How I Organize ChatGPT Prompts in Notion! (Notion Template) 💻

Summary

The video script showcases a meticulous system for organizing chatbot prompts and notes using a clean Notion workspace. It demonstrates how to add, categorize, and manage prompts within folders for easy access and reference. The creator guides viewers on creating pages for notes, linking them to prompts, and utilizing a sidebar for quick additions. The video also highlights the process of generating content like ukulele songs with prompts, and saving them within the Notion database. The ultimate goal is to maintain an organized repository for prompts and notes, transcending the limitations of chatbot history and sidebars.

Takeaways

• 📚 The video provides a tutorial on organizing prompts and notes using a clean Notion workspace.
• 🔍 The speaker introduces a 'props Hub' for managing chatbot prompts, including a quick way to add new prompts.
• 📝 There's an option to name, favorite, and categorize prompts into folders for easy sorting and viewing.
• 🗂️ The workspace allows for linking prompts to specific folders, facilitating searches across related categories.
• 💭 The video demonstrates creating a new page for notes or projects based on a selected prompt.
• 📑 It's possible to link notes to folders, ensuring related information is grouped together.
• 🛒 The Notion workspace template is available for purchase through a provided link or the AI Marketplace store.
• 📁 The workspace includes a 'filing cabinet' for folders, which can be customized and expanded as needed.
• 🎨 The process of creating new folders is highlighted, with suggestions for adding icons and cover photos for better organization.
• 🎶 An example workflow is given, showing how to use the workspace to generate and store ukulele songs with prompts.
• 🔗 The video concludes with a demonstration of how to integrate prompts, papers, and folders into a cohesive workflow.

Q & A

What is the purpose of the video?

The purpose of the video is to demonstrate how to use a clean Notion workspace to organize prompts, take notes, and manage folders efficiently for chatbot interactions, specifically with Chat GPT.

What is the 'props Hub' mentioned in the video?

The 'props Hub' is a Notion workspace designed for organizing chatbot prompts, where users can add new prompts, categorize them into folders, and take notes related to those prompts.

How can users add new prompts to the Notion workspace?

Users can add new prompts by clicking the 'add new problem' button, naming the prompt, favoriting it for easy access, and pasting the prompt text into the designated area.

What is the benefit of favoriting a prompt in the Notion workspace?

Favoriting a prompt places it at the forefront of the home page, making it easily accessible and visible among other prompts.

How does the folder system in Notion help with organizing prompts?

The folder system allows users to categorize prompts into specific categories, making it easier to search and view prompts related to a particular topic or project.

Can a prompt be associated with more than one folder?

Yes, a prompt can be associated with more than one folder by using the 'link another page' feature, allowing it to relate to multiple categories.

What is the purpose of creating a new page or 'paper' in Notion?

Creating a new page or 'paper' in Notion allows users to develop a project, take notes, or write based on a specific prompt, and link it to a folder for organized storage.

How can users ensure their chatbot interactions are saved beyond the 30-day limit in chat GPT history?

Users can save their interactions by creating a new page or 'paper' in Notion, where the conversation can be stored indefinitely and linked to a prompt or folder.

What is the significance of adding a cover photo and icon when creating a new folder in Notion?

Adding a cover photo and icon personalizes the folder, making it visually distinct and easier to locate within the Notion workspace.

How does the Notion workspace help in managing project tasks or to-do lists?

The Notion workspace allows users to create to-do lists by typing '/- do' or using the bracket shortcut, enabling task management and organization within a project.

How can users purchase the Notion workspace template shown in the video?

Users can purchase the Notion workspace template by visiting the link provided in the video description or the top-pinned comment, which leads to a landing page with more information and a purchase option.

What is the process of creating a new folder in Notion as demonstrated in the video?

To create a new folder in Notion, users can add a new folder, give it a name, add a cover photo by searching Unsplash for an image, and then add an icon that represents the folder's content.

How does the video script help in understanding the workflow for organizing chat GPT prompts?

The video script provides a step-by-step guide on how to add prompts, create folders, and manage notes in Notion, illustrating a workflow that helps users stay organized and efficient with their chat GPT interactions.

