
so do something about it prioritize your
health or if it's your wealth right and
you're not making money and you just
wish you had more money to do things
that's stopping you from living a good
life and it's stopping you from clearing
out your schedule so make sure you're
prioritizing that see what jobs you have
to do see what needs to get done see if
you got to fill out a resume see if you
got to find a new job maybe it's just
never going to move up the ladder for
you right take your life seriously and
prioritize things instead of filling
your plate up with so many different
tasks and thinking that you can do
everything because there is not enough
time in the day to do everything there's
only enough time to do a few things so
figure out what's the most important and
just get it done let's keep moving
number 10 set boundaries stop saying yes
to everything tell people when you're
going to be working on something and
remind them if are like the type of
person that forget that you said you
were going to do the thing and you know
that you need to remind them stop
assuming that they are going to remember
especially if they don't remember cuz it
just never really ends up working out
like that for example my dad's really
bad with this actually I'll tell him
that between the hours of me waking up
around like 9:30 okay until 12 I am not
available and he has still to this day
like it's been two years of this really
he still calls me and he's like mikelin
can I come over and drop this thing off
and I'm like Dad you know I'm not
available right now like please stop
doing this and it's that's just what it
is I know I may sound like a right
but sometimes you kind of have to lay
your foot down so people will listen
more and he doesn't do it nearly as
often since I started doing that when I
was too nice about it it just didn't
really sink in as much right and just
remind them honestly like if you really
want people to take you seriously you
have to set boundaries with people they
will walk all over you they will always
expect things out of you they will
always think that you're just always
available and that's the thing I'm an
entrepreneur so I do have a lot of time
on my hands I have a lot of free time
but I like to use my time wisely I like
to make sure that I have my work time
and then the rest of the day I can pick
and choose what I want to do I'm not
available in the morning because those
are the best hours that's like the eat
the Frog time where you're going after a
big task and you're just getting it done
and for whatever reason it just truly
won't sink in fully for my dad so
sometimes I have to lay the foot down
and really be a little bitcher about it
so he listens sometimes that's what's
necessary sometimes when you're too nice
to people they just won't take you
seriously and that's just what I've
learned honestly and when I say with a
tone I'm not saying that you
should yell at people I'm not saying you
should even be mean I'm just saying have
a little bit of a tone to it like I told
you I'm not available at this time I
told you I won't be available until such
and such time just be firm don't be mean
there's a difference between being
and being mean mean and being
really nasty like I highly recommend you
never yell at people I don't think it's
ever necessary to yell at people unless
they're yelling at you and you need to
get them the away from you okay
yelling is very bad and we don't yell
around here we take things in a civil
Manner and we do things the right way in
a serious tone and a firm tone and we
keep moving forward and number 11 be
realistic about your schedule stop
thinking like I said before that you
have all the time in the world to get
everything done because you just don't
there is not enough time in the day you
have 24 hours in the day so do the most
important things and stop trying to add
things in that just are silly and not
really going to happen you know you know
they're not right you could tell
yourself like oh I'm going to do all
these things and you end up looking and
you're like why did I do why did I say I
was going to do that why did I say I was
going to do that that's really silly
like just be serious with yourself be
realistic ask yourself like can I
actually get this done like put little
times next to the things that you want
to get done and see how long they're
actually going to take be realistic
about the times that you put next to the
tasks that's so important because you
may overestimate or underestimate the
sooner you start doing that the sooner
you'll realize how much time you
actually have to get things done and
while you're doing this that leads me to
number 12 which is planned tomorrow
today you can do that with that so the
night of have everything written down
and have the times for every single task
that you want to get done and just
estimate just you don't have to be right
on the money okay just a little estimate
of how long it's going to take to get
that that chour done get that eat the
Frog task done you don't need 10 things
on your list you just need three things
honestly one thing if you could get one
thing done would you be happy with that
one thing if that one thing is going to
get you moving closer to your goal if
that one thing got done right you don't
need 10 things you're probably not going
to get those 10 things done and when
you're planning tomorrow today you're
helping your brain relax you're helping
your brain unwind and d-stress and
you're not overthinking things laying in
bed looking up at the ceiling and
thinking like what the do I have to
do tomorrow you don't have to do that
because you planned tomorrow today you
wrote everything down before you hit
your head on the pillow and laid in bed
okay do that see how it feels you can do
it with a piece of paper you could do it
with your phone you could do it on a
whiteboard I always say this on my
channel and you can laugh if you want to
but get rid of your TV and
replace it with a whiteboard see how
fast your life changes it's the best way
to brainstorm ideas it's the best way to
plan tomorrow today in my honest opinion
cuz you're going to see it right on the
Whiteboard and honestly it's just a game
changer it's a it's a huge Game Changer
in my life and I highly recommend it
make sure it's securely put on the wall
and you will use that if it's like half
on the wall and falling off you're not
going to want to write on it so take
yourself seriously and take the
Whiteboard seriously and give it a fair
chance and number 13 stay flexible with
your schedule things happen things come
up family emergencies or your friend
needs to borrow your car or I don't know
something always happens right just be
flexible and go with the flow don't be
like now this thing happened and
now I can't do my work that's an excuse
stop making excuses for things just do
it figure out how to get it done get
things done so you can enjoy life more
I'm serious you keep pushing it off you
keep making it take forever all that's
going to do is hurt you so just get it
done and let's keep moving we've got
number 14 use the twom minute rule if it
takes less than 2 minutes just do it
don't even write it down just get it
done if it takes less than 2 minutes or
2 minutes tops okay just do it just get
it done stop thinking that you know you
could just do it tomorrow or you could
do it next week or you could do it next
month just get it done the more things
you get done the happier you're going to
be with your life too and this helps
keep your schedule free from too many
tasks if you're just getting that
two-minute task done and out of the way
not even writing it down just get it
done I'm talking about a quick email or
I'm talking about putting something away
real quick that's like a quick
two-minute task speaking of tasks we're
going to end this with number 15 which
is to batch similar tasks if you are
doing computer work right have all of
your computer work tasks together like
emails and phone calls and doing
something on your computer just put it
all together and get it done have that
mindset have everything that you need so
you don't even have to leave the room
you don't need to go grab something cuz
then you're going to forget what the
hell you were doing every time you leave
the room like every doorway that you go
through you should also be reminding
yourself what you need to do if you have
to leave the room to go to the bathroom
or whatever okay just get the tasks done
that you need to all the batch tasks
together get them done and keep moving
forward and you will have a much clearer
schedule you'll be able to get so much
more done you're going to live such a
more fulfilling life and also make sure
you have this goal on your desk to
remind you get this done so you can
enjoy life more and listen if you have a
big goal or if you want to start a
business or if there's something that
you've just been like pushing off and
just don't have somebody sitting next to
you right now helping you go after your
big goals I can work with you and Lee
can do this we can get you going we can
get you going after that big juicy goal
I can create a whole system for you
break down everything I've been doing
this for years I've been in business for
eight years now and I know how to go
after things I know how to break big
things down into small tasks that can
easily get done okay so if that sounds
like something you're interested in
scroll down right now click on the top
Link in the description and let's work
together and I'll see you next time bye
for now
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