The 10-to-15 rule (PARA Method) | Part 2
Summary
TLDRDieses Video führt durch die Erstellung einer Projektliste im Rahmen des PARA-Organisationsframeworks. Es geht darum, aktive Projekte zu identifizieren, sie klar zu definieren und sie in einer Liste zu erfassen. Dabei werden Methoden vorgestellt, um die Anzahl der Projekte auf 10 bis 15 zu begrenzen, um den Fokus zu gewährleisten. Zusätzlich wird erläutert, wie falsche Projekte identifiziert und aus der Liste entfernt werden, um die Effektivität zu steigern.
Takeaways
- 📝 Projekte sind Ergebnisse, die du innerhalb eines bestimmten Zeitrahmens erreichen möchtest und die einen klaren Ziel und eine Frist haben.
- 📋 Um dein Projektliste zu erstellen, beginne mit einer Ideenbeschafferung und notiere alles, woran du gerade arbeitest, ohne vorher zu bewerten, ob es ein gutes Projekt ist oder nicht.
- 🔍 Durchsuche deine E-Mails, deinen Kalender und deine To-Do-Liste, um weitere Projektideen zu finden und diese deiner Liste hinzuzufügen.
- 🔢 Folge der Regel von 10 bis 15: Halte die Anzahl deiner Projekte zwischen 10 und 15, um sicherzustellen, dass du Fortschritte machen und nicht überlastet wirst.
- 🚫 Entferne falsche Projekte wie Träume, Hobbys oder allgemeine Verantwortungsbereiche von deiner Liste, da sie keine spezifischen Ziele oder Fristen haben.
- 🏁 Trenne große Projekte in kleinere, verwaltbare Subprojekte auf, um sie realisierbarer und handhabbarer zu machen.
- 📉 Überprüfe deine Liste und identifiziere Projekte, die zu groß sind, um in der kurzen Zeit abgeschlossen zu werden, und ersetze sie durch konkretere, kurzfristige Ziele.
- 🔄 Erhalte eine dynamische Projektliste, indem du Projekte hinzufügst und andere entfernst, um stets in Bewegung zu bleiben und nie festzustecken.
- 🚀 Verwende die 10- bis 15-Regel, um sicherzustellen, dass deine Projektliste fokussiert und realistisch ist, ohne dass Träume, Hobbys oder offene Verantwortungsbereiche enthalten sind.
- 📅 Nutze deinen Kalender und To-Do-Liste, um Projekte zu identifizieren, die möglicherweise Teil eines größeren Projekts sind, und prüfe, ob sie auf deiner Liste fehlen.
- 💡 Achte darauf, dass deine Projektliste nicht nur von anderen Personen beeinflusst wird, sondern auch deine eigenen Prioritäten und Fähigkeiten widerspiegelt, um eine effektive Projektverwaltung zu gewährleisten.
Q & A
Was ist das Ziel des in dem Video vorgestellten Projektlisten-Frameworks?
-Das Ziel ist es, einen dedizierten Platz für jedes Projekt zu schaffen, indem man eine klare Liste aller aktiven Projekte erstellt, an denen man derzeit arbeitet. Dies hilft dabei, Fokus, Klarheit und Dynamik in der digitalen Notiznahme und kreativen Arbeit zu gewinnen.
Was sind die beiden Hauptmerkmale, die ein Projekt ausmachen?
-Ein Projekt muss über ein klares Ziel verfügen, das man erreichen möchte, und zweitens einen Termin oder sogar nur eine grobe Zeitlinie, bis wann das Projekt abgeschlossen sein soll.
Wie viele Projekte sollten auf der Liste maximal sein, um signifikanten Fortschritt zu erzielen?
-Maximal 15 Projekte, um sicherzustellen, dass man in jeder Woche signifikanten Fortschritt erzielen kann und die Projekte nicht aufgibt.
Was ist das Risiko, wenn man mehr als 15 Projekte auf der Liste hat?
