Microsoft SharePoint Administration Training: A Tutorial Guide for Admins of Sharepoint

Summary

Ce cours sur le SharePoint Admin Center est divisé en huit sections pour aider les administrateurs SharePoint et Microsoft 365 à travailler avec des sites classiques et modernes. Il couvre la gestion des sites, y compris la création, la restauration, la suppression, la gestion des versions, des web parts, des listes et des bibliothèques. Explique également les options de partage, les paramètres de permissions et comment configurer les limites de stockage. Le cours est conçu pour les débutants, sans connaissances préalables, mais une compréhension des principes de réseau est nécessaire.

Takeaways

• 😀 Le cours de SharePoint Admin Center est divisé en huit sections pour aider à travailler avec les sites SharePoint classiques et modernes.
• 🔑 L'introduction couvre les services cloud de SharePoint et OneDrive dans Microsoft 365, qui facilitent le partage et la gestion du contenu et du savoir au sein de l'organisation.
• 👥 Le cours s'adresse principalement aux administrateurs de SharePoint et Microsoft 365, bien que les concepts soient également utiles pour les concepteurs.
• 🗃️ Les administrateurs apprendront à gérer, supprimer, restaurer et travailler avec l'historique des versions, ainsi qu'à gérer les web parts, les bibliothèques et les listes.
• 🔄 L'importance de comprendre les options de partage disponibles via le Centre d'administration SharePoint est soulignée, y compris les paramètres de partage au niveau organisationnel.
• 🌐 SharePoint est intégré aux équipes, et les fichiers des sites d'équipes sont stockés dans les sites SharePoint.
• 🏗️ Les étapes pour créer, modifier et afficher des sites modernes et classiques à partir du Centre d'administration SharePoint sont expliquées.
• 📚 La création et la gestion de listes et de bibliothèques de documents sont des compétences clés pour les administrateurs de SharePoint.
• 🔗 Les options de partage sont configurables au niveau de l'organisation et peuvent être gérées pour chaque site individuel.
• 🛠️ Les administrateurs peuvent modifier les paramètres de permissions et de confidentialité des sites, ainsi que gérer les modèles de site organisationnels.
• 📏 Les limites de stockage des sites peuvent être automatiques ou manuelles, et les administrateurs peuvent définir des alertes pour être informés des niveaux de stockage élevés.

Q & A

Quel est le nom de l'animateur de ce cours sur le SharePoint admin Center ?

L'animateur de ce cours est Chris Panidis.

En quoi consiste principalement ce cours sur le SharePoint admin Center ?

Ce cours est divisé en huit sections et vise à enseigner aux administrateurs SharePoint et Microsoft 365 comment travailler avec les sites SharePoint classiques et modernes.

Quels sont les rôles souvent associés à la gestion des sites SharePoint ?

Les administrateurs SharePoint et les administrateurs Microsoft 365 sont souvent appelés à aider à gérer, à restaurer, à travailler avec l'historique des versions et à gérer les web parts, les bibliothèques et les listes dans SharePoint.

Quels sont les principaux éléments que le cours suppose que vous ne connaissez pas, mais que vous devriez comprendre ?

Le cours suppose que vous n'avez pas de connaissances préalables sur le SharePoint admin Center, mais que vous avez une solide compréhension des principes de réseau tels que le partage, la restauration, le contrôle de version et les autorisations.

Quel est le rôle de SharePoint et OneDrive dans Microsoft 365 ?

SharePoint et OneDrive sont des services cloud basés qui aident les organisations à partager et à gérer le contenu, la connaissance et les applications pour travailler rapidement entre équipes et collaborer à l'échelle de l'organisation.

Quels sont les types de sites SharePoint que vous pouvez créer à partir du SharePoint admin Center ?

Vous pouvez créer des sites d'équipe, des sites de communication et des sites classiques tels que les centres de documents à partir du SharePoint admin Center.

Quel est le processus de création d'un site de communication dans SharePoint ?

Pour créer un site de communication, cliquez sur 'Créer', sélectionnez 'Site de communication', entrez un nom, un propriétaire du site et une langue par défaut, puis cliquez sur 'Terminer' pour créer le site.

Comment ajouter un utilisateur en tant qu'administrateur de site supplémentaire dans SharePoint ?

Pour ajouter un utilisateur en tant qu'administrateur de site supplémentaire, cliquez sur le nom du site, puis sur 'Appartenance', cliquez sur le symbole '+' pour ajouter des administrateurs de site, recherchez par nom ou adresse e-mail et ajoutez-le.

Quels sont les paramètres de partage que vous pouvez gérer dans le SharePoint admin Center ?

Dans le SharePoint admin Center, vous pouvez gérer les options de partage au niveau de l'organisation, définir les types de liens par défaut lors du partage des fichiers, définir les autorisations par défaut pour les liens de partage et gérer les options de partage pour les sites individuels.

