Penyusunan Analisis Beban Kerja (ABK)

Summary

Lara from the Librarian Development Center introduces the process of workload analysis (ABK) for library personnel, focusing on the key functional roles of librarians and library assistants. The video outlines the steps for calculating personnel needs using various methods, including task-by-task and national library standards. It emphasizes the importance of accurate data collection, strategic planning, and the role of job analysis in determining staffing levels. The process ensures that libraries have the right workforce to meet educational, research, and recreational needs, with a clear, systematic approach to achieving optimal staff allocation.

Takeaways

• 😀 Understanding the functional positions in the library sector is key for managing library services and meeting educational, research, information preservation, and recreational needs of users.
• 😀 Librarians hold four functional position levels: expert librarian, junior expert, middle expert, and main expert, while library assistants have three levels: skilled, advanced, and supervisor.
• 😀 Appointments and promotions to higher functional positions must consider the availability of vacancies and the need for staffing in library institutions.
• 😀 The ABK (workload analysis) process is essential for determining staffing requirements and is based on Ministerial Regulations, specifically Permenpa Number 1 of 2020.
• 😀 Preparing ABK requires forming a drafting team, ideally consisting of an odd number of members, with responsibility for conducting job and workload analysis.
• 😀 The ABK preparation process involves stages like calculation, proposal verification, validation, and recommendations. Each stage is critical for accurate staffing needs assessment.
• 😀 Workload calculations should begin with job analysis and rely on job positions and job maps. It should take into account institutional strategic plans for the next 5 years.
• 😀 Five approaches can be used for calculating staffing needs, with the task-by-task approach being the most common. It should be supplemented with the National Library Standard (SNP).
• 😀 To calculate workload, data collection involves identifying organizational scope, conducting interviews, observations, or distributing questionnaires, and reviewing official documents.
• 😀 The drafting team must identify activities, volumes, and job levels for accurate workload calculation. Activities should be broken down into smaller units, such as procurement of library materials.
• 😀 After calculating workload, a job map is created to summarize data and identify job structures, employee needs, and job classes. This is then included in a proposal for review and recommendations.

Q & A

What is the functional position of a librarian?

The functional position of a librarian refers to a role with a scope of duties, responsibilities, and authority to manage library services in alignment with educational, research, information preservation, and recreational needs of library users.

What are the different levels within the functional position of a librarian?

The functional position of a librarian consists of four levels: Expert Librarian, Junior Expert, Middle Expert, and Main Expert.

What is the functional position of a library assistant?

The functional position of a library assistant involves performing technical and administrative tasks within library operations. It includes three levels: Skilled Library Assistant, Advanced Library Assistant, and Supervisor.

What regulations define the functional positions of librarians and library assistants?

The functional positions of librarians and library assistants are defined by the Regulation of the Minister of Religious Affairs Number 2022 and the Regulation of the Minister of Administrative and Bureaucratic Reform Number 56 of 2022.

What is ABK and why is it important?

ABK stands for workload analysis, which is crucial for determining the personnel requirements in a library or related institution. It helps in calculating the number of library staff needed for efficient operations.

What are the stages of preparing ABK?

The stages in preparing ABK include: 1) Calculation of needs, 2) Proposal verification and validation, 3) Recommendations and proposals penetration, and 4) Reporting.

How is workload data collected for ABK?

Workload data is collected through observation, interviews, or distributing simple questionnaires. Official documents such as institutional reports, activity reports, and profiles are also used.

What methods are used in calculating needs in government agencies?

Several approaches can be used, including the work results approach, work object approach, work equipment approach, task-by-task approach, and the national library standard (SNP) approach.

What is the task-by-task approach for calculating ABK?

The task-by-task approach involves breaking down activities into smaller units, identifying the volume of work per year, and sorting tasks according to job level to accurately determine staffing needs.

What is the purpose of a job map in the ABK process?

A job map summarizes ABK data from each work unit, comparing it with existing staffing and identifying gaps. It provides a clear structure for understanding the organization's job workload, employee needs, and job classifications.