Outlines

00:00

📂 Organizing Chat GPT Prompts with Notion Workspace

The speaker introduces a method to organize Chat GPT prompts using a Notion workspace. They highlight the ability to add new prompts, categorize them into folders, and link them to notes or projects. The process includes adding a prompt through a 'add new problem' button, customizing it with a name and favorite status, and then associating it with specific folders for easy searching and sorting. The workspace also allows creating new pages or notes based on prompts and linking them to folders for a comprehensive organization system. A link to purchase the Notion workspace template is provided for those interested in adopting this workflow.

05:02

🎼 Integrating Chat GPT with a Notion Note-Taking System

The paragraph delves into integrating Chat GPT with a note-taking system within Notion. The speaker discusses creating a new folder for organizing prompts related to specific topics, such as ukulele songs, and the importance of adding icons and cover photos for visual organization. They demonstrate how to add new folders, assign them names, and customize them with images and icons. The workflow also involves viewing databases of prompts and papers, and creating a new paper for notes or projects related to a prompt. The speaker emphasizes the utility of this system for content creation and project management, showcasing how to develop a task list and organize notes within Notion.

10:02

🎵 Creating and Storing Chat GPT-Generated Songs

This section focuses on using Chat GPT to generate songs, particularly for the ukulele, and organizing them within Notion. The speaker describes creating a 'songs' folder and a specific 'ukulele song generator' prompt within their Notion database. They detail the process of formulating a prompt in Chat GPT, generating a song, and then storing the output in a new paper within the designated folder. The workflow includes copying and pasting the generated song into Notion, naming the paper, and linking it to the corresponding prompt and folder. The speaker also discusses the benefits of this system for retaining information and improving the quality of prompts over time.

Keywords

💡Organizing

Organizing refers to the process of arranging items or information systematically to make them easier to find and use. In the context of the video, it is about arranging prompts and notes in a digital workspace to enhance productivity and efficiency. The script mentions organizing prompts and notes within a 'clean notion workspace' to sort and view them easily.

💡Prompts

Prompts in this video script are questions or statements used to initiate a response from a chatbot, such as Chat GPT. They serve as the starting point for generating content or ideas. The video discusses how to manage and store these prompts effectively within a digital system to ensure they can be reused and referenced later.

💡Notion Workspace

A Notion Workspace is a digital environment provided by the Notion application, which is used for note-taking, project management, and collaboration. The script describes using a Notion Workspace to organize prompts and notes, indicating its role as a central hub for managing information and tasks.

💡Folders

In the video, folders are used as a method of categorization within the Notion Workspace. They allow the user to group related prompts and notes, making it easier to search and access specific information. The script gives examples of creating folders for different categories like 'YouTube' and 'general'.

💡Add New Prompt

The phrase 'add new prompt' refers to the action of creating a new entry or item within the Notion Workspace. The script describes a feature that allows users to quickly add new prompts by clicking an 'add new problem button', indicating a streamlined process for inputting information.

💡Favorite

To 'favorite' something in the context of the video means to mark it as important or frequently used, so it appears more prominently on the user's homepage within the Notion Workspace. This helps in quickly accessing commonly used prompts, as shown when the script mentions favoriting the 'ukulele song generator' prompt.

💡Link Another Page

The term 'link another page' is used in the script to describe the action of connecting a prompt to more than one folder or category. This feature allows for more flexible organization and retrieval of information, as demonstrated when the script talks about linking a prompt to multiple folders.

💡Papers

In the video, 'papers' are pages within the Notion Workspace where users can create notes, projects, or other content. They serve as a canvas for writing and organizing detailed information related to a prompt. The script discusses creating a new page for notes based on a prompt and linking it to a folder.

💡To-Do List

A to-do list is a tool used for task management, often consisting of items that need to be completed. In the video, the script describes creating a to-do list within a paper by using a specific command or shortcut, which helps in managing projects and tasks related to prompts.

💡AI Marketplace Store

The AI Marketplace Store mentioned in the script is a platform where users can purchase templates, tools, or other resources related to artificial intelligence and productivity. The video discusses visiting the store to explore additional offerings related to organizing chatbot prompts and notes.

💡Content Creation

Content creation refers to the process of producing original content, such as articles, videos, or songs. In the script, it is mentioned as one of the categories for organizing prompts, indicating that the Notion Workspace is used to manage ideas and prompts for creating various types of content.

Highlights

Introduction to using a clean Notion workspace for organizing prompts and notes for chatbots.