Comment modifiez-vous les autorisations et les paramètres de confidentialité pour un site SharePoint ?

Pour modifier les autorisations et les paramètres de confidentialité d'un site SharePoint, accédez aux paramètres du site, cliquez sur 'Informations sur le site', puis sur 'Paramètres de confidentialité' et choisissez entre privé ou public.

Outlines

00:00

📚 Introduction à la formation d'administration SharePoint

Cette partie du cours d'administration SharePoint par Chris Panidis introduit les concepts de base et les sections du cours. Il est divisé en huit sections couvrant à la fois les sites SharePoint classiques et modernes. Le cours est destiné aux administrateurs de SharePoint et Microsoft 365, et non aux concepteurs, bien que ces rôles puissent être amenés à participer à la conception des sites. Les administrateurs doivent savoir gérer, restaurer, utiliser l'historique des versions, et travailler avec les Web Parts, les bibliothèques et les listes de SharePoint. Le cours part du principe que les participants n'ont pas de connaissances préalables sur l'Administration SharePoint, mais ont une solide compréhension des principes de réseau, comme le partage, la restauration, le contrôle de version et les permissions.

05:01

🌐 Création et gestion des sites SharePoint

Dans ce paragraphe, les étapes pour créer et gérer des sites SharePoint sont détaillées. Les administrateurs peuvent créer des sites d'équipe et des sites de communication, et gérer les paramètres de stockage et les membres. Les différences entre les sites modernes et classiques sont abordées, ainsi que la manière de personnaliser les sites avec des Web Parts et des listes. Les sites modernes sont axés sur la mobilité et l'édition en ligne, tandis que les sites classiques sont plus simples et centrés sur la gestion de documents.

10:02

🗑️ Suppression et restauration de sites SharePoint

Ce paragraphe explique comment supprimer et restaurer des sites à partir du Centre d'administration SharePoint. Les administrateurs peuvent supprimer des sites actifs et gérer la liste des sites supprimés, avec la possibilité de restaurer ou de supprimer définitivement des sites. Les critères de suppression permanente sont également discutés, y compris la nécessité d'être le seul administrateur principal pour effectuer une suppression définitive.

15:04

📐 Utilisation des Web Parts pour les sites SharePoint

Le rôle des Web Parts dans l'élaboration de pages SharePoint est expliqué, y compris leur utilisation pour les pages classiques et modernes. Les Web Parts sont des éléments clés pour étendre les fonctionnalités des pages SharePoint. L'exemple donné montre comment modifier, supprimer et personnaliser les Web Parts, ainsi que la mise en page des pages modernes en utilisant des exemples de sites divers et inclusifs.

20:04

📈 Gestion des listes et bibliothèques dans SharePoint

Ce paragraphe se concentre sur la création et la gestion des listes et bibliothèques dans SharePoint. Il explique comment importer des données à partir d'une feuille de calcul Excel pour créer une liste, comment personnaliser les vues de liste et comment intégrer ces listes dans des pages SharePoint sous forme de Web Parts. La création de bibliothèques de documents est également abordée, y compris la création de sous-dossiers et l'ajout de ces bibliothèques en tant que Web Parts à des pages existantes.

25:06

🔄 Options de partage dans SharePoint

Les options de partage de fichiers et de sites dans SharePoint sont décrites, y compris la manière dont les administrateurs peuvent contrôler les paramètres de partage, tels que les liens externes, les types de liens par défaut et les autorisations de partage. La procédure pour modifier les paramètres de partage au niveau de l'organisation ou pour un site individuel est détaillée.

30:08

⚙️ Paramètres et autorisations du site SharePoint

Ce paragraphe couvre la modification des autorisations et des paramètres de site, notamment la modification des paramètres de confidentialité, l'ajout de membres et d'administrateurs de site, et la gestion des modèles de site organisationnels. La restauration de pages de site à l'aide de la versioning est également abordée, ainsi que la possibilité de transférer la propriété principale d'un site à un autre individu ou groupe.

35:10

📊 Gestion de l'espace de stockage SharePoint

La gestion de l'espace de stockage SharePoint est expliquée, y compris la visualisation de l'espace total et disponible pour l'organisation, la définition de limites de stockage automatiques ou manuelles, et la spécification de limites de stockage pour des sites individuels. La gestion des alertes par e-mail est également mentionnée pour informer les administrateurs lorsque les sites approchent de leurs limites de stockage.

40:12

🏢 Vue d'ensemble de l'administration SharePoint

Dans ce dernier paragraphe, une synthèse de l'ensemble du cours est présentée, soulignant les compétences clés que les administrateurs SharePoint doivent acquérir. Les différentes fonctionnalités et options du Centre d'administration SharePoint sont brièvement récapitulées, et les participants sont encouragés à poursuivre le développement de leurs compétences dans la gestion de SharePoint et des services de réseau pour leur organisation.

