4 Februari 2025

Summary

The video discusses the planning and management of educational facilities in the Accounting Department. It focuses on how resources like calculators are allocated to teachers, with specific responsibilities for maintaining these assets. The planning process involves short-term and long-term procurement, such as submitting requests for educational tools or durable goods. A key issue addressed is the lack of responsibility among teachers for returned items, which leads to missing or damaged resources. The department plans to assign specific assets to each teacher to improve accountability, ensuring all resources are available when needed for educational activities.

Takeaways

• 😀 The planning process for managing equipment in the Accounting department involves organizing tools like calculators into designated storage spaces for each teacher.
• 😀 Each teacher is responsible for the equipment they use, such as calculators, and must ensure the tools are returned in good condition after use.
• 😀 Special storage areas (like individual cabinets) are assigned for each teacher to prevent mismanagement and ensure equipment is not lost or damaged.
• 😀 The department plans to introduce a new system where each teacher will be assigned a specific set of equipment to ensure accountability.
• 😀 The head of the lab, Mrs. Mia Miati, is responsible for overseeing the procurement and management of the department's resources.
• 😀 Equipment is categorized into short-term and long-term needs. Short-term items are usually requested from the curriculum department at the start of the year, while long-term items are requested from the infrastructure department.
• 😀 Equipment like computers, desks, and projectors are considered long-term assets and require more formal procedures for maintenance or replacement.
• 😀 For maintenance, the department has faced challenges, such as equipment not being returned to its designated storage after use, leading to issues with accountability.
• 😀 A proposal for future maintenance is that each teacher should be responsible for checking and reporting any damaged or missing equipment.
• 😀 When equipment is damaged, it is not immediately replaced; instead, the department will submit requests when preparing for major events like exams or specific projects (e.g., UKK or ujikom).

Q & A

What is the main process for managing the available resources in the accounting department?

The main process involves planning the use of resources by organizing them in a specific way. For example, calculators and other learning tools are assigned to individual teachers, ensuring they are responsible for the items they use in class. This is aimed at improving the management and maintenance of these resources.

How are learning materials like calculators managed in the department?

Each teacher is assigned a specific number of calculators and other materials, and they are responsible for them. The materials are stored in dedicated cabinets, and teachers must return them after use. This system is designed to ensure accountability for the equipment.

Who is responsible for overseeing the management of resources in the accounting department?

The head of the lab, Mrs. Mia Miati, is responsible for managing the resources. She coordinates the procurement and allocation of materials in the department, ensuring they are used properly and maintained.

How does the department handle the procurement of new resources?

The procurement of resources is divided into short-term and long-term needs. For short-term needs, such as consumable items for teaching, requests are made at the beginning of the year through the curriculum department. For long-term items, such as computers or classroom furniture, requests are made to the facilities management department.

What challenges does the department face in maintaining its resources?

One of the main challenges is the lack of accountability for resources like calculators. Sometimes, teachers do not return the materials to their designated storage, leading to items being lost or not properly maintained. This lack of oversight makes it difficult to track and repair damaged equipment.

How does the department ensure the proper maintenance of its resources?

The plan is to assign each teacher responsibility for specific resources, including keeping track of any damage or loss. Teachers will be accountable for ensuring the equipment is in good condition, and if any item is damaged, it will be reported for repair or replacement.

How are damaged resources handled?

Damaged resources are not immediately replaced. Instead, a formal request for new equipment is made during specific periods, such as when preparing for exams or practical assessments. The department works with external bodies, like LSP, to manage procurement for such periods.

What steps are taken to evaluate the resources in the department?

The evaluation process involves regularly checking the condition of the equipment. Missing or broken items are tracked, and teachers are identified based on who used the resources last. However, the department struggles with identifying the exact cause of missing or damaged items.

How does the department plan to improve the management of resources in the future?

In the future, the department plans to assign each teacher a specific set of resources that they are fully responsible for. This will help ensure accountability for both the maintenance and return of the equipment. Additionally, teachers will need to report any damage or loss.

What specific actions will be taken to handle the accountability issues with resource management?

Teachers will be given specific responsibility for the resources they use. They will be required to ensure the equipment is in good condition and returned after use. If any items are damaged or lost, the teacher will be responsible for reporting and replacing them.