Melakukan Pencatatan dan Dokumentasi Perencanaan Pengadaan Sediaan - Farmasi

Summary

This video presents an in-depth explanation of the procedures for planning and procuring pharmaceutical preparations and health supplies in Indonesia. The speaker, Pharmacist Khairunnisa, outlines the importance of accurate documentation, such as stock cards and defecta books, to manage the entry and exit of health supplies. She emphasizes the role of epidemiology, consumption patterns, culture, and local economic conditions in making informed procurement decisions. The process also involves coordinating with authorized pharmaceutical wholesalers and verifying deliveries. This practical guide is designed to equip healthcare workers with essential knowledge for effective stock management in pharmacies and healthcare facilities.

Takeaways

• 😀 Pharmacy supplies and health supplies must be managed in accordance with laws and regulations to ensure the availability and quality of these items in healthcare settings.
• 😀 Proper planning and procurement of pharmacy supplies and health equipment should consider factors such as disease patterns, consumption rates, and community culture.
• 😀 Data on disease patterns, such as flu outbreaks, help forecast the need for specific medications like flu and cough treatments.
• 😀 Tracking past consumption data helps categorize medicines into fast-moving and slow-moving categories, which aids in future procurement planning.
• 😀 Understanding local culture and community buying power is crucial in planning for healthcare supply needs, as these factors vary from one area to another.
• 😀 The 'just in time' method involves procuring pharmacy supplies only when they are needed, reducing waste and preventing the expiration of medications.
• 😀 Inventory management is essential, and the stock card system is used to record and track the entry and exit of pharmacy supplies in healthcare settings.
• 😀 Stock cards should include key details like the name, strength, type, and quantity of supplies, along with dates, incoming/outgoing quantities, and batch numbers.
• 😀 The procurement process should be official, following legal guidelines and involving licensed pharmaceutical distributors (PBF) through purchase orders.
• 😀 A defecta book is used to record the details of items to be ordered, including the item name, quantity, strength, and the corresponding distributor's details.
• 😀 When supplies are delivered, they must be checked against the purchase order and invoice for accuracy, and the transaction should be recorded in the system for future reference.

Q & A

What is the primary focus of the video script?

The video focuses on the procedures for planning and documenting the procurement of pharmaceutical preparations and health supplies in a pharmacy setting.

Why is it important to plan and document pharmaceutical supplies in healthcare settings?

It is important to ensure the availability and effectiveness of pharmaceutical supplies, prevent shortages, and manage resources efficiently. Proper planning also helps to meet the healthcare needs of the community while ensuring cost-effectiveness and compliance with regulations.

What are the two main categories of health supplies discussed in the script?

The two main categories are pharmaceutical preparations and health supplies. Pharmaceutical preparations include medicines, traditional drugs, and cosmetics, while health supplies encompass items necessary for health efforts, like sterilized gauze and face masks.

What factors should be considered when planning the procurement of pharmaceutical supplies?

Factors to consider include disease patterns (epidemiology), consumption patterns, local culture, and the purchasing power of the community. These factors help tailor procurement to meet specific needs in a cost-effective and efficient manner.

What is the concept of 'just in time' in the procurement of pharmaceutical supplies?

'Just in time' refers to the strategy of procuring pharmaceutical supplies only when they are needed and in the necessary quantity. This minimizes waste and avoids excess stock, ensuring items like vaccines or expensive medications are available when required.

How are stock records used in the procurement process?

Stock records, specifically stock cards, are essential for tracking the movement of pharmaceutical supplies. They document items entering and leaving the inventory, helping to plan future procurement based on usage patterns.

What is the purpose of the 'defecta book' in pharmaceutical procurement?

The defecta book is used to record details about pharmaceutical supplies that are planned for procurement. It includes information such as item names, strengths, quantities, and the date they are to be ordered. This helps organize and track procurement activities.

What is the role of the 'Surat Pesanan' (order letter) in the procurement process?

The 'Surat Pesanan' is a formal order letter sent to authorized pharmaceutical suppliers (PBFs) to procure pharmaceutical supplies. It is based on the information from the defecta book and ensures that the right items are ordered in the correct quantities.

How should inventory discrepancies be handled when goods arrive?

When goods arrive, the shipment should be checked against the order form and the defecta book. Any discrepancies should be documented, and the inventory updated accordingly. The supplier's invoice should also be cross-referenced for accuracy.

What role does the pharmacist play in this procurement process?

Pharmacists are responsible for maintaining accurate stock records, planning and documenting procurement activities, and ensuring the timely availability of necessary pharmaceutical supplies. They also oversee the management of supplies to guarantee compliance with regulations and quality standards.