Keywords

💡SharePoint

SharePoint est une plateforme de collaboration en ligne fournie par Microsoft, utilisée pour gérer et partager du contenu, des connaissances et des applications au sein d'une organisation. Dans le script, SharePoint est au cœur du cours présenté par Chris Panidis, qui enseigne aux administrateurs comment gérer et utiliser cette plateforme pour créer et gérer des sites classiques et modernes.

💡Administrateur SharePoint

Un administrateur SharePoint est un professionnel responsable de la gestion des sites SharePoint au sein d'une entreprise. Dans le script, le cours est destiné à ces administrateurs, qui doivent savoir comment gérer, supprimer, restaurer et travailler avec l'historique des versions des sites, ainsi que gérer les web parts, les bibliothèques et les listes.

💡Sites SharePoint

Les sites SharePoint sont des espaces de collaboration basés sur le cloud où les utilisateurs peuvent travailler ensemble sur des projets et partager des informations. Le script explique comment créer, modifier et visualiser des sites, y compris les sites d'équipe et les sites de communication.

💡Web Parts

Les Web Parts sont des éléments interactifs qui peuvent être ajoutés à une page SharePoint pour étendre ses fonctionnalités. Dans le script, l'hôte explique comment gérer ces Web Parts, les importer et les utiliser pour personnaliser les pages des sites SharePoint.

💡Librairies de documents

Les librairies de documents sont des espaces de stockage dans SharePoint où les utilisateurs peuvent déposer et partager des documents. Le script montre comment créer et intégrer des librairies de documents dans des pages SharePoint en tant que Web Parts.

💡Listes SharePoint

Les listes SharePoint sont des outils de gestion de données qui permettent de stocker et de gérer des informations de manière structurée. Dans le script, l'hôte montre comment créer des listes à partir d'une feuille Excel et comment les intégrer dans des pages SharePoint.

💡Partage

Le partage dans SharePoint permet aux utilisateurs de donner accès à des fichiers, des pages ou des sites à d'autres personnes. Le script détaille comment les administrateurs peuvent gérer les options de partage, y compris les liens de partage et les permissions par défaut.

💡Gestion des permissions

La gestion des permissions dans SharePoint est la capacité de contrôler l'accès et les droits d'utilisation des ressources telles que les sites, les pages et les documents. Dans le script, l'hôte explique comment les administrateurs peuvent changer les permissions pour les sites et les pages.

💡Historique des versions

L'historique des versions dans SharePoint permet de conserver des copies précédentes des pages et des documents, permettant ainsi de revenir à une version antérieure si nécessaire. Dans le script, l'hôte montre comment utiliser l'historique des versions pour restaurer des pages précédentes.

💡Mises en page et modèles de site

Les mises en page et les modèles de site sont utilisés pour définir la structure et l'apparence des pages et des sites SharePoint. Le script explique comment appliquer des modèles de site organisationnels pour personnaliser l'apparence et la fonctionnalité des sites.

💡Stockage SharePoint

Le stockage SharePoint fait référence à l'espace disque alloué aux sites SharePoint dans un abonnement Microsoft 365. Le script explique comment les administrateurs peuvent voir l'espace total et disponible, et comment gérer les limites de stockage pour les sites individuels.

Highlights

Introduction to SharePoint admin Center course divided into eight sections for managing classic and modern SharePoint sites.

Course designed for SharePoint and Microsoft 365 administrators, not just designers, emphasizing their role in site design and support.

Administrators will learn to manage, delete, restore, and work with version history, crucial for maintaining SharePoint sites.

Understanding of sharing options in SharePoint admin Center, including organizational-level settings and site administrator management.

Assumption of no prior SharePoint admin Center knowledge, but a requirement for understanding networking principles.

Discussion on SharePoint and OneDrive as cloud-based services within Microsoft 365, facilitating content and knowledge management.

Importance of migration and governance in SharePoint, with resources provided for legal and data handling requirements.

Deep integration of SharePoint with Microsoft Teams, showing the connection between team sites and collaboration.

Navigation of SharePoint admin Center with detailed guidance on finding and utilizing admin functionalities.

Process of creating modern and classic SharePoint sites, including team sites and communication sites.

Managing site members, owners, and admins, with steps to add and remove individuals from site administration.

Differences between modern and classic SharePoint sites, and the scenarios where each is best suited.

How to delete and permanently delete SharePoint sites, including the criteria for permanent site deletion.

Working with web parts in both classic and modern SharePoint sites, and their role as building blocks for site pages.

Managing lists in SharePoint, including creating lists from Excel spreadsheets and customizing list views.

Creating and adding document libraries to SharePoint sites using web parts for organized document sharing.