-Das Risiko ist, dass man keine sichtbaren Fortschritte erzielt und die Überzeugung verliert, dass man die Projekte beenden kann, was dazu führen kann, dass man die Projekte aufgibt.
Welche sind die Risiken, wenn man weniger als 10 Projekte auf der Liste hat?
-Das Risiko ist, dass man bei einem Projekt feststeckt oder blockiert ist und kein anderes Projekt zur Verfügung hat, um problemlos zu wechseln, was dazu führen kann, dass die Projektliste nicht lebendig bleibt und man immer in Bewegung ist.
Was sind 'falsche Projekte' und wie identifiziert man sie?
-Falsche Projekte sind Ziele, die keine spezifische Frist oder keine klaren Ergebnisse haben, wie Träume, Hobbies und Bereiche. Man identifiziert sie, indem man sie von echten Projekten unterscheidet, die spezifische Ergebnisse und Fristen haben.
Was ist das Problem mit Megaprojekten wie das Schreiben eines Buches?
-Megaprojekte wie das Schreiben eines Buches sind zu groß und unhandlich, um sie als einzelne Projekte zu behandeln. Sie sollten in kleinere Unterprojekte aufgeteilt werden, um sie machbarer und realistischer zu machen.
Wie kann man die Anzahl der Projekte auf der Liste auf den optimalen Bereich von 10 bis 15 Projekten reduzieren?
-Man identifiziert falsche Projekte, Megaprojekte und dann reduziert man die Liste, indem man die am wenigsten dringenden Projekte auf eine zukünftige Projektnotiz verschiebt.
Was ist der Vorteil, Projekte in kleinere Unterprojekte zu unterteilen?
-Die Unterteilung in kleinere Unterprojekte macht die Projekte machbarer, erleichtert die Identifizierung der nächsten Schritte und hilft, das Gefühl der Erreichbarkeit und des Fortschritts zu erhalten.
Welche Schritte empfiehlt das Video, um eine Projektliste zu erstellen?
-Zuerst sollte man eine Liste aller aktuellen Aktivitäten erstellen, dann die E-Mails und Kalender überprüfen, um mögliche Projekte zu identifizieren. Danach sollte man die 10 bis 15 Regel anwenden, falsche Projekte identifizieren und Megaprojekte in kleinere Unterprojekte unterteilen.
Welche Rolle spielt die Definition von Projekten in der digitalen Notiznahme und kreativen Arbeit?
-Die klare Definition von Projekten ist entscheidend für Fokus, Klarheit und Impuls in der digitalen Notiznahme und kreativen Arbeit, da sie hilft, Prioritäten zu setzen, Projekte voranzutreiben und Fortschritte sichtbar zu machen.
Outlines
📚 Projektliste erstellen
Dieses Video führt durch die Erstellung einer Projektliste im Rahmen des PARA-Organisierkonzepts. Zunächst geht es darum, eine einfache Liste aller aktuellen Projekte zu erstellen, an denen man arbeitet. Projekte sind Ziele, die innerhalb eines bestimmten Zeitrahmens erreicht werden sollen und ein klares Ziel sowie eine Frist haben. Der Prozess beginnt mit dem Brainstorming der Liste, indem man alles aufschreibt, an dem man arbeitet, ohne vorher zu bewerten, ob es ein Projekt ist oder nicht. Anschließend werden E-Mails, Kalender und To-Do-Listen überprüft, um mögliche Projekte zu identifizieren, die möglicherweise übersehen wurden.
