Tutorial - Microsoft to do

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30 Apr 202410:25

Summary

TLDRIn this tutorial, Leonardo walks users through the features of Microsoft To-Do. He begins by guiding users on how to install the app from the Microsoft Store, then explains how to set up an account, including using a Gmail address. The video covers key functionalities like creating lists (for home, work, university), adding tasks, setting deadlines, reminders, and repeating tasks. He also demonstrates how to mark tasks as important and share lists with others. Lastly, Leonardo explains how to organize lists into groups, making the app useful for both personal and professional task management.

Takeaways

📥 The video begins by showing how to download Microsoft To-Do from the Microsoft Store.
🔑 Users can log in using an existing Microsoft account or create a new one, even with a Gmail address.
✍️ Passwords for Microsoft accounts must include a capital letter, a number, and a special character.
📧 After setting up the account, users need to verify their email by entering a code sent by Microsoft.
📋 Microsoft To-Do allows users to create custom task lists for categories like home, work, or university.
🗓️ Tasks can be organized with deadlines, and users can set reminders for specific dates and times.
⭐ Tasks marked as important will also appear in the 'Important' section, for easy prioritization.
👥 Shared task lists can be created and shared with others via a link, allowing collaborative task management.
✅ Tasks within shared lists can be assigned to specific individuals, who can mark them as completed.
📂 Users can group multiple lists together for better organization, like categorizing work tasks under 'Company'.

Q & A

How do you download Microsoft To Do from the Microsoft Store?
-To download Microsoft To Do, first open the Microsoft Store by searching for it in the bottom left corner. Then, go to the search bar at the top right, type 'To Do,' and begin the installation.
What should you do if you don't have a Microsoft account?
-If you don’t have a Microsoft account, you can create one by clicking 'Create a new account' during the sign-in process. You can even use an email address from another provider, such as Gmail.
What are the requirements for creating a strong password for a Microsoft account?
-A strong password must include a capital letter, a number, and a symbol like '@', '#', or '!' and meet a certain length requirement.
What is the purpose of the 'My Day' list in Microsoft To Do?
-The 'My Day' list is used to organize tasks you want to complete by the end of the day. You can add tasks like 'washing the dishes' and assign them to this list for daily focus.
How can you categorize tasks in Microsoft To Do?
-You can categorize tasks by creating different lists, such as 'home,' 'work,' or 'university.' This helps organize your tasks based on different areas of your life.
How can you set deadlines and reminders for tasks in Microsoft To Do?
-You can set a deadline for each task by selecting a due date such as today, tomorrow, or a custom date. Additionally, you can set reminders by choosing a specific time or date when you want to be notified.
What does the 'Repeat' feature in Microsoft To Do do?
-The 'Repeat' feature allows you to schedule recurring tasks. You can select a time interval (daily, weekly, monthly, etc.) or customize it based on your needs.
How can you mark a task as important in Microsoft To Do?
-You can mark a task as important by clicking the star icon next to the task. This will automatically place the task in both its assigned list and the 'Important' list.
How can you share lists with others in Microsoft To Do?
-You can share lists by clicking the 'Share list' option and generating an invitation link. This link can be shared via email or messaging apps, allowing others to access and collaborate on the list.
What is the benefit of creating groups in Microsoft To Do?
-Groups in Microsoft To Do help you organize multiple related lists under a broader category. For example, you could group lists for different departments in a business, such as 'Administration' and 'Marketing,' under a single 'Business' group.

Outlines

00:00

📱 Introduction to Microsoft To Do and App Installation

In this section, the speaker introduces Microsoft To Do and guides users on how to download the app from the Microsoft Store. He explains how to search for the app, start the installation, and highlights the next step of accessing the app once downloaded. The speaker also mentions how to create a new Microsoft account, providing an example of using a Gmail account. Instructions are given on setting up the account, including password requirements and email verification.

05:01

📝 Creating Lists and Tasks in Microsoft To Do

This paragraph focuses on the core feature of Microsoft To Do—creating task lists. The speaker explains how to create different lists (e.g., home, work, university) to categorize tasks. He walks through adding tasks to these lists, setting deadlines, and organizing tasks into categories like 'Today' and 'Activities'. Additionally, he explains how users can add tasks to multiple lists and customize them with due dates and reminders. The step-by-step process of creating a task and setting reminders is demonstrated with examples like 'washing dishes'.

10:02

⭐ Marking Tasks as Important and Task Customization

In this section, the speaker highlights how to mark tasks as important using the star feature. He shows how tasks like 'Submit Thesis' can be categorized under 'University' and marked as important, making them appear in both the specific list and the 'Important' list. He further elaborates on the ability to personalize task settings, such as setting task recurrence and assigning different deadlines, offering a detailed walkthrough of how this helps users manage their priorities.