Configuring sharing options in SharePoint admin Center, including external sharing and default link types.

Changing permissions and privacy settings for SharePoint sites, and applying organizational templates.

Managing site storage limits in SharePoint, with options for automatic or manual settings based on organizational needs.

Overview of the SharePoint admin Center's role in network administration and its importance for new administrators.

Course conclusion summarizing the key skills and functionalities covered for effective SharePoint administration.

Transcripts

[Music]

Simon Says subscribe and click on the

Bell icon to receive

[Music]

notifications hello my name is Chris

panidis and I will be your host for this

SharePoint admin Center course now this

course is divided into eight sections

and by the end of it you'll be able to

work with classic and modern SharePoint

sites now this may seem slightly unusual

due to the fact that this course is

aimed at SharePoint administrators and

Microsoft 365

administrators not designers as such in

my experience however these roles are

very often called upon to assist uh

support and sometimes to lead in the

actual design of these SharePoint sites

admins will need to know how to manage

these sites and also how to delete

restore and uh work with version history

as an admin you are also much more

likely to be asked to manage web Parts

libraries and lists in SharePoint and

with that comes a need to understand all

of the sharing options that are

available through the SharePoint admin

Center that includes sharing settings at

an organizational level as well as

things like managing site administrators

as well as the sites files folders

libraries that they produce so this

course assumes you have no prior

knowledge on SharePoint admin Center but

you do have a solid understanding of

networking principles such as sharing

restoring Version Control and

permissions the key part of this course

is all about navigating the admin Center

in as much detail as possible to locate

the SharePoint admin Center

functionality so without further Ado

let's go straight on in and begin the

course SharePoint and one drive in

Microsoft 365 are cloud-based Services

they will help your organization share

and manage content knowledge and

applications so that you can work across

teams quickly and locate information and

collaborate across the entire

organization the content available

throughout this course is designed to

get you started now depending on the

needs of your organization you may want

to read more about topics such as

migration and governance options before

you start rolling out SharePoint and one

drive out to your users migration refers

to the requirement many organizations

have to move files to SharePoint and one

drive there are several Microsoft

resources available which we will

provide links to at the end of this

course s carefully if your organization

has legal or other requirements that

govern the handling of data or if you

have sensitive or confidential

information that you want to protect

these references can be found at the end

of the course and will help you to

configure SharePoint for your governance

standards and policies if you use one

drive in your organization and you want

to protect important files by saving

them to the cloud and govern how much

storage space users get or govern how

users sync files we will include

references in this course to help you

configure your

policies SharePoint is deeply integrated

into teams files that are stored in

teams sites are actually stored in

SharePoint sites when you administer

SharePoint sites in the SharePoint admin

Center you may find that many of them

are connected to teams so for that

reason we will provide you with a number

of valuable resources to help you

understand how SharePoint and teams are

integrated SharePoint and one drive

provide a rich collaboration environment

where people inside and outside your

organization can work together

co-authoring documents Microsoft 365

provides a variety of options to help

you to create a secure and productive

file collaboration environment that

meets the needs of your

organization if you want to learn more

you can use the provided resources to

get

started so with all that context in mind

let's now continue and focus on the

navigation of the SharePoint admin

Center

welcome to SharePoint admin section

two creating sites once you have

completed this module you'll be able to

create edit and view modern and classic

sites from SharePoint admin Center

recall key differences between modern

and classic sites filter edit and View

using the active sites

list and add remove and manage members

owners and admins for all types of

SharePoint

sites at the end of the last module we

were looking at active sites this was to

view the amount of storage available and

the total storage for your

subscription staying with the active

sites page let's now look at it in a

little more

detail this page can be used to sort and

filter sites and change site settings so

the active site page is used by

administrators to also create team sites

communication sites export this list and

for example add a card to the homepage

to track activities on these

sites to create a communication site

click

create click communication site as

shown enter a name and a site

owner

and of course specify a default language

note to remember you cannot change this

after communication sites generally have

only a few site owners and members that

manage and update the content but they

will have many visitors that view the

content if you click the advanced

settings as shown you will see

underneath time zone that you have an

option to add a site description this is

particularly useful and should be

completed wherever possible once you

click finish the site will be created

and will appear on the

list creating a site from the SharePoint

admin Center can now be viewed by

clicking on the site name in addition to

me being the site admin I'll also show

you how to add a user to be an

additional site admin click the site

name then click membership

click the plus symbol next to add site

admins as shown on screen then simply

search by name or by email

address let's now take a closer look at

a team site in

SharePoint you can create a SharePoint

team site to provide a location where

you and your team could work on projects

and share information from

anywhere a team site includes a group of

related web pages a default document

library for

files lists for data management and web

parts that you can customize to meet

your needs we'll be taking a look at

lists and web Parts in more detail later

on click the create option and this time

