KASUS 9 SIKLUS ASET TETAP - PRAKTIKUM SISTEM INFORMASI AKUNTANSI

Summary

Siti Nur Fadilah Nasution, an accounting student from Politeknik Negeri Medan, presents a detailed analysis of the fixed asset cycle at a gym company. The study covers key processes such as asset acquisition, maintenance, and disposal, using Data Flow Diagrams and Flowcharts. The report identifies weaknesses in internal controls, including inadequate authorization, lack of task separation, and poor accounting records. Suggested improvements include better authorization procedures, task separation, and the formation of an accounting department to enhance efficiency and accountability in asset management.

Takeaways

• 😀 The video presents a case study on the fixed asset cycle in an accounting information system used by the company 'Gym and Clean'.
• 😀 The two main processes in the fixed asset cycle are asset acquisition and asset maintenance/disposal.
• 😀 Asset acquisition involves five key processes: contract creation, purchasing, accounts payable, cash disbursement, and asset accounting.
• 😀 The entities involved in the acquisition process are the production manager, suppliers, accounts payable department, and bank.
• 😀 Maintenance and disposal of assets involve six processes: asset inspection, asset exchange/trade-in, donation, asset repair request, and payment for repairs or disposal.
• 😀 The entities involved in the maintenance and disposal process are the assistant, production manager, insurance, suppliers, and bank.
• 😀 A flowchart is provided for both the asset acquisition and maintenance/disposal processes, detailing the steps from negotiation to payment.
• 😀 The internal control weaknesses identified include lack of authorization confirmation between departments, absence of clear segregation of duties, and unclear accounting records for asset maintenance.
• 😀 Recommendations for improving internal controls include better authorization procedures, clearer task delegation, and establishing a dedicated accounting department.
• 😀 The video emphasizes the importance of properly handling asset transactions and maintaining clear accounting records to avoid errors and inefficiencies in asset management.
• 😀 Effective internal controls are essential to ensure the accuracy and efficiency of the asset acquisition, maintenance, and disposal processes.

Q & A

What is the main focus of the presentation in the script?

The main focus of the presentation is the fixed asset cycle (Siklus Aset Tetap) in an accounting information system, specifically analyzing acquisition, maintenance, and disposal processes, as well as internal control weaknesses and improvements.

Who is the presenter, and what is her academic background?

The presenter is Siti Nur Fadilah Nasution, a student from Politeknik Negeri Medan, majoring in Accounting with a focus on Accounting Information Systems.

What are the two primary systems discussed in the presentation?

The two primary systems discussed are: 1) the acquisition of fixed assets (Akuisisi Aset Tetap), and 2) the maintenance and disposal of fixed assets (Pemeliharaan dan Penghapusan Aset Tetap).

What entities are involved in the acquisition of fixed assets process?

The entities involved in the acquisition of fixed assets are: Manager of Production, Supplier, Accounts Payable Department, and Bank.

How does the acquisition of fixed assets process begin?

The acquisition process begins when the Manager of Production identifies the need for new fixed assets and selects a supplier to fulfill the requirement. A purchase order is then sent to the supplier.

What is the role of the Accounts Payable Department in the acquisition process?

The Accounts Payable Department records the debt from the purchase of the fixed assets, and processes the payment through the bank once the supplier’s invoice is received.

What happens during the maintenance and disposal of fixed assets process?

During this process, an Assistant Manager inspects the assets. If the asset is still usable, maintenance is requested. If it is no longer usable, the asset may be disposed of through sale or donation. Payments for maintenance or disposal are made via the bank.

What are the weaknesses in internal controls identified in the script?

The internal control weaknesses identified are: 1) Lack of confirmation and coordination between the Manager of Production and the Receiving Department; 2) No clear separation of duties, with most tasks handled by the Manager of Production; and 3) Poor clarity in accounting records for asset transactions.

What improvements are suggested to address internal control weaknesses?

The suggested improvements are: 1) Ensuring that the Manager of Production confirms with the Receiving Department for better coordination; 2) Implementing clear task separation within the process; and 3) Establishing a dedicated accounting department to improve record-keeping and accounting for asset transactions.

How does the script suggest dealing with maintenance or repairs of fixed assets?

For asset maintenance or repairs, the Manager of Production may either file an insurance claim for covered repairs or send the asset to a repair department. Costs are recorded and paid through the bank.