Demonstration of adding new prompts with custom naming and favoriting for easy access.

Explanation of how to categorize prompts into folders for organized searching.

Linking prompts to multiple folders for cross-category organization.

Creating a new page for note-taking based on a specific prompt.

Linking notes to folders for related content organization.

Offering a Notion workspace template for purchase to enhance chatbot prompt organization.

Guidance on adding new papers for note-taking without creating a prompt first.

Using slash commands to create to-do lists within notes for project management.

Copying and pasting important chatbot prompts into Notion for long-term storage.

Importance of creating folders for broad sections or new categories in the database.

Adding folders with icons and cover photos for better organization and visual identification.

Creating a new folder for 'Ukulele Songs' and associating it with prompts for song generation.

Navigating the folders database for a full-screen view and quick access to categories.

Workflow demonstration from finding a prompt to creating content in chatbot and organizing it.

Using a base prompt template for generating content like ukulele songs in chatbot.

Storing generated songs as new papers within the corresponding folder.

Final thoughts on the benefits of using Notion for organizing chatbot prompts and notes.

Transcripts

I love organizing all of my prompts

within this beautiful sidebar on Shad

GPT said no one ever in today's video

I'm going to show you how I use this

clean notion workspace in order to

organize all of my prompts take notes

regarding those prompts and I'm also

going to show you how all of these

elements come together into folders so I

can easily sort and view these prompts

and notes so this is my props Hub that I

use for chatgpt or anytime that I have a

prompt for any sort of chat bot over on

the left here as you can see right off

the bat I have a quick way to add new

prompts so if I ever have to add a new

prompt I can just hit this add new

problem button and I can name this

prompt to make this even more custom so

I can name it anything I want

and then beneath that I can favorite it

so it's on the Forefront of my home page

and then I can paste in the prompt that

I like so the prompt goes here

and then after that I have the ability

to put it into a folder so I can easily

search it and so I can see all of the

prompts I have related to a specific

category so I can choose any one of the

folders that I've created in order for

this prompt to be put in so for example

I could put this prompt in the general

folder I can even add more than one

folder if this prompt can relate to more

than one thing by hitting link another

page and then clicking another category

so now when I search in my folders

database for either YouTube or general

what will come up is this prompt that I

put Within These folders better yet if I

want to have a conversation with a chat

bot and I don't want to save it in the

chat GPT history and I want to save it

somewhere else where it will not delete

after 30 days and then I can remember it

in a nice clean dashboard what I can do

is I can select papers and I can create

a new page

and what this will allow me to do is

create a page or a project or even a

note based on this prompt so I can click

into this and now I have an open canvas

for writing notes and within this note

again I can link it to a folder so as

you saw earlier I link to that prompt to

YouTube in general so I can also link

this folder to YouTube in general that

way when I go search the folders I'll

have all my papers and prompts that are

related to that folder within there if

you would like to purchase this notion

workspace at any point in this video to

use it for yourself so you can get

better organized with your chat gbt

prompts and notes what you can do is go

to the link in the description or the

top pinned comment that will take you to

this landing page where you can kind of

view the workflow a little bit deeper

and also where you can purchase this

template and if you want to you can go

to my AI Marketplace store to check out

what else I have to offer now let me get

back into showing you my workflow so you

can either build this for yourself or

learn how to better organize your chat

GPT prompts so as I was showing you

earlier you have the ability to add new

prompts here and then you can kind of go

through that workflow of when I add a

new prompt I can put it in a folder but

I can also add a new paper related to

that prompt once I'm adding that prompt

you can also just add papers you don't

have to go through the entire process of

creating a prompt let's say you just

want to take a note what you can do is

hit add new paper and you can start your

note here

by giving you the title so this would be

the title of your note and then if you

want to you can add it to a folder so

you can easily find it you can add

prompts that are related to this note or

project or whatever you're starting in

here and then in here you could maybe

start a to-do list if you have a project

that you're working on you can do that

by typing Slash 2 Dash do and then

selecting that or you can just hit these

two brackets and hit space and it will

make a to-do list item all right so you

can check these off that's one way that

you could use these

um papers as as a project manager in a

way so you can kind of go in here

develop a task list and really get going

on that or you can just go in here and

start typing out some notes so instead