select team site which is on the left

hand

side and type in a site name for our

example we will type in sales

training now as we saw previously the

SharePoint admin Center does a quick

background check to confirm that this

name is available on the site SharePoint

admin Center will also create a group

email address shown on screen and a site

address that are based on the site name

once you have selected the group owner

click the advanced settings button

unlike with communic a sites there are

two privacy settings available private

and public enter a suitable site

description and press next for my

example I will paste some text that I

created

earlier the final step is to assign site

owners and site

members site owners have full control of

the content and theme and permission

settings whereas site members can only

edit and view site content in including

files Pages lists and navigations to

reiterate in our example our sales

training team site is private within the

best training organization once the

group has been set up you may want to

add Microsoft teams to this group which

would then allow group members to

collaborate in Microsoft teams to do

this simply click add teams as

shown switching across to Microsoft

teams

the sales training team has now been

automatically

created both of the SharePoint sites

that we've shown so far teams and

communication sites are based on

SharePoint modern sites which are

developed mainly for form and

Mobility they offer faster site creation

inline editing and mobile

responsiveness modern SharePoint pages

are written in JavaScript and run faster

on dev

devices sometimes SharePoint classic

sites are more suited when Simplicity is

the priority so for example a document

Center which is designed for centralized

document management this type of

SharePoint page or site is quick to

create an ideal for sharing knowledge in

a format where page authoring is simple

and users can still comment and rate

Pages here is an example of how to

create edit and upload a document to a

classic site designed for document

management the first step is to click

the create button on the active sites

page then click the browse more sites

option as shown on screen click the

drop-down list for choose a

template and then select document Center

a site name is mandatory and once again

SharePoint admin Center will check to

see if the site site name is available

similar to Modern pages with a site

owner you'll also need to nominate a

primary administrator then enter a site

description and press finish the classic

site page will now be created in the

background and may take a few

minutes on completion of this module

you'll be able to delete and restore

sites from the SharePoint admin Center

know how to permanently delete a site

from the SharePoint admin Center and

recall the criteria of permanent site

deletion hello everyone and welcome back

to this course on SharePoint admin let's

now take a look at how to delete any

type of site from SharePoint using the

SharePoint admin Center once you have

logged into the SharePoint admin Center

click active sites using the left

navigation menu you then have two

options to find the currently active

site that you would like to delete the

first option is to type in the first few

letters into the search field as shown

on screen in our example we're going to

delete a site called Team Alpha

alternatively click on the all Sites

dropdown list and select a standard view

now in our case we're going to click on

the Microsoft 365 group sites so we can

find the site quickly as it belongs to

this group once the cor site has been

identified click the site name rather

than the URL however you may wish to

verify or visually confirm that this is

the correct site by first clicking on

the URL so in our example the Team Alpha

site can be deleted by clicking the

delete button as shown on screen as this

site belongs to a Microsoft 365 group

all its resources as well as the Outlook

mailbox calendar and teams channels will

also be deleted for our example we'll

click delete to

confirm the site and all its Associated

resources have now been removed from the

active sites list and now only appear in

the deleted sites list switching over to

the deleted sites list we can now either

restore or permanently delete for

example we will restore this one Team

Alpha it's important to note that once

is deleted from active sites it will

still be retained for 93 days and then

permanently

deleted in order to permanently delete a

site you must be the only primary site

admin

owner here is a site that I created

earlier and as you can see I am the sole

primary admin so I will permanently

delete it you can now see how a message

pops up to confirm you won't be able to

restore it or any of its contents

including lists libraries pages and

subsites hello everyone welcome back to

this course on SharePoint admin Center

on completion of this module you'll be

able to work with web parts for both

classic and mod SharePoint

sites import and manage lists into your

SharePoint sites create and save list

views and create and import document

libraries into your SharePoint sites as

a SharePoint administrator you need a

thorough understanding of these powerful

building blocks called Web Parts which

are used throughout SharePoint sites and

Pages SharePoint web parts are available

both on the classic and modern

templates the key difference is that for

the classic sites they tend to be for

things like blog pages and Wiki Pages

whereas for modern they tend to revolve

more around images video and

media either way think of them as

building blocks on a page for SharePoint

sites and in both cases they do extend

the functionality of SharePoint

pages in our example now we will modify

the right web part which is currently

displaying Modified by me and for our

example this is not necessary so we

simply click on

page then edit

page and then select the web part that

we want to

modify click the drop- down

list and choose

delete press okay to

confirm and then stop editing

to complete the

action let's now take a look at web

parts for modern

Pages for our example we are going to

change the layout of the diversity and

inclusion website from four tiles to

five

tiles also throughout this part we will

also Define web parts and sections and

show two examples of web parts starting

from the active sites page page on the

SharePoint admin Center we will click on

the URL for diversity and inclusion this

will allow us to view the

site assuming that as a SharePoint

administrator you have full site editing

rights the edit button displays in the

top right hand corner as shown here and

when you click it the entire page will

