Auxiliar Administrativo: O que faz um auxiliar administrativo ?

Summary

In this video, Vinícius explains the role of an administrative assistant, a key position in any business that involves tasks like document management, scheduling meetings, and customer service. The job is great for those seeking a quieter work environment and those new to the job market. Vinícius stresses the importance of qualifications like proficiency in Excel, Word, and English, as well as strong typing skills. He recommends obtaining a certificate in administrative assistance to stand out from other candidates. A course link is provided for further guidance in securing a job in this field.

Takeaways

• 😀 The administrative assistant role is essential in all types of businesses, regardless of the industry.
• 😀 Administrative assistants handle important tasks like organizing documents, managing paperwork, and supporting company management.
• 😀 This role may involve scheduling meetings for managers or directors and supporting their daily operations.
• 😀 The role often includes customer service duties, such as answering calls or handling in-person queries.
• 😀 A significant part of the job involves filling out forms, spreadsheets, and documents.
• 😀 The administrative assistant position is suitable for individuals who prefer a less people-oriented work environment, such as those who are more introverted.
• 😀 Experience isn't always necessary to become an administrative assistant, but qualifications can help you stand out.
• 😀 Having qualifications such as certifications can give you an edge over other candidates who lack experience.
• 😀 It’s important to be proficient in Excel, Word, and have strong writing skills in Portuguese. Knowledge of English is also recommended.
• 😀 The video recommends a course on administrative assistance to enhance qualifications and improve job prospects, sharing a link for further access.

Q & A

What is the role of an 'Auxiliar Administrativo' (Administrative Assistant)?

The role of an 'Auxiliar Administrativo' involves tasks such as organizing documents, managing paperwork, providing support to management (e.g., scheduling meetings), and assisting with customer service, either via phone, email, or in-person.

What types of companies need an administrative assistant?

Almost all types of companies require an administrative assistant, including industries such as automotive, pharmaceuticals, cosmetics, and many others.

Do you need experience to work as an administrative assistant?

Experience is often not required for many positions as an administrative assistant. However, having qualifications or certifications can make you stand out among other candidates.

What skills are important for an administrative assistant role?

Important skills include proficiency in software like Excel and Word, excellent writing skills, communication in English (advanced level preferred), fast typing, and the ability to organize documents efficiently.

Why is proficiency in Excel and Word important for this role?

Proficiency in Excel and Word is essential for managing spreadsheets, documents, and forms, all of which are common tasks for an administrative assistant.

What is the recommended course for aspiring administrative assistants?

The speaker recommends an online course specifically designed for aspiring administrative assistants. This course helped the speaker secure their first job in this role and can provide useful skills for candidates.

How does certification help in securing an administrative assistant position?

Certification in relevant areas, such as office software and administrative tasks, can make candidates more competitive by demonstrating their knowledge and commitment to the role, even if they lack direct work experience.

What are the key tasks an administrative assistant performs in supporting management?

An administrative assistant helps with scheduling meetings, organizing agendas, and managing communications between the management and other departments or external parties.

How much interaction with people does an administrative assistant typically have?

An administrative assistant's role generally involves less direct interaction with people compared to customer-facing roles. However, they may still interact with colleagues, management, and external contacts to perform their duties.

What advice does the speaker give for aspiring administrative assistants?

The speaker advises aspiring administrative assistants to get certified, improve their skills in key software like Excel and Word, and practice their communication and organizational abilities to stand out in the job market.