👥 Shared Lists and Collaborations in Microsoft To Do

Here, the speaker introduces the feature of shared lists, which allows users to collaborate on tasks with others. Using the example of a dinner plan with friends, he explains how to create a shared list, add tasks (e.g., buy food items), and assign specific responsibilities to individuals. The speaker demonstrates how to generate an invite link for the shared list and share it via messaging apps or email. He also explains how collaborators can check off tasks, ensuring everyone stays on track with the shared responsibilities.

🏢 Creating Groups to Organize Multiple Lists

This section focuses on creating groups in Microsoft To Do, which can help users organize multiple lists under a broader category, such as a business or project. The speaker uses the example of an entrepreneur managing lists for 'Administration' and 'Marketing'. He explains how these lists can be grouped together under one category, such as 'Company', allowing for better task management and organization within a business context.

📲 Final Thoughts on Microsoft To Do Features

In the closing paragraph, the speaker summarizes the features of Microsoft To Do, noting that the same functionalities are available on the smartphone app. He encourages viewers to leave comments if they found the video helpful and signs off by thanking the audience and promising more tutorials in the future.

Mindmap

Keywords

💡Microsoft To Do

Microsoft To Do is a task management application that helps users organize and track their tasks and activities. In the video, the host demonstrates how to download, install, and configure the app, showcasing its key functions like creating lists, setting reminders, and sharing tasks with others.

💡Elenco (List)

An 'elenco' or list is a key feature in Microsoft To Do that allows users to organize tasks under specific categories. For example, the video shows how to create separate lists for 'home,' 'work,' and 'university,' helping to keep tasks distinct and manageable based on their context or priority.

💡Account Microsoft

A Microsoft account is necessary to use Microsoft To Do. In the video, the host explains how to sign in or create a new Microsoft account, even using an existing email like Gmail. This is a prerequisite for accessing the app’s features and synchronizing tasks across devices.

💡Promemoria (Reminder)

A reminder is a feature in Microsoft To Do that sends users notifications about their tasks at a specific time or date. The host shows how to set up reminders for tasks, ensuring users are alerted when they need to complete a task or attend to an important activity.

💡Scadenza (Deadline)

A deadline is the set date by which a task must be completed. In the video, the host demonstrates how to assign deadlines to tasks, choosing either preset options like 'today' or 'tomorrow' or custom dates, thus enabling better task management and planning.

💡Attività (Task)

A task refers to any action or assignment the user needs to complete. The video focuses on how to add tasks to lists, assign deadlines, and categorize them under various contexts like 'home' or 'work.' For example, the host adds 'wash dishes' as a task in the 'home' list.

💡Stella (Star/Important)

The star function allows users to mark tasks as important. The video explains how starring a task, like 'submit thesis,' elevates its priority by including it in both the original list (e.g., 'university') and the 'important' list, making it easy to track high-priority tasks.

💡Elenchi condivisi (Shared Lists)

Shared lists are a feature in Microsoft To Do that allows users to collaborate by sharing their task lists with others. In the video, the host creates a shared list called 'dinner with friends' and demonstrates how to assign tasks to different people, making group projects more organized.

💡Ripeti (Repeat)

The 'repeat' function allows users to set recurring tasks. The video explains how tasks that need to be done regularly, like 'buy groceries,' can be set to repeat on a daily, weekly, or custom schedule, ensuring the user doesn't forget ongoing responsibilities.

💡Gruppi (Groups)

Groups allow users to organize multiple lists under a broader category. For instance, the video shows how a user can create a 'business' group and drag individual lists like 'administration' and 'marketing' into it, making it easier to manage related tasks under one heading.

Highlights

Introduction to Microsoft To-Do, explaining that it will cover its key functions.

Step-by-step guide on how to download and install Microsoft To-Do from the Microsoft Store.

Explanation on how to sign in or create a new Microsoft account, including how to use a Gmail address to sign up.

Creating a password that meets the required criteria: uppercase letter, number, and special character.

Verification of the email address during account setup, explaining the process of receiving and entering a verification code.

Overview of the main Microsoft To-Do interface after logging in, introducing the 'My Day' list and other pre-set lists.

Tutorial on how to create new lists for different purposes, like 'Home', 'Work', or 'University', to organize tasks.

Guide on how to add tasks to specific lists, including setting deadlines and reminders.

Explaining how to mark tasks as important by using the star feature, which places them in the 'Important' list.

Demonstrating how to create recurring tasks by selecting the 'Repeat' option for actions performed regularly.

Introduction to shared lists, explaining how to create and share a list with friends or colleagues using a shareable link.

Assignment of tasks to specific individuals within a shared list, allowing for collaborative task management.

Explanation of group creation in Microsoft To-Do, where multiple lists can be organized under a single group for better management.

Use case example for businesses, showing how groups like 'Administration' and 'Marketing' can be created to organize company tasks.

Mention that all features of Microsoft To-Do are available on the mobile app version as well, providing seamless cross-device functionality.