be checked out to you and is not

available for others to

edit if someone checks out a page

inadvertently or forgets to save and

close discard changes or publish the

page will automatically save and close

after 5 minutes of inactivity as shown

on this first page by clicking on the

first

image we can see a floating toolbar

appears we can use these buttons to move

the web part

edit duplicate and delete these two

remaining dropdowns relate to tiles or

layer

layout but moving on let's look at the

tile layout which is preset layout

options so for example we're currently

viewing a section that has as you can

see four tile layout if I change it to

five tile

layout I think it works better in my

opinion for this page so that's what I'm

going to stay with running vertic

basally down the left hand side you can

see the section toolbar which also

includes edit section move duplicate and

delete the simplest way to understand

the difference between a web part and a

section is that a section runs

horizontally from left to right and is

made up of text images in other words

it's made up of web

Parts as you can see here this is an

example of two different types of web

Parts the first one is news and the

second one is

event as a global administrator or

SharePoint administrator in Microsoft

365 you can control settings for

Microsoft lists this means that you can

disable the creation of personal lists

I.E saving new lists to my lists and

disable built-in list templates that are

not relevant for your

organization both of these settings are

controlled using Microsoft

Powershell however we will not be

covering that in this course and we will

also assume that this is not required

and so you will from time to time need

to manage support and create lists to be

connected to a SharePoint

site so for our example we will

demonstrate how to create a quick list

by importing it from an existing

spreadsheet we'll start at shown here

from the SharePoint

homepage first thing to do is to

navigate to the site or the page where

you want to add the list to so for our

example we will navigate to Best

training and import an Excel sheet into

a

list to import an Excel sheet into a

list simply click the plus next to

New and select

list for our example we will choose from

Excel I have a file ready to upload for

our example we will use a spreadsheet

called

worksheets once the Excel document has

been uploaded successfully you then need

to press

open this is only if you don't already

have tables inside the existing

spreadsheet and convert the existing

data to a

table

and then insert

table and confirm that the table has

headers and then simply close the

file as I've completed steps two and

three I can now press

refresh and it's confirmed that the

table is called table one which is the

default for the Excel

spreadsheet and at this point I can now

choose how the column types are

displayed so for example the First

Column is a single line of text that is

correct second column is title third one

is single line of

text and column one column two do not

need to be imported as they are not

populated so I can just click on the

drop- down list and choose do not

import if we scroll to the right hand

side we can see that there are some

other options here level I'm going to

choose level but instead of a single

line of text for this example I'm going

to choose

Choice which will result in a choice

between the variance on this

column single line of text for

Authority number is fine for industry

although actually that's not going to be

imported because that's

empty and single line of text for format

and simply press next for our example I

will change the name to learning

authorities and the

description to new courses by learning

authorities I will also allow the show

in sight

navigation to remain ticked and simply

create and after a brief

delay as you can see the list has now

appeared and if I go to all

items I can choose list compact

list or Gallery which is the format that

we're going to be

using you can see here that each record

is displayed in a card

format this entire file has now been

converted to an aspx file which sits

inside that particular SharePoint site

and is now available for editing it's

also available for further

collaboration note that the name of the

list appears at the top learning

authorities so this is part of the page

navigation there are now a number of

options available and arguably one of

the most important is to invite team

members so with that in mind I will

invite one of our fictional users to

collaborate and

send now that the list is contained

within the site I can now add a web part

to a page to show this list in a

customized view based on our list view

called Gallery so to do this with the

list Open click all

items click create new view

I will type in a name of our new soft

skills

Gallery I will show as

gallery and then I will make this a

public View and click

create as you can see it now appears

here in the top right hand

corner and if I want to set that as the

view to be the default I choose Set

current view as

default so as a result of doing that now

that I'm on the best training SharePoint

homepage I can click on learning

authorities and it will load up the list

in the default

view which as we know is

called our new soft skills

Gallery as shown

here now that we have successfully

created the list list we can add this

list into the current page

showing in the form of web

part so to do this we simply need to

edit the

page once the page has been checked out

for

editing we will then have the

opportunity to add a web part in our

example we will use column

one and although we have frequently used

the list web part it can normally be

found in document lists and

libraries so I'll demonstrate that

display a list from this

site as you can see there are two lists

available on this current site the one

that we need is learning

authorities

and as you can also see it has defaulted

to the view our new soft skills

gallery

republish and that's now

saved

how to create and add a document Library

the final part of this section is to

demonstrate how to create and add a

document Library using web Parts into an

existing SharePoint site every

SharePoint site whether it's teams or a

Communications site has a folder

embedded within the site called

documents which is of course meant for

documents that need to be shared it

doesn't need to be called documents as

you can see it can be named anything to

create a new document Library as before

simply click on the plus symbol next to

the new Button as shown on screen then

click document

Library once the side panel opens up

type in the

name and a

