GDPR Compliance Journey - 16 Training

Summary

In this informative video, Mike Salim discusses the importance of GDPR training for organizational compliance. He emphasizes the need for initial training upon regulation enforcement, inclusion in induction for new members, and refresher courses during changes in systems or processes. The training should cover understanding GDPR, its impact on the organization, and individuals' roles in data protection. Salim also highlights the use of booklets for reinforcing key concepts and stresses the significance of employee awareness in safeguarding personal data.

Takeaways

• 📅 Training should start immediately to get everyone up to speed with GDPR requirements.
• 🆕 Include GDPR training in the induction process for new employees to ensure they understand their responsibilities.
• 🔄 Conduct refresher training whenever there are changes in systems, locations, or source information to maintain compliance.
• 📘 Effective training should cover not just the GDPR regulations but also what they mean for the specific organization.
• 👥 Employees need to know what information is being processed, who the key contacts are, and what their specific roles entail.
• 🗂 Practical advice should be included, such as daily actions employees can take to protect personal data.
• 📖 Providing training booklets can help attendees retain the key concepts discussed during sessions.
• 🔑 Focus on the roles and responsibilities of data controllers and other key personnel within the organization.
• 🔒 Emphasize the importance of technical measures and practical tips for maintaining data security.
• 🚫 Remind employees that people are often the biggest risk to data security, highlighting the need for comprehensive training.

Q & A

What is the primary purpose of GDPR training in an organization?

The primary purpose of GDPR training is to improve awareness within the organization about the regulation, ensuring that employees understand their responsibilities in protecting people's information and complying with GDPR requirements.

When should an organization first conduct GDPR training?

An organization should first conduct GDPR training as soon as the regulation comes into force to get everyone up to speed on what is required and to ensure they know what to do.

Why is it important to include GDPR training as part of an organization's induction activities?

Including GDPR training as part of induction activities ensures that anyone new joining the organization is aware of their responsibilities under GDPR from the start, promoting compliance from the outset.

What is one of the scenarios when additional GDPR training should be conducted?

Additional GDPR training should be conducted if there are changes in systems, locations, or the source of information processed by the organization, to refresh employees' understanding of their responsibilities.

What are some key pieces of information that should be included in GDPR training besides explaining the regulation itself?

Besides explaining the regulation, GDPR training should also cover understanding what GDPR means to the organization, the types of information being processed, key people within the organization, and the employees' contributions to GDPR efforts.

What does the speaker suggest as a useful tool for individuals to remember key concepts from GDPR training?

The speaker suggests training booklets as a useful tool for individuals to understand and take away key concepts from the training session.

What is the content of the training booklet mentioned in the script?

The training booklet includes an overview of personal data, special types of data, data controllers, key people in the organization, rights and measures, technical measures, and practical day-to-day help in protecting personal data.

Why is it important to avoid technical terms in the training booklet?

Avoiding technical terms in the training booklet makes the content more accessible and understandable to a wider audience, ensuring that the key concepts are grasped without confusion.

What is the role of employees in protecting personal data according to the training booklet?

The role of employees in protecting personal data includes understanding their contribution to GDPR efforts, using personal devices responsibly, clearing personal data from devices when leaving the organization, and being sensible with personal information.

What is the final reminder provided in the training booklet regarding the biggest risk to data?

The final reminder in the training booklet is that people are the biggest risk and threat to data, emphasizing the importance of well-trained employees in complying with GDPR and protecting personal information.

What will be the topic of the next video in the series according to the script?

The next video in the series will be about data breaches.