SISTEM AKUNTANSI PENGELUARAN KAS || DAFS OFFICIAL

Summary

This video provides an in-depth explanation of cash expenditure accounting systems used in businesses, focusing on two main methods: payments through checks and small cash funds. It covers the procedures for using checks, including the importance of documentation, internal controls, and authorization processes. The second method, small cash funds, is discussed with a focus on fluctuating balance systems and imprest systems. The video emphasizes the significance of internal auditing, proper documentation, and secure cash handling to prevent misuse or errors in financial transactions. Overall, it is a comprehensive guide to managing company cash expenditures effectively.

Takeaways

• 😀 Cash disbursement through checks is an efficient and secure method for transferring funds, ensuring traceability and safety in transactions.
• 😀 The system of using checks involves external parties (e.g., banks) for authorization, making it a controlled method of payment.
• 😀 Internal controls such as segregation of duties and authorization from the right personnel are crucial for secure cash disbursements.
• 😀 Benefits of using checks include clear documentation, preventing unauthorized payments, and offering a receipt of payment through canceled checks.
• 😀 The petty cash system can operate under two methods: fluctuating fund balance system (amounts vary) and imprest system (fixed amount maintained).
• 😀 Both systems of petty cash management require proper documentation and reconciliation to ensure accurate accounting records.
• 😀 Petty cash systems like the fluctuating fund balance system involve regular replenishment based on usage and are recorded with journal entries.
• 😀 The imprest system ensures a fixed petty cash balance, with expenses recorded and replenished when needed, providing consistency and control.
• 😀 Best practices for internal control include protecting cash from theft, documenting transactions thoroughly, and performing regular audits.
• 😀 A proper cash disbursement system involves continuous documentation, such as check requests, journals, and receipts, ensuring transparency in the process.

Q & A

What is the main topic discussed in the transcript?

The main topic discussed is the accounting system for cash expenditures, specifically the processes involved in cash payments using checks and petty cash systems.

What are the two systems for cash expenditures mentioned?

The two systems for cash expenditures mentioned are the check-based system and the petty cash system.

How does the cash expenditure system using checks work?

In the check-based system, cash is spent through checks issued by a bank, which serves as a practical method for transferring money. The checks are authorized by a bank, ensuring proper documentation and control of the cash outflow.

What is the role of the bank in the check-based cash expenditure system?

The bank is involved in the process by issuing and authorizing the checks, which serve as a valid document for cash transactions. The bank also returns canceled checks to the company as proof of payment.

What documents are required in the check-based cash expenditure system?

The documents required include proof of cash outflow, checks, and check request forms, as well as accounting records such as the cash expenditure journal and check register.

What is the role of internal control in the cash expenditure system?

Internal control is crucial to prevent misuse or theft of funds. It ensures that cash is properly accounted for and that transactions are authorized, recorded, and supported by valid documentation.

What are the procedures for handling cash expenditures using checks?

The procedures include creating proof of cash outflow, requesting checks, issuing checks for payment, and recording the transaction in the cash expenditure journal or check register.

How is petty cash managed in the system?

Petty cash is managed through two methods: the fluctuating fund system and the imprest system. In the fluctuating system, the balance changes based on the cash needs, while in the imprest system, a fixed amount is maintained and replenished as necessary.

What is the difference between the fluctuating fund system and the imprest system for petty cash?

In the fluctuating fund system, the cash balance fluctuates as expenditures are made, while in the imprest system, a fixed amount is maintained, and replenishment is done to restore the balance to its original level.

How are petty cash transactions documented?

Petty cash transactions are documented with cash outflow proofs, petty cash expenditure requests, and reimbursement requests. Accounting records include cash expenditure journals and petty cash registers.