description if you'd like the document

library to be shown in site navigation

ensure that the checkbox is ticked and

then simply press

create

now that the document library has been

created before we place this into our

page as a web part let's quickly create

a series of colored

subfolders the first one will be

November then another one for December

and a final one for

archive so now to make this document

Library available in the Team Alpha

SharePoint we will need to to click

home once the page is loaded click the

edit pencil in the top right hand

corner once the page is

loaded navigate to where we want the web

part to be added I'm going to add it

into here which is where I've got a

space

available and simply click on the plus

symbol the type of web part that we want

for this demonstration is called a

document

Library so I'll click on document

library and it will present us with all

of the document libraries that are

available on this site the one that

we've just created is Alpha sales team

weekly reports for Q4 so I'll just

select

that and then finally the only other

thing that I want to do here is I want

to change the view from all documents to

compact list which will just reduce the

space in between the row

to save and check this page back in

simply press

republish and that process is now

completed welcome to SharePoint admin

Center section five sharing options once

you've completed this module you will be

able to manage sharing options or

organization

wide set default link types when users

share files in

SharePoint set default permissions for

sharing

links and manage sharing options for

individual sites in Microsoft 365 when a

user wants to share a file they choose

it and then select

share the user can open the dropdown to

select the type of sharing link they

want to use as well as additional

options such as whether or not they want

to allow editing applying the settings

entering the recipient's name and

sending the link are all that's

required however as a SharePoint admin

you can change the sharing options that

users

see let's now take a closer look and see

how that works in the SharePoint admin

Center open the policies drop down menu

men and select sharing the external

sharing section determines who users can

send links

to if anyone is selected users can send

anyone links which do not require

authentication if new and existing

guests is selected anyone links will be

disabled and all sharing links will

require

authentication if only people in your

organization is selected users will not

be able to share with people outside of

the

organization the file and folder link

section allows you to choose which type

of link is selected by default when

users select the share button you can

choose specific people only people in

your organization or anyone with the

link you can also choose the default

selection for allow

editing both of these defaults can still

be changed by users to any other enabled

option the options on this page apply to

your entire organization to change

settings for an individual site open the

sites dropdown and select active sites

and select the site you wish to make

changes to select sharing make changes

as needed then save your

settings not that the settings for a

site cannot be less restrictive than the

settings for the

organization hello everyone and welcome

back to this course on SharePoint admin

on completion of this module you'll be

able to change permissions for

sides amend privacy

settings apply new organizational

templates restore site Pages using

versioning and add a new site admin and

make them primary site

admin for our example we are looking at

the sales team site using the URL link

so that we can better understand where

and how to manage the site

permissions Microsoft 365 admins and

SharePoint admins more likely to be

involved with the management of the

sites rather than the designs so with

that in mind let's focus on the

SharePoint settings Cog the quick menu

and the page details as shown on

screen if the quick launch menu is not

showing click this button to show the

header and

navigation to add a member or owner to

this private teams site do the following

click site group membership icon shown

here then add members and start typing

the name and then select the member or

the owner remember site members can edit

and view site content including files

Pages lists and navigation they won't be

able to control all site content such as

themes permissions settings site

settings and hub associations that's the

difference between a site member and a

site

owner once the site member or site owner

has been added don't forget to click

save and and then

close to remove a member from a site

click the group membership icon again

click the drop- down list next to the

person you wish to remove and click

remove from

group as mentioned before this is a

private group which may be ideal when

creating the site

initially once the site is ready to go

live you will likely want anyone in your

organization to have access to it

changing the privacy settings of a

SharePoint site is very simple in the

top right hand corner click the Cog icon

for

settings then click site

information and then the drop-down list

under privacy

settings change to public and click

save as an administrator you may also be

called on from time to time to apply

organizational site

templates let's now take a closer look

at some SharePoint site templates there

are 10 templates included with a typical

Microsoft business account site

templates are pre-built definitions of a

site that contain Pages web Parts lists

libraries and other elements that can be

customized to fit the needs of your

organization you can either use these

default site templates provided by

SharePoint or you can get your own own

system site templates from existing

sites so you can save download and

upload SharePoint sites as a template or

you can also create and use page

templates for specific

content for our example we will apply a

site template called the crisis

communication to a site created for demo

purposes called crisis commoms site at

best trining it's currently using an

existing template called team

collaboration

so we will change that to the crisis

communication team

template so to apply a site template to

an existing site from the SharePoint

admin Center we will click the URL of

the SharePoint

site which is called crisis com site at

best

trining once the site opens we will

click in the top right on the Cog

icon to apply the new template we will

then need to click on the apply a site

template

option the template we will use in this

example is called crisis communication

team and then use

