Signing Up & Getting Started - Zoho Books - Global Edition

Summary

This video provides a comprehensive guide to getting started with Zoho Books, a robust accounting platform for businesses. It walks users through the process of signing up, setting up their organization, and configuring essential modules such as invoices, purchases, and banking. The video covers how to add items, customers, opening balances, and create invoices, as well as how to track business metrics through the dashboard. It also highlights integrations with online payment gateways like Stripe, making it easy to manage payments. Ideal for businesses looking to streamline their accounting operations with Zoho Books.

Takeaways

• 😀 Zoho Books is a comprehensive financial platform that helps businesses manage accounting tasks like invoices, purchases, budgets, inventory, and reports.
• 😀 To get started, visit the Zoho Books website, sign up by providing business information, and confirm your email address.
• 😀 After signing in, you'll be directed to the 'Getting Started' page, which provides helpful resources and configuration options.
• 😀 You can configure modules in Zoho Books, such as adding products and services under the 'Items' module, connecting your bank account, and tracking transactions.
• 😀 The sales module allows you to create estimates, invoices, sales orders, and manage payments, including recurring invoices for regular customers.
• 😀 The purchase module helps you manage vendors, expenses, purchase orders, bills, and payments made to vendors, with options for tracking vendor credits.
• 😀 The time tracking module helps with project accounting and user timesheets, which can later be used for billing clients.
• 😀 In the 'Reports' section, you can generate various financial reports like profit and loss statements, cash flow, and balance sheets for real-time insights.
• 😀 The 'Settings' section lets you configure your organization’s preferences, including opening balances, user roles, tax settings, and integrations.
• 😀 To set up your organization quickly, configure your chart of accounts, add items (products/services), and import opening balances from previous accounting software.
• 😀 Once everything is set up, you can create invoices, connect with payment gateways (e.g., Stripe, Ideal), and track payments directly through Zoho Books.

Q & A

How do I sign up for Zoho Books?

To sign up for Zoho Books, visit www.zoho.com/books, click the 'Sign Up Now' button, enter your business location, company name, email address, and create a password. After agreeing to the terms and privacy policy, click 'Create Account.' You will receive a verification email to confirm your account.

What should I do after signing into Zoho Books for the first time?

After signing in, you'll be directed to the 'Getting Started' page. This page provides an overview of how to begin using Zoho Books, with links to helpful how-to videos and webinars. You can also configure different modules like items, banking, sales, and more.

Can I import data into Zoho Books from other platforms?

Yes, Zoho Books allows you to import various data such as customers, vendors, and items. You can use the import option to migrate your data seamlessly from other platforms, ensuring a smooth transition.

What are the main features available in the banking module?

In the banking module, you can connect your bank account to Zoho Books, import bank statements, match transactions, and reconcile your account to ensure accurate financial records.

How do I create my first invoice in Zoho Books?

To create your first invoice, go to the 'Sales' module, click the '+' icon next to 'Invoices,' select the customer, and enter invoice details such as the items, invoice date, payment terms, and due date. Once completed, save the invoice, and it will be ready for sending.

How can I set up opening balances when migrating to Zoho Books?

To set up opening balances, you need to run a trial balance report from your previous accounting software. Then, go to 'Settings' in Zoho Books, click 'Opening Balances,' and follow the steps to import accounts receivables, payables, and other balances accurately.

What types of reports can I generate in Zoho Books?

Zoho Books allows you to generate various business reports such as Profit and Loss, Cash Flow Statements, and Balance Sheets. You can view real-time insights and even schedule reports for automatic delivery to your team.

How do I add new items or products to Zoho Books?

To add a new item, click the '+' icon in the 'Items' section or use the 'Plus New Item' button. Enter the item's name, unit, selling price, cost price, and select the appropriate accounts for sales and purchases. You can also choose to track inventory for the item.

Can I track customer payments in Zoho Books?

Yes, in the 'Sales' module, you can record customer payments and track them through 'Payment Received.' If you use online payment gateways like Stripe, customers can directly pay invoices through the 'Pay Now' button in the invoice email.

How do I configure my organization’s settings in Zoho Books?

In Zoho Books, you can configure your organization’s settings by going to 'Settings' where you can set up preferences like your opening balance, taxes, payment terms, and integrations. You can also manage user roles and permissions from here.