📉 Prioritäten setzen und Projekte filtern
Nachdem eine umfangreiche Liste von Projekten erstellt wurde, wird im zweiten Teil des Videos die Regel der 10 bis 15 Projekte angewendet. Dies bedeutet, dass man versucht, die Anzahl der Projekte auf zwischen 10 und 15 zu begrenzen, um Fortschritte sichtbar zu machen und die Fähigkeit zu haben, Prioritäten zu setzen und Projekte voranzutreiben. Projekte, die keinerlei Fortschritt zulassen oder zu viele sind, sollten entweder gestrichen oder in zukünftige Projekte umgewandelt werden. Es wird auch darauf hingewiesen, dass manche Einträge auf der Liste tatsächlich keine Projekte sind, sondern Träume, Hobbys oder allgemeine Verantwortungsbereiche, die regelmäßig beachtet werden müssen, aber nicht als Projekte gelten sollten.
🔍 Projekte weiter definieren und priorisieren
Im dritten Teil des Videos geht es darum, die Projektliste weiter zu definieren und zu priorisieren. Hierbei werden Projekte, die zu groß oder unübersichtlich sind, in kleinere, handhabbare Subprojekte aufgeteilt. Beispielsweise wird das Schreiben eines Buches in mehrere kleinere Projekte aufgeteilt, die über einen längeren Zeitraum hinweg abgeschlossen werden können. Die Regel der 10 bis 15 Projekte wird erneut angewendet, um sicherzustellen, dass die Liste überschaubar und die Projekte realistisch sind. Das Ziel ist es, eine klare und fokussierte Projektliste zu haben, die es ermöglicht, die Arbeit an den Projekten effektiv zu organisieren und voranzutreiben.
Mindmap
Keywords
💡Organisieren
💡Projekte
💡Zielerreichung
💡Deadline
💡Fokus
💡Klarheit
💡Momentum
💡Brainstorming
💡10 bis 15 Regel
💡Sub-Projekte
💡Prioritäten setzen
Highlights
Creating a dedicated place for each project is essential for focus, clarity, and momentum in digital note-taking and creative work.
A project is defined by having a clear goal and a specific timeline to achieve it.
Making a list of every active project you're committed to is the first step in organizing your work.
Brainstorming your project list involves writing down everything you're working on without initial judgment.
Checking emails and calendars can reveal ongoing projects and trigger ideas for new ones.
The 10 to 15 rule for project lists ensures a manageable number of projects for progress and focus.
Having fewer than 10 projects can lead to stagnation, while more than 15 can cause a lack of visible progress.
False projects such as dreams, hobbies, and areas of responsibility should be identified and removed from the project list.
Dreams lack specific deadlines, hobbies lack defined outcomes, and areas are ongoing responsibilities without an end goal.
Mega projects like writing a book should be broken down into smaller, manageable sub-projects.
Each sub-project should have a clear action and a completion point to make the overall project feel achievable.
Re-evaluating and narrowing down the project list is crucial for maintaining focus and avoiding overcommitment.
Learning to say no or renegotiate commitments is important when you have too many projects.
The final project list should consist of 10 to 15 clearly defined, short-term projects that are all achievable in scope.
Maintaining a dynamic project list helps to ensure continuous progress and adaptability in your work.
The process of refining the project list involves checking emails, calendars, and to-do lists for hidden projects.
A well-crafted project list helps in prioritizing tasks and making daily efforts visible and impactful.
The importance of defining projects with clear goals and timelines cannot be overstated for effective work management.