template the template has now been

successfully

applied

although you may need to manage Version

Control through the SharePoint more

actions like

this SharePoint sites have a quick

shortcut available for working with

version history without having to leave

the page whenever a site is published a

version is automatically created which

you can restore to a previous version or

analyze to see what the changes are this

is called compare with selected

version to see this click the page

details then version history at the

bottom as shown

here for my example I will click version

8 to view it and then version five to

view

it I have decided that I will restore it

to version

5 as you can see now the site has been

restored to the correct

version all Sites created in SharePoint

have a high level dedicated primary site

owner this will always have an email

address and in our example shown on

screen it's

here if you need to add a different

individual or group to become the new

primary site

owner then you could transfer

the primary

permission you could delete all the

company owners site shown here although

this is not usually recommended unless

you have another site admin as a

backup to add a new site

admin click the site

name click the membership heading on the

window pane as

shown click site

admin click add site

admin type the name or email

address click

add click the back

arrow select the new member to be the

primary site admin and then click the

button make primary site

admin a message appears to confirm that

the primary site it admin has now been

changed hello everyone welcome back to

this course on SharePoint admin Center

on completion of this module you'll be

able to view the total and available

storage space for your

organization know how to set auto or

manual site storage limits and know how

to set individual site storage

limits

the amount of SharePoint space your

organization has is based on your number

of

licenses if you're a global

administrator in Microsoft 365 you can

add storage space to your subscription

if you run

out to view the total and available

storage space for your organization you

need to go to the SharePoint admin

Center and you need to go to active

sites as shown on

screen

ensuring that you've signed in with an

account that has admin permissions for

this

organization in the upper right hand

corner you can see here the amount of

storage available and the total storage

for your

subscription if your organization has

configured multi Geo which is multiple

geographies in Microsoft 365 you can

point to the bar to see the amount of

storage used in the current GE location

and all other GE

locations SharePoint admin Center allows

you to set automatic or manual site

storage limits and by default your

SharePoint storage is available in a

central pool from which all Sites can

draw you as a global administrator or

SharePoint administrator don't need to

divvy up the storage space or reallocate

space based on usage that's all handled

automatically sites use what they need

when they need it if you previously set

storage limits manually and switch to

using pulled storage SharePoint resets

all the limits to 25 terabytes that's

25,600 GB it's important to note that

the total storage for your organization

might actually be less than 25

terabytes if you prefer to fine tune the

storage space allocated to each site you

can set your storage management option

to manual and specify individual site

storage limits so to do this go to

settings in the SharePoint admin Center

as shown on

screen ensuring that you've signed in

with an account that has admin

permissions for your

organization then site storage

limits and switch between automatic and

manual so I'm going to choose manual for

my example and save once you have set

your storage management option to manual

you can then specify the individual site

storage limits so to do this go to the

active sites in the SharePoint admin

Center select the site for my example

I'm going to choose sales

team once the site is selected click

storage at the top to edit the storage

limit for this example I'm going to type

in 1

250 Z needs to be less than

25,600 in this

example and Microsoft also recommend

that you set an email alert so that you

and other site admins can be

notified when the sites are nearing the

storage limit and this represents the

percentage of the storage limit when

owners should be notified and then save

confirmation appears at the top of the

screen and close

to close the window

down hello everyone and welcome back to

this final part of the course on

SharePoint admin Center for most

organizations the management of the

SharePoint admin Center is just one of

the many skills required by Network

administrators this call has been

designed as an introduction for those

who are new to SharePoint admin and as a

result it represents a first dip in the

ocean of configuring and managing

SharePoint Network Services for your

organization as you might remember the

homepage displayed on screen initially

was not showing much detail but as we've

been active with the various sites and

files and us users we can now see that

this information is presented to us on

the

homepage to recap from the navigation

bar on the left hand side the admin

Center was the main area of our Focus

for sites such as active sites and also

deleted

sites we explored how to create a site

from the active sites option including

team sites communication sites and

classic

sites we also while in site view

explored how to create a new list a new

document

library and once these were created how

to embed them into a page using web

Parts subsequent to that we then went

into the policies menu on the SharePoint

admin

Center to help us understand more about

sharing which is where we configured

things like external sharing settings

file and folder

links as well as default

permissions we then spent some time

focusing on SharePoint

settings which can be accessed from

here we looked at things like site

storage limits as you can see

in the navigation bar on the left hand

side there are many many more options

available all of the features and

functionality demonstrated for you will

set you off in the right direction so

that you can further develop your skills

and work towards the next level of

Competency in conclusion I sincerely

hope that you've enjoyed this course and

you found it clear and informative as

well as

engaging my name is Chris panidis and I

want to thank you for your

time if you're not a subscriber click

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to see the full course that this video

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says it