of using chat GPT and relying on that

chat history what I'm going to start

doing is copying and pasting in the

important prompts that I have and what

I'm going to do is I'm either going to

screenshot those conversations or I'm

going to copy and paste them into here

and then I'm going to give the prompt

the most important prompt that I have

related to that that I used in order to

get that result next there is the

folders category so anytime you have a

big broad section or something new that

you want to add to your database it's

important that you add a folder that way

you can organize them accordingly if we

scroll down as you can see this is my

filing cabinet currently I have a

general folder that is provided with the

template just so anybody can get used to

adding a folder or having a folder I

think the general folder is a great

folder to have because sometimes you can

just put stuff in there that you don't

really know what to do with I also have

a YouTube folder where I can put some of

my YouTube growth prompts and I can also

put some of my email drafts if I'm

working on a sponsorship and I have a

bunch of other folders here if I click

on my web design folder as you can see I

even have a paper that goes with this

and I'm planning on having tens if not

hundreds of papers in each category so

this is going to be a big note-taking

system and it's going to correspond with

chat GPT so if I'm ever in chat GPT I'm

also going to be in this workspace you

can add a new folder just like adding a

prompt or a paper so I can add new

folder I can give this folder a general

name so let's say I want to make a

folder for songs maybe I like playing

the ukulele here you know I've got my

ukulele here I like playing some songs

so maybe I want a folder for chat GPT

generated songs and the prompts that it

gives me and maybe I can generate my

songs on a paper when when I do generate

folders I do think it's very important

to add a nice icon and a cover photo so

I like adding the cover photo first and

hitting change cover unsplash and then

I'll type in something like ukulele and

then I can find a nice stock image of a

ukulele I kind of like this one in the

sunset so I'm going to select that and

now I can add an icon so I'm going to go

over to icons maybe type in guitar and I

think this acoustic guitar looks enough

like a ukulele I'm going to favorite

this folder so I can easily search it

and then I can have it favorited that

way and for now I don't have any papers

and prompts attached to this folder but

I just wanted to create it ahead of time

for when I make songs with chat GPT for

the ukulele and I can also paste in the

prompts that I got in order to generate

that song so I'm just going to click

into some empty space and when I scroll

down you'll see now that I have this

song section for ukulele next what I can

do is just quickly reposition my image

just so I can see more of the subject

within that image hit save position and

that is the process when it comes to

creating a new folder now if I want to

view all of my databases I do have them

on the Forefront here in these little

call out sections so I can see all of my

prompts I can hit favorites and this way

I can just quickly copy and paste them

whenever I need them into chat GPT once

again so I plan on having hundreds of

prompts in here I've just gotten started

using this and I wanted to share this

with you because I just love the

workflow so much and I think it can help

you and your workflow so as I was saying

earlier what you can do is you can view

your prompts here you know you can view

all of your folders here and if you want

to view your papers what you have to do

is hit open papers database and that

will give you a nice little list Archive

of all of your notes projects and papers

you can go back to home and you can also

open up your full view of your prompts

database so these are props sorted by

folders so if you had 25 folders in here

with 100 prompts in each then there

would be 25 of these rows here in the

count all button would say however many

prompts you had in there so so if in

content creation for example I end up

putting in all my 100 content creation

prompts then I would have 101 content

creation prompts you can open these up

and you have the ability to favorite

them in here you can see what folder

they have you can see all the papers

attached to that certain prompt and I

can just keep opening these up and as

you can see it's a great way to organize

all my stuff and a clean nice UI

I can go back to home and I can do the

same thing with my folders database so

if I want to see a full scale view of

all my folders I want to quickly find

something and I don't want to be on my

home page looking through all of these

what I can do is I can open my folders

database and this gives me a nice full

screen view of all of my folders so

let's say I had some sales meetings

coming up and I wanted to get touched up

on some of my scripts and I have prompts

to help me do that what I could do is I

could click in sales and then I can see

my prompt related to sales so if I need

this sales script for the sales meeting

I can click on sales script and now I

have the prompt right here where I can

just copy and paste it into chat GPT in

order to generate a sales script for my

upcoming meeting now I'm going to show

you my complete workflow from finding a

prompt to creating something in chat GPT

creating a folder for it you know

creating a paper related to that prompt

