eLearning Pelaksanaan Studi - Layanan Monitoring dan Evaluasi Part III

Summary

This video, presented by Yudita Maharani, covers the final segment of LPDP scholarship monitoring and evaluation services, focusing on study period management. It explains regulations and services during the study period, including duration limits for Master's and Doctoral programs, procedures for study deferment, academic leave, and extensions. The video also details reporting requirements, necessary documents, and the process for graduation reporting. Additionally, it highlights strict rules awardees must follow, such as prohibitions on changing study programs or misusing funds, and outlines administrative sanctions for violations, ranging from warnings to termination and repayment obligations, ensuring accountability and compliance throughout the scholarship period.

Takeaways

• 🎓 LPDP provides specific study duration limits: 2 years (24 months) for Master's programs and 4 years (48 months) for Doctoral programs.
• ⏳ Study postponement (DIER) can be requested for up to 1 year for personal issues like illness, pregnancy, visa delays, or disasters, and up to 2 years for national assignments or CPNS selection.
• 📝 Required documents for study postponement include proof of awardee status and supporting evidence for the reason (medical certificate, official assignment letter, etc.).
• 📚 Academic leave can be applied for situations like illness, pregnancy, emergencies in the study country, or urgent national assignments, with documentation required.
• 💰 During academic leave, LPDP funding is paused except for tuition fees necessary to maintain student registration, which may still be covered if required by the university.
• ⏩ Study extension is allowed for delays caused by natural disasters, chronic illness, university policy changes, or other valid reasons, with proof and academic progress reports required.
• 📊 Awardees must regularly submit academic progress reports via the IBASIS application, including course lists, grades, and supporting documents like SKMA, KRS, or KHS.
• 🚫 LPDP prohibits changing study country, university, program, or degree without written approval, and restricts executive, part-time, distance, weekend, or unauthorized international classes.
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• 💼 Misuse of LPDP funds, providing false information, working outside approved roles, or changing citizenship is strictly forbidden, with clear administrative consequences.
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• ⚖️ Violations can result in administrative sanctions: light (warnings), medium (delayed or adjusted funding), or severe (termination of awardee status and/or repayment of funds).
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• 🏆 Graduating awardees must submit graduation reports through the E-Biasiswa application, including diplomas, thesis/dissertation, and final transcripts.
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• 📖 Awardees are encouraged to regularly review the LPDP guidebook available on the E-Biasiswa application for compliance and updates.

Q & A

What is the maximum study duration allowed for LPDP scholarship recipients?

For Master's programs, the maximum study duration is 2 years (24 months), and for Doctoral programs, it is 4 years (48 months).

Under what circumstances can an LPDP awardee apply for a study deferment (DIER)?

An awardee can apply for a deferment if they face serious illness, pregnancy and childbirth, have been accepted as a CPNS, assigned to a government position, encounter visa issues, or are affected by disasters or epidemics.

What is the maximum duration of study deferment for health-related or visa-related issues?

Awardees can defer their studies for up to 1 year for issues such as serious illness, pregnancy and childbirth, visa problems, or disasters/epidemics.

How long can an awardee defer their studies due to government assignments or CPNS selection?

For awardees who have been selected as CPNS or assigned to positions of at least ministerial level for national purposes, the maximum deferment is 2 years.

What conditions allow an awardee to apply for academic leave?

Academic leave can be requested in cases of illness (supported by a doctor’s note), pregnancy and childbirth, emergencies in the study country preventing continuation of studies, or urgent assignments from government agencies for national interests.

During academic leave, which components of LPDP funding remain available?

Awardees do not receive funding during academic leave except for tuition fees (SPP) necessary to maintain enrollment status at the host university. If the university still requires SPP payment, LPDP will continue to cover it.

What are the general requirements to request a study extension from LPDP?

Study extensions are allowed due to natural or non-natural disasters, chronic illness requiring long-term treatment, academic delays caused by university policy changes, or other valid reasons. For S2 and S3 programs, awardees must have a high chance of graduation and have reported academic progress.

What are some of the restrictions imposed on LPDP awardees during their studies?

Awardees cannot change their country, university, study program, or study level without written LPDP approval; enroll in executive, distance, weekend, or non-regular classes; misuse LPDP funds; change nationality; falsify information or documents; commit crimes; or work outside approved study-related activities.

What consequences do awardees face if they resign from their government agency after being selected as LPDP scholars?

If a candidate resigns before becoming an awardee, their candidate status will be terminated. If an awardee resigns, their scholarship will be terminated and they must return all funds received.

What types of administrative sanctions can LPDP impose on awardees who violate regulations?

Sanctions are categorized as light (warnings 1–3), medium (delays or adjustments in fund disbursement, partial fund returns), and heavy (termination of award without fund return, termination with obligation to return funds, or blocking from future LPDP programs).

How should awardees report their academic progress to LPDP?

Awardees should submit periodic academic progress reports through the IBASIS application, including course lists and grades, student activity proof, study plans (KRS), transcripts (KHS), or progress reports.

What documents are required when submitting a graduation report to LPDP?

Awardees must attach their diploma or certificate (SKL), thesis or dissertation, and final transcript when submitting a graduation report through the E-Biasiswa application.