Transcripts
in this video we're digging into the P
of my para organizing framework creating
a dedicated place for each of your
projects this starts with making a
simple list of every active project you
are currently committed to
[Music]
now making a list might not seem
monumentous but the reality is that
deciding what projects you're working on
and clearly defining them is the key to
gaining Focus Clarity and momentum in
your digital note-taking and your
creative work first to recap what are
projects projects are outcomes that you
are working toward that require a
dedicated effort within a certain time
frame projects must have two things
first a clear goal that you want to
achieve and second a deadline or even
just a rough timeline you want to
complete the project by finishing an
essay or a piece of writing by next
Thursday a is a project going on
vacation to a certain country by the end
of this year is a project redesigning
your website this quarter or reading a
book in the next two months are all
projects every project has a specific
outcome and a timeline to achieve it
even if that timeline isn't completely
precise with that in mind here's how to
craft your project list step one
brainstorm your list let's create our
project list together which I'm going to
do on paper for illustrative purposes
for your first project list you want to
start by writing down everything you're
working on right now whether or not
you're sure it's a project yet we'll
winnow things down in the next step I'm
going to start with just what
immediately comes to the top of my mind
without censoring myself or trying to
evaluate up front whether it's a good
project or not what immediately comes to
mind is the launch of my book something
else that comes to mind that that
reminds me of is we're designing a
custom notebook I know we also need to
plan and our summer Retreat which
reminds me I need to look at our
performance review system I have some
notes on that that I'll look at next
week we have cohort 14 of our course
which reminds me also that we need to
start thinking about a new product that
we're going to be launching which is a
learning community notice that as these
sort of come to the surface of my mind
each one triggers an idea for a
different one as I look over these the
book launch reminds me that we also have
a trip coming up to London and then New
York City okay I have a few items to
start these are just the immediate
things that were top of Mind next I'm
going to check my email from the past
few days to see if that Sparks any other
ideas for current projects
looking at my email from just the past
few days I'm reminded of several ongoing
threads that actually represent projects
so for example I'm going to add writing
an article on remote work which I've
been corresponding with with a
collaborator and also I have a thread
going with my lawyer about our estate
planning which is not exactly very
exciting but I'm going to put here to
complete estate planning paperwork and
finally one more ongoing thread which is
with my coach Mina which is to do my
coaching homework now I'm going to go to
my calendar app and my to-do list app
and what I'm looking for is anything
that reminds me or that reveals itself
as part of a bigger project even if I'm
not totally sure I'm going to write them
down for now
looking at my calendar I have both some
meetings from the recent past and
upcoming meetings that remind me of a
few projects that are ongoing for
example I was just talking to my brother
who's a contractor about home Studios
and that reminds me that I want to write
an article with what we've learned from
designing and building the studio that
we're in right now so I'll say right
home studio article looking here on my
calendar we visited a local kite
boarding school recently we're actually
in one of the world capitals of
kiteboarding which is Long Beach
California so that reminds me I have a
project that I want to take on which is
to learn how to kiteboard so let's put
learn kiteboarding thinking about
kiteboarding reminds me of something
else that I'd like to spend some time on
which is practicing piano looking at my
calendar also reminds me of my fitness
routine which I have as a recurring
calendar item so I'm going to put here
on my list Fitness routine and finally
I'm going to look at my to-do list often
our to-do list has a lot lot of small
tasks but sometimes what seems like a
small task can actually be part of a
much bigger project let's take a look
and see if there's any hidden invisible
projects that I've missed looking at my
to-do list I'm reminded that I have to
do my 2021 taxes so let's write that
down I also have an item here to talk to
a contractor about doing an addition to
our home so I'm going to add home
edition to the list I also see a to do
to read a best-selling sci-fi book so
I'm going to add sci-fi reading and
finally something that comes to mind is
spending more time with my son
you can see here in just a few minutes
we've already generated a big list of
potential active projects based on all
the items in my mind my calendar my
email and my existing to-do list step
two follow the 10 to 15 rule you want to
end up with no more than about 15
projects on your list and no fewer than
about 10. if you have more than 15
projects you're unlikely to make
significant visible progress on them in
any given week the risk there is that if
you don't make visible progress you'll
stop believing you can and you'll
abandon your projects the point of a
project list is focus it's the ability
to decide on your priorities move them
forward and see progress it's making the
invisible effort you put in every day
visible on the opposite side of the
spectrum having fewer than about 10