and how I go about this now so if you

remember this songs folder that I

actually created earlier what I'm going

to do is use a prompt and from that

prompt I want it to generate Me ukulele

songs so I'm going to make the prompt

once put it in my prompt database and

after I have it in my prompts database

that's all I'll need so I can just go

back whenever I want a new song and I

can copy that paste it into chat GPT and

then I can generate ukulele songs and

those songs I can copy and paste and add

as new papers within the folder so that

might sound confusing right now but when

it all ties together it makes a lot of

sense and you will see how this works so

first I'm going to open up chat GPT and

now that I have chat gbt open what I did

was I typed out this prompt in about 15

seconds I have create a ukulele song

with chords that is and in parentheses

here or these brackets I have length of

song and it's based on topics so that

way now that I have this base prompt

what I can do is I can put that within

my notion database and when it's in my

notion data base all I have to do is

copy and paste it into chat GPT and then

just replace the bracketed information

so I like making these prompts templates

or formulas that way I can quickly

utilize them for a different use case

whenever I need them so what I'm firstly

going to do is I'm going to take this

I'm going to hit Ctrl C I'm going to go

over to my prompts Hub and I'm going to

hit add new prompt

now what I'm going to do for the title

is just type in ukulele song generator

okay now I have this ukulele song

generator prompt and under where it says

the prompt I'm going to paste in that

prompt

and what I'm going to do is I'm going to

favorite this because let's just say I

like making new ukulele songs excuse me

and now what we can do is we can open up

the proper folders database where I want

this prompt to be stored so I'm going to

click into my folders database and from

earlier as you know we created the songs

folder so I'm going to put this in my

songs folder that way if I end up

getting a ton of prompts and I just want

to find my ukulele song generator I can

just go to my songs folder and then find

it from there because within each folder

there's going to be a lot less prompts

and if you just open up your entire

prompts database and now that I have

this in here I'm all set I'm good to go

I don't need any papers in here right

now because I haven't generated a song

but once I generate the song I will

create a new paper for now I'm just

going to click off into some empty space

head back over to chatgpt and figure out

what do I want the song about and how

long do I want the song to be first I'm

going to do the length of song

as 30 seconds and we just want this to

be a quick little ukulele song we don't

want much we just want to have some fun

with it you know get some chords make an

original song based on and I'm just

going to say love on the beach you know

very cliche ukulele type song a little

bit of a stereotype for the ukulele

player so now I'm going to send off this

prompt and it's going to generate me a

song and so what I can do next is I can

just copy and paste this into my notion

but where do I put the song once I have

it well that's what the papers are for

you know you can do notes projects or

anything that you rely on the sidebar

for so I'm going to hit add new paper

I'm going to give this song a name so

I'm just going to call this love on the

beach

or what I could actually do is I can go

over to chatgpt and I can say give this

song a name send it off and it's going

to say Moonlight love on the shore and I

like that so I'm going to copy that

instead paste it

and now that I've copy and pasted that I

do not have my ukulele song copy and

pasted so I'm going to copy and paste

this into the body here and now I have

this entire ukulele song pasted in the

body I'm going to go over to my folders

and select my songs folder and I can

also now go to my prompts and find what

prompt I used for this so if I end up

getting a ton of prompts in here and

it's filling up the entire page what I

can do is search for The Prompt I

created by typing in and searching for

that prompt so now I can hit ukulele

song generator

and that's the prompt I used in order to

get Moonlight love on the shore if I

want to I can add a little icon maybe I

want to add a moon make it aesthetic and

now we have this entire song in our

papers now we can just click off and

yeah that's kind of how I would go about

creating a prompt a paper and a folder

all in one so now I can open up my

papers database and as you can see we

have Moonlight love on the shore up top

here so this has been how I am going to

continue organizing all of my chat GPT

prompts and my notes because let's face

it the chat GPT sidebar isn't getting it

done and you need a workspace in order

to a get all of your prompts organized

so that when you do have a prompt that

you like you have a nice spot to store

it rather than just shoving it in a

Google Docs somewhere that you're going

to forget about or leaving it in the

sidebar to get deleted after 30 days and

also you want a spot to store all of

your information so that you can make

your prompts a lot better you can

improve on them and you can kind of

build out project and notes with a

notion once again if you do want to

purchase this I will leave a link in the

top end comment or the description below

if you have any questions feel free to

let me know in the comments and I will

see you in the next video