projects in play holds a different risk
no matter how motivated you are to
complete any particular project you will
eventually find yourself stuck or
stalled Out On Any Given one at any
given time whether it's a creative block
fatigue or something entirely out of
your control sometimes a project is
simply unable to move forward and since
there's no way for anyone to avoid that
entirely you always want another project
that you can seamlessly switch to
whenever you get stalled out this keeps
your project list living and breathing
you're never stuck always in motion so
try to keep the number at around 10
minimum as you can see I have too many
projects on my list I have 18 that I
thought of for most people watching this
I'm guessing you're in a similar
situation thankfully I have a few ways
to narrow things down before simply
striking projects off my list step 3
identify false projects first of all we
have some items here that aren't really
projects the most common items that
sneak onto a project list are dreams
hobbies and areas dreams are like
projects but they don't have a specific
deadline or timeline you'd like them to
happen by hobbies are projects without
any particular outcome or goal in mind
and areas are a general term to describe
ongoing areas of responsibility that
don't really end but that you need to
support and develop over time but that
you never really complete things like
your health your family your finances or
your career let's take a look and try to
identify the and remove them from our
list so first let's start with dreams if
I'm very honest with myself what strikes
me as dreams are the home edition we
just did a major remodel of our garage I
do not want to do any major remodels for
the foreseeable future the other one
that strikes me as actually not very
realistic right now is learning
kiteboarding it's not the summer anyway
which is when I would really be doing
that so I'm going to strike that from
the list as a dream next I'm going to
look for hobbies what jumps out at me is
practicing piano that doesn't mean it's
not important but we don't really need
to manage it ongoingly as a project it's
really just a a weekly habit that I can
spend time on whenever I have some free
time the other one that seems like a
hobby is sci-fi reading it doesn't have
any particular deadline there's no time
frame by which I need to do this reading
it's really just something I do in the
evening to relax and finally let's look
at areas what are areas of
responsibility that do need some ongoing
attention but don't have this kind of
specific Moment In Time that I'm trying
to get them done by obvious ones are
Fitness routine which again is something
that I can just put on my calendar
certain day a certain time I don't need
to really manage a lot of information
related to it and the other one is time
with my son
that is actually probably the most
important item on this list but I don't
want to think of time with my son as a
project something I'm trying to achieve
something I'm trying to overcome it's
again really just a block of time that I
want to set aside each day when I finish
work and doesn't really belong on my
project list now we have some items here
that are actually too big to be a proper
project they're actually a container for
other sub projects or they don't have a
clear enough way to complete them in the
short term one example of this is the
building a second brain book you might
think writing a book is a project it has
an outcome and it has a deadline which
is the release date but no it's way too
big writing a book is actually a
collection of many many smaller projects
which take place over years for me this
endeavor started with finding an agent
which by itself took several months that
was a project within itself once that
was complete and only when that was
complete did it make sense to start
looking for an Editor to work with me on
the book proposal which again was a
project within itself that took a few
more months only after that was done did
I even start working on the book
proposal you can see that what I call
Mega projects such as writing a book can
always be broken down into smaller
sub-projects which has the benefit of
making them feel much more feasible and
tells you what action to take next the
completion of each small sub-project
kicks off the next one since I know
launching the book is too big of a
project I'm actually going to cross that
out and replace it with increasing book
pre-orders can you see how that's a much
more feasible realistic shorter term
project it's going to happen within the
next couple months and then have a clear
completion and then I can ask myself
what's next that makes it feel much more
achievable than something as massive as
writing an entire book now that we've
called out false projects and projects
that are too big and unwieldy let's look
at our list again to apply the 10 to 15
rule you can see here that with all the
changes I've made I now have 12 very
clearly defined short-term projects
which is within that 10 to 15 range that
I'm looking for if you still have more
than 15 items you need to move the least
urgent to a future Project's note so it
doesn't distract you in the meantime if
you have 15 projects because they've all
been put on your plate by someone else
this is a chance for you to learn how to
say no because you've over committed
yourself or to renegotiate the scope of
those commitments with someone else at
this stage we have an excellent project
list we're following the 10 to 15 rule
all of these projects are achievable in
scope and we don't have any dreams
Hobbies or open-ended areas of